Senior Secretary (Kingston, Jamaica) - University Hospital of the West Indies

Applications are invited from suitably qualified persons to fill the position of Senior Secretary - Clinical Services  (OPS/SS 3) at the University Hospital of the West Indies.

Salary: $1,711,060 per annum

Summary of Duties:

Under the general direction of the Senior Director - Clinical Services/Medical Chief of Staff, the Senior Secretary - Clinical Services is responsible for:

• Typing letters, reports, circulars, memo, and letters of recommendation for agencies
• Attending meeting, taking notes, transcribing and producing minutes in a timely manner
• Maintaining appointment diary for the Senior Director - Clinical Services/Medical Chief of Staff and disseminating information as directed
• Contacting Heads of Departments or other personnel to relay information regarding meetings as other appointments or to convey information generally 
• Obtaining patients' records for investigation purposes and maintaining a reliable tracer system
• Receiving and dispatching correspondence (internally/externally) using reliable logging system
• Liaising with Hospital's Lawyers, as directed, to provide assistance regarding cases involving patients' complaints
• Following up on status/progress of Medical Reports for patients from consultants for inquiry purposes or otherwise
• Receiving complaints (oral/written) on the bahalf of the Medical Chief of Staff and attend to or referred for the appropriate action

Minimum Required Education and Experience:

• MIND certificate in Administrative Management (Level 3)
• At least four (4) years of work experience in the related field
• Experienced Secretary/Executive Secretary specializing in handling top management or equivalent

Applications accompanied by resumes should be submitted no later than September 13, 2024 to:  

hrd@uhwi.gov.jm 

Or

Senior Director,

Human Resource Management & Development,

University Hospital of the West Indies,

Mona, Kingston 7.

It should be noted that only shortlisted applicants will be invited to attend an interview.