Administrative Assistant (Kingston, Jamaica) - Mona School of Business & Management

Mona School of Business and Management (MSBM) is a premier business school in the region. Its mission is to advance learning, create knowledge, and foster innovation for the positive transformation of Caribbean enterprises through the development of world-class business professionals and research based solutions.

Applications are invited from suitably qualified persons to fill the position of  Administrative Assistant.

The successful candidate is expected to perform secretarial and other duties for the Director and to provide planning, execution and administrative support for the work portfolio, adjunct faculty, consultants, advisors and clients.  These will include: coordinating with clients, internal and external facilitators and committees; offices of executives in the public sector, businesses and multi-lateral agencies; local, Caricom and outside the region to facilitate contracts, surveys, projects, MOUs and assignments.

The incumbent assists with various tasks related to the planning,  scheduling, coordinating and logistics in the Director's portfolio eg. meetings, projects, executive education, short courses; handling back-office tasks, accounts, procurement duties and assisting with conferences, seminars,  writing or editing and other duties as assigned.


Qualifications and Experience:

• Bachelor's degree in Business Administration or Management or a related field 
• Chartered Professional Secretary (CPS) or Chartered Administrative Professional (CAP) certification an asset 
• Project management training an asset 
• At least three (3) years working experience in a secretarial position or administrative capacity

Required Competencies:

• Knowledge of the programmes/courses offered by MSBM
• Knowledge of office procedures or records management 
• Knowledge of Norstar PBX telephone system 
• Knowledge of event planning 
• Proficiency in the use of essential business applications such as Microsoft Office Suite (Word, Excel, etc) and Banner 
• Excellent interpersonal and customer service/client relations skills 
• Excellent oral and written communication skills 
• Excellent typing skills: accurately attaining 40 or more per minute 
• Ability to perform duties with a high degree of professionalism and confidentiality 
• Ability to multitask, manage time,  and work well under pressure 
• Ability to establish and maintain professional relationships with a diverse group of individuals 
• Ability to work independently and collaboratively 

For further information on Mona School of Business and Management, please visit us at https://www.mona.uwi.edu/msbm/

Applicants must submit by electronic mail an application letter and resume giving full particulars of qualifications, experience and names and contact information for three (3) references to:
msbn.careers@uwimona.edu.jm for the attention of:
The Manager, Human Resource and Administration, Mona School of Business and Management, UWI mona. 

The final date for the receipt of applications is Tuesday, October 22, 2019.



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