Administrative Assistant - Finance Dept. (Kingston, Jamaica) - Factories Corporation of Jamaica

Administrative Assistant for the Finance Department

Job Summary

Under the supervision of the Director of Finance, the Administrative Assistant is responsible for providing administrative support, such as typing of correspondence and maintaining an accurate and efficient filing system. The Administrative Assistant is also charged with the responsibility of performing administrative tasks necessary for the smooth functioning of the office, along with serving as central liaison with internal and external clients.

Qualifications and Experience:

a. Education:

• First degree in Business Administration from a recognized tertiary institution
• Certified Administrative Professional or Certified Professional Secretary Designation 

b. Experience

• A minimum of five (5) years administrative experience at a senior secretary level

Basic Skills and Aptitude

• Basic accounting knowledge and principles are an asset
• Competence in word processing and spreadsheet applications
• Competence in Office Procedures and use of office equipment and advanced technology 
• Confidentiality

Duties and Responsibilities:

• Type a variety of correspondence and report, etc
• Dispatch correspondence and reports to required destinations on a timely basis
• Maintain up to date records in a manner that facilitates speedy access and retrieval of files and documents
• Monitor and make arrangements for meetings and other appointments
• Recording Secretary of Accounts Receivable meetings and/or any other meetings as designated
• Maintain a log of all invoices coming into the department
• Collate reports for Management meetings
• Prepare and submit Contractor Levy Return to Director of Finance 
• Dispatch deduction letters along with cheques and listing
• Receive return cheques and prepare dishonoured letter to tenant for Director of Finance approval
• Monitor TCC due date and prepare clearance letters for Director of Finance review and signature
• Monitor due date for NIF Loan and prepare instruction letter to pay
• Prepare NHT and NIS contribution letters for Director of Finance approval

Application letters along with resumes should be sent no later than November 20, 2019 to:

Human Resource and Administration Manager

P.O. Box 720, Kingston GPO

Email: hr@factoriesjamaica.com

Please include the job title in the subject line of the email.

Jobs type: Administrative Assistant jobs in Jamaica

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