Administrative Assistant (Kingston, Jamaica) - Embassy of Spain

 Embassy of Spain 

Vacancy Notice

Applications are invited from suitably qualified persons for the post of

Administrative Assistant 

Information related to the post (description, application procedure etc.) may be found on the bulletin board of the Embassy of Spain, 6th Floor, Courtleigh Corporate Centre, 6-8 St. Lucia Avenue, Kingston 5, on the Embassy's official website:

http://www.exteriores.gob.es/Embajadas/kingston/es/Embajada/Paginas/Ofertas-de-empleo.aspx

(Available in both English and in Spanish) as well as on Twitter, Instagram and Facebook @EmbSpainJamaica

Deadline for the receipt of applications: Friday, June 9, 2023.

Executive Assistant, Admin Assistant (Kingston, Jamaica) - National Road Operating and Constructing Company Limited (NROCC)

 

National Road Operating and Constructing Company Limited (NROCC) invites applications from suitably qualified applicants to fill the following vacancies:

Executive Assistant

The Executive Assistant provides administrative support to the Managing Director to enable the efficient management of his office.

Main Duties and Responsibilities include:

• Manages the Managing Director's appointment efficiently to avoid scheduling conflicts.
• Processes all correspondence/calls to the MD's office ensuring that stated matters are directed to the relevant persons for attention.
• Establishes and maintains effective liaison with the Board of Directors and Managers throughout the organization to facilitate smooth flow of information.
• Serves as recording secretary at meetings and prepares Minutes and notes in appropriate form.
• Compiles routine and special reports as required.
• Prepares/compiles routine and special reports as required and assists the Managing Director in preparing presentations, as well as organizing special programmes undertaken by his office.
• Conducts research and assists the Managing Director in preparing presentations.

Minimum Qualifications and Experience:

• Certified Professional Secretary designation or Diploma in Office Administration from a recognized institution or equivalent.
• At least five years' experience working with a senior executive.

Administrative Assistant

 

The Administrative Assistant provides administrative and secretarial support to the Corporate Services Manager and other officers of the Department.

Main Duties and Responsibilities include:

• Prepares reports and other documents as assigned by the manager and other senior departmental personnel.
• Assists coordination of human resource activities (e.g. training, recruitment, performance evaluation, welfare and benefits).
• Takes and produces minutes of meetings.
• Maintains accurate leave database and employee personnel files.

Minimum Required Education and Experience:

• Associate Degree in Administrative Management, Human Resource Management or equivalent qualification from a recognized institution.
• At least three (3) years' experience in an administrative position.
• Working knowledge of Microsoft Office applications.

Your application letter with a detailed resume should be sent no later than June 14, 2023 to:

Managing Director, 

National Road Operating and Constructing Company Limited,

Development Bank of Jamaica Building,

11a-15 Oxford Road, Kingston 5.

Or emailed to: careers@h2kjamaica.com.jm Include the position you are applying for in the subject line.

NB. We thank all applicants for their interest, but only short-listed candidates will be contacted.

Kitchen Aid Needed (Spanish Town, Jamaica) - Christel House Jamaica

 Christel House Jamaica is the newest school in the Christel House International global network. Opened in 2020, Christel House Jamaica currently serves 295 Kindergarten through 4th-grade students. The school will grow by adding a grade each year.

What you will Do: Christel House Jamaica seeks a Kitchen Aid to perform various cleaning, preparation, and stocking duties in the school's kitchens. They wash dishes, help cooks prepare meal ingredients and clean kitchens.

Duties and Responsibilities

• Preparing meal ingredients for the cook, which includes washing, peeling, cutting, and slicing ingredients.
• Assist kitchen staff to unload food supplies from delivery trucks.
• Properly washing and drying all dishes, utensils, cooking instruments and cutting boards.
• Neatly putting away all utensils, cooking instruments, dishes, and cutting boards in their respective places.
• Removing garbage, replacing garbage bags, and washing garbage cans.
• Mopping and sweeping the kitchen and cafeteria areas as required.
• Storing ingredients and food items according to food safety standards.

Education and/or Experience

• high school diploma
• Proven experience helping in kitchen settings.
• A food handler's certificate.
• The ability to stand for extended periods of time.
• The ability to safely use kitchen equipment and appliances.
• Sound knowledge of food safety standards and procedures. 
• Excellent organizational skills.

All applications should be submitted no later than June 9, 2023, by email to hr@jamaica.christelhouse.org to: 

Human Resources and Facilities Manager

Christel House Jamaica,

Dobson Farm, Twickenham,

Spanish Town,

St. Catherine.

Senior Application Support Officer (Kingston, Jamaica) - F.H.C. Credit Union Limited

 First Heritage Co-operative Credit Union Limited

Solid Past, Secure Future

Vacancy

Senior Application Support Officer

Position Summary:

The Senior Application Support Officer will play a strong technical and supervisory role and will be responsible for leading the implementation, governance, and support of core business applications of  the organization. Under the direction of the Manager, Information Technology, the incumbent will be responsible for maintaining thorough knowledge of core banking software applications and will ensure the needs of the business users are fully addressed, and continuous improvement is being achieved.

This position has the ultimate responsibility to:

• Analyze business operations and the business's computer systems and determine which software applications could improve efficiency.
• Make recommendations on whether to upgrade the existing systems or install new ones.
• Lead teams of IT specialists in the implementation and upgrading of network software.
• Monitor the roll-out of new software applications to ensure there are no problems.
• Troubleshoot and resolve any problems with business application software.
• Create and oversee protocols and procedures for the use of any new software applications.
• Develop and produce business reports and dashboards
• Train employees on the use of any new software applications and maintaining a good work atmosphere.
• Create and maintain company databases.
• Maintain up-to-date knowledge of the latest software.
• Assist the Manager information Technology in designing and maintaining the applications portfolio in support of the Business strategy.
• Liaise with developers and third parties to resolve problematic issues.

Qualification, Experience and Required Skills

• At minimum a Bachelor's Degree in Business Administration, Computer Science, Management of Information Systems or related discipline from a recognized institution.
• Minimum four (4) years' experience in an application support role.
• Minimum two (2) years' supervisory experience.
• Sound knowledge of Financial Service IT solutions, including banking and wealth management.
• Strong working experience in database management.
• Strong working knowledge of Windows and Linux Systems.
• Strong working knowledge of system development life cycle (SDLC)
• Experience in developing and maintaining management Business Intelligence (BI) dashboards and reports.

Specific Knowledge required to start

• Strong problem-solving and analytical skills.
• Comfortable dealing with constant changes in a fast-paced work environment.
• Highly motivated and able to work with minimal supervision and direction.
• Excellent written and oral communication and presentation skills.
• Professionalism, dependability and commitment to quality.
• Critical thinking skills and ability to solve problems as they arise.
• Ability to work independently with a high level of attention to detail and quality.
• Strong analytical skills with the ability to easily identify issues.
• Knowledge of advanced systems analysis methods, practices and principles.
• Experience leading and facilitating team member training.

Interested candidates should submit their application addressed to the attention of the Assistant General Manager - Human Resource Development and sent to hrd@fhccu.com by June 9, 2023.

We thank all applicants for their submission of interest and advice that only short listed applicants will be contacted.