Administrative Assistant (Jamaica Family Planning Association) - St. Ann, Jamaica

 The Jamaica Family Planning Association is seeking to hire an Administrative Assistant/Youth Outreach Officer to be based in St. Ann. 

Duties:

As an Administrative Assistant you will be required to:

• Assist with greeting and registration of clients.
• Answer the telephone
• Assist with photocopying, filing and other administrative tasks;
• Carry out other duties as directed by the Clinic Supervisor.

As Youth Outreach Officer you will be required to:

• Develop a youth outreach and recruitment plan
• Create an electronic directory of youth organisations in St. Ann and St. Mary that
• indicates name of the group, leadership and contact information for each group.
• Establish relations with youth organisations in the parish.
• Represent the Association at meetings of these groups
• Work with other officers of the Association to conduct SRHR education sessions with
• youth groups in the parish.
• Help to recruit youth younger than 25 years to become members of the Youth Advocacy Movement of the Association.

Interested persons should forward applications along with resumes to: 

Chief Executive Officer

Jamaica Family Planning Association

Email: jfamplan@gmail.com 

Deadline: May 15, 2023.

Accounting Clerk (Kingston, Jamaica) - Kingston Bookshop

 

JOB OBJECTIVE

Responsible for providing support to the accounting function through filing, data entry and the preparation of ad hoc reports.

KEY FUNCTIONS AND DUTIES

• Reconciles sales lodgements with the bank statements
• Verifies and enters sales data into the accounting system
• Prepares statements and reports e.g. cash sales payment entries spreadsheet, as required
• Records petty cash allocations and reconciles transactions on a weekly basis
• Assists in entering missing RMS invoices and credit notes into the accounting system
• Maintains the record-keeping system by sorting and filing documents
• Enters data into the system e. g. statutory deductions for temporary employees, as required
• Assists with the preparation of wages for temporary employees
• Ensures observance and strict adherence to all safety and housekeeping policies and practices.
• Provides appropriate customer service, internally and externally.
• Develops and maintains good relationships with customers.
• Performs any other related duty assigned from time to time.

JOB SPECIFICATION / COMPETENCIES

• Secondary education with passes in at least five (5) CXC subjects, including English Language, Mathematics and Accounting.

Required Experience:

• Two (2) years of working experience in a similar capacity

Required Competencies:

• Proficiency in the use of computer software applications including Microsoft Word, Excel
• Excellent Customer Service skills
• Excellent teamwork and interpersonal skills
• Ability to analyze data, solve problems and exercise good judgement
• Ability to work under pressure and without constant supervision
• Good oral and written communication skills
• Ability to work on own initiative and focus on details
• Ability to plan, organize, coordinate activities
• Energetic and pleasing personality 

Email: hr@kingstonbookshop.com 

Administrative Clerk (Kingston, Jamaica) - New Era Finance

Job Summary

We are seeking Administrative Clerk to work in a dynamic micro-financing institution New Era Finance Limited with a corporate office situated in Kingston. The position is open in Kingston.

Ideal candidates will be required to perform the following:

Duties and Responsibilities

• Data entry
• Document verification
• Reviewing and vetting of files
• Filing and retrieval of documents, updating files
• Registration of documents with Government agencies and department
• Provide excellent Customer Service
• Writing emails

Candidates should possess the minimum qualifications outlined below:

Qualifications and skills

• AAT-CAT-ACCA Level 1 or an Associate degree in Business Administration or equivalent
• Two (2) years’ experience in Accounting or Office administration
• Excellent oral and written communication skills
• Working knowledge of Microsoft Office tools
• Ability to work on own initiative
• Honesty and integrity
• Good telephone etiquette
• Professional values and attitudes suitable for a financial institution
• Assertive and persevering attitude

Please submit CV’s no later than Tuesday, May 16, 2023 to nefhr@obfja.com. We thank all individuals who apply, however, only shortlisted candidates.

Administrative Assistant (Kingston, Jamaica) - Ministry of Economic Growth & Job Creation

 Administrative Assistant (GMG/AM 2) (Vacant) – 

Information Communication and Technology Branch,

Salary range, $1,550,136 - $2,084,761 per annum.

Job Purpose

The incumbent will assist in the planning and execution of the programme of activities for the
Office of the Director and provide administrative and secretarial support to aid the fulfillment of the
Office’s role in providing direction and in translating operationally the corporate objectives of the
Ministry.

Key Responsibilities
Management/Administrative:

• Develops with guidance from the Director a set of operational objectives and guidelines for the operations of the Office;
• Establishes a Yearly Planner as a tool to guide the long and short-term planning of the Director and to aid maintenance of major appointments and deadlines;
• Develops and maintains an efficient Manual and Computerised Records Management Systems;
• Develops Individual Work Plan for review by Director.

Technical/ Professional:

• Organizes and manages the Director Schedule, monitors and updates planned programmes, activities, and appointments;
• Conducts research and prepares reports/briefs;
• Drafts briefs as required;
• Processes incoming and outgoing correspondence in with established guidelines, which includes updating of Correspondence Database;
• Responds to routine correspondence as directed;
• Composes letters/memoranda with minimum/general instructions;
• Scans photocopies and email documents as directed by the Director;
• Assembles and disseminates information to internal and external stakeholders as requested;
• Pursues appropriate follow-throughs to ensure matters are attended and appraises the Director appropriately;
• Organizes meetings hosted by the Director by:
• Preparing Agenda for meetings and complies relevant meeting documents and
• ensures follow-through with post-meeting actions and decisions
• Preparing Minutes of meetings and distributes in accordance with established guidelines;

• Assesses calls to the Director’s Office. Ascertains and initiates appropriate actions;
• Screens and hosts all visitors coming to the Director and makes referrals to appropriate staff;
• Ensures an efficient Computerised and Manual Systems of filing for the office and the secure maintenance of official and confidential records;
• Plans and ensures appropriate arrangements for the Director local and overseas trips - prepares itineraries;
• Establishes and maintains good working relationships with both internal and external customers of the Unit;
• Maintains the stock level of stationery within the Unit;
• Maintains and continually updates database with names, telephone, fax numbers, e-mail and addresses of clients;
• Liaise with officers to ensure that documents are placed/or updated on the Ministry's website and intranet;
• Collects and collates data of relevance to the work of the Branch as required; under the guidance of the Director and carries out analysis of data and information and prepares reports.

Required Knowledge, Skills, and Competencies
Core:

• Ability to exercise initiative and judgment
• Possesses good interpersonal skills
• Maintains good internal and external customer relations
• Delivers output of a consistently high quality
• Possess a positive job attitude
• Good written and oral communication skills
• Teamwork and co-operation
• Good interpersonal skills
• Results oriented

Technical:

• Basic Research and Analytical skills
• Basic Report Writing techniques
• Knowledge in Administrative Management
• Methodical Approach
• Negotiation skills
• Working knowledge of events planning

Minimum Required Qualification and Experience

• Diploma in Business Management or related discipline
• Five (5) CSEC subjects including English and Mathematics
• One (1) year experience in an administrative position

Applications accompanied by résumés should be submitted no later than Monday, 15th May, 2023 to:

Senior Director, Human Resource Management and Development
Ministry of Economic Growth and Job Creation
7th Floor, The Towers
25 Dominica Drive
Kingston 5
Email: human.resources@megjc.gov.jm

Please note that only shortlisted applicants will be contacted.