Administrative Assistant (Kingston) - Factories Corporation of Jamaica

 Factories Corporation of Jamaica invites applications from suitably qualified persons to fill (3) three positions of:

Administrative Assistant - Human Resources & Administration, Marketing and Communications & Executive Dept.

Under the supervision of the relevant manager, the incumbent will provide strong administrative support in managing the Department's portfolio of the Corporation by ensuring that best practices are implemented and updated so as to achieve organizational efficiency and effectiveness in accordance with the vision and mission of the organization.

Qualification and Experience:

Education:

• A first degree in Business Administration or related discipline from a recognized tertiary institution, plus
• Certified Administrative Professional (CAP) or (CPS)

Experience:

• Minimum of three (3) years administrative experience in an administrative capacity
• Experience in the relevant department is a plus
• Admin for HR - Experience with MyHR+ is a plus
• Admin for Marketing and Comm - At least three (3) years marketing experience

Key Responsibilities and Duties:

• Administration of the day-to-day office services
• Prepare reports, minutes of meetings and general correspondence accurately, efficiently and in accordance with preset deadlines and standards
• Distribution of mail to the relevant persons in the Dept
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• Drafting replies to memoranda and letters as required by the Manger/Supervisor
• Log correspondence received internally and externally
• Prepare and process documents requiring knowledge of specific technical formats, terminology and procedures
• Manipulate computerized data to generate tables and graphical presentations, linking worksheets, workbooks, and word processing files
• Dispatch reports and correspondence to required destinations on a timely basis
• Maintain the system or record keeping within the Department and maintain up to date, comprehensive records for both administrative matters as well as operational matters
• Manage the records in a manner that facilitates speedy access and retrieval of files and documents; emphasize greater use of electronic storage medium and less paper
• Communicate effectively by telephone, in writing, by email and facsimile
• Organise monthly reports and followup on related action sheet items
• Prepare draft submissions as required
• Perform any other administrative duties required by management

Special Skills and aptitudes:

• Possess excellent interpersonal skills
• Proficiency in computer skills
• Ability to work well with a range of persons and maintain confidentiality
• Good problem solving and decision making skills
• Good knowledge of formal meeting protocol and minutes taking
• Able to work well under pressure in a fast-paced environment band exercise sound judgement and discretion
• Able to work independently and as a team player
• Display tact, flexibility and politeness

Applications with résumés should be sent no later than August 16, 2021 to:

The Human Resource & Administration Manager

17 Knutsford Boulevard,

Kingston 5.

Email: careers@fcj.gov.jm

Please include your name and the job title in the subject line of the email.