Executive Assistant (Kingston, Jamaica)

Job Summary

The ideal candidate will be required to provide administrative and secretarial assistance to the General Manager.

Responsibilities/Accountabilities:
These include but are not limited to the following:

• Provision of confidential administrative support that involves letter writing, making telephone calls, photocopying, mail handling and circulating information both internally and externally
• Maintenance of an efficient filing system for easy storage and retrieval of information in conjunction and conformity with the established Records Management System
• Collating department and other reports for Finance Committee and Board meetings
• Provision of information, as needed, by doing the necessary research
• Attendance at meetings and recording of minutes as directed
• Making travel arrangements for Directors and Management team
• Calendar management
• Communicating with vendors for provision of services 
• Budget Management

Qualifications and Experience:

• First degree in Business Administration or the equivalent 
• At least three (3) years experience in a similar position
• Sound knowledge of Microsoft Office Suite applications and other related computer applications, coupled with the ability to compose all types of professional and business documents
• Effective interpersonal communication, problem-solving and organizational skills

The applicant selected must be a team player who demonstrates the ability to work in a challenging and dynamic environment.

The application must be accompanied by a résumé and the names, addressees and telephone numbers of three (3) references.

These should be emailed to: execasstgm@gmail.com no later than Friday, July 17, 2020.

Only shortlisted applicants will be contacted.