Administrative Assistant (Kingston, Jamaica) - Proprietors' Strata Plan #79

 

Job Description:

This position requires an organized and detail oriented individual to work in the strata office. The Administrative Assistant will be responsible for performing a variety of administrative  tasks to support the office, including managing correspondence, answering phone calls and emails, scheduling appointments, and maintaining records.

Excellent communications skills, being able to multitask effectively, and having a customer-focused mindset are very important. This position requires the incumbent to be willing to adopt to a flexible schedule, including weekends and holidays.

Duties and Responsibilities:

• Answer and direct phone calls, emails, and other correspondence in a timely and professional manner
• Schedule appointments and meetings
• Maintain calendars for office staff as needed
• Greet visitors and direct them to the appropriate staff member or department
• Prepare and distribute reports, memos, and other documents as needed
• Maintain accurate and up-to-date records, including resident and vendor contact information, work orders and invoices
• Manage office supplies and inventory, ensuring that supplies are stocked, and orders are placed as needed
• Assist with the organization and coordination of events and activities in the building's common areas
• Collaborate with other departments and staff members to ensure efficient and effective communication and workflow
• Perform the function of Service Desk Representative as required
• Perform other administrative tasks as assigned by office management

Qualifications:

• High School diploma or equivalent
• Previous experience in an administrative support role, preferably in a real estate or property management setting
• Strong organizational skills and attention to detail
• Excellent verbal and written communication skills, with the ability to interact with a diverse population of residents visitors, and staff
• Proficiency in Microsoft Office Suite, including Word, Excel and PowerPoint
• Ability to work independently, prioritize tasks effectively and manage multiple projects simultaneously
• Strong customer service skills and ability to maintain a positive and professional demeanor

Reporting:

• This position reports to the Strata Manager

The deadline for the application is Friday, May 10, 2024. The return address is strata79@cwjamaica.com