Administrative Assistant (Kingston) - GraceKennedy Remittance Services

 The GraceKennedy Remittance Services Group of Companies invites applications for the position of:

ADMINISTRATIVE ASSISTANT

Reporting to the Chief Operation Officer - (COO) (GKMS Group), the successful candidate who will add value to the office of the COO, will be required to:

• Provide secretarial support to the COO.
• Coordinate the logistics of workshops, meetings, etc., including monthly Management meetings.
• Effective management of the COO's schedule, diary and electronic calendar.
• Assist with the preparation and monitoring of Management and Board Tracking Reports required for key stakeholders.
• Manage the vacation leave administraction for the COO's direct reports.
• Prepare business correspondence (memos, letters, reports etc.).
• Liaise on behalf of the COO on a national and international basis (Western Union Executives, members of GraceKennedy Corporate Office and executives of other GraceKennedy and GKMS offices); Regulators and key suppliers.
• Compile monthly COO's Report.
• Coordinate travel plans and related activities for all staff, and ensure effective management of company’s credit card used for travel and company related expenses.
• Arrange Management Retreat for GKMS Jamaica, which includes preparing conference facilities, reserving hotel accommodation, planning menu etc.
• Effective Minute taking and timely delivery to relevant parties.
• Assist with Management presentations and preparation of the monthly BSC Reports and Matters Arising Documents.
• Monitor schedule of audit items from Internal and External Auditors to ensure no past due items.
• Prepare files and documents for various Board meetings/general meetings.
• File and maintain updated records of Management Meetings and related correspondences, ensuring that all files are current and provided to the COO in a timely manner in advance of each meeting.
• Maintains files for all leases, major contracts and legal paperwork.
• Perform any other duties assigned by the COO.

 The ideal candidate should have:-

• BSc Degree in Management Studies/ Administrative Management.
• Secretarial Diploma from a recognized institution.
• Minimum of four (4) years working experience in a similar capacity.
• Must have working knowledge of MS Suite (Windows, Excel, PowerPoint, Visio) and other computer software.
• Understand the GKRS culture, values and structure and is committed to helping achieve its mission.
• Ability to carry out responsibilities to the expected standard.
• Ability to handle multiple projects, prioritise work, to meet agreed deadlines.
• Flexible and pragmatic approach to work. To be familiar with GKRS procedures and willing to seek guidance when clarification is needed.
• Excellent presentation, communication, listening, facilitation and interpersonal skills.
• Ability to express views clearly and concisely both orally and in writing.
• Excellent interpersonal skills.
• Strong sense of confidentiality.
• Effective Multi-tasking and strong use of initiative.

Qualified applicants are invited to submit applications by  11/11/2020.

APPLY ONLINE