Executive Assistant (Kingston) - Factories Corporation of Jamaica

 Factories Corporation of Jamaica invites application from suitably qualified persons to fill the positions of:

Executive Assistant

Under the supervision of the Managing Director, the incumbent will provide an efficient and effective executive/administrative support to the Executive Office and coordinate and/or perform administrative tasks necessary for the smooth functioning of the office.

Qualifications and Experience:

Education:

• Bachelor's degree in Business/Public Administration or the Social Sciences
• Certified Administrative Professional or other training in Administrative Management

Plus:

• Certified Professional Secretary

Experience:

• Minimum of five (5) years administrative related experience
• Experience in dealing with matters of a confidential and sensitive nature

Skills and Key Competencies:

• Thorough knowledge and experience in administrative and secretarial functions
• Knowledge of how government operates and its protocols
• Proficiency in office procedures and use of office equipment and advanced technology
• Strong sense of confidentiality and objectivity

Duties and Responsibilities:

• Brief Managing Director on information requirements in advance of appointments and meeting and prepare relevant files
• Prepare reports to the Ministry of Finance and Integrity commission
• Manipulate computerized data to generate tables and graphical presentations, linking worksheets, workbooks and word processing files
• Disseminate Management Meeting Action Sheet for HODs for follow-up
• Prepare Annual Department Budget for the upcoming financial period
• Communicate effectively by telephone, in writing, by email or facsimile
• Organise and take Minutes of monthly Management meetings, draft and circulate for follw-up
• Dispatch reports and correspondence to required destinations on a timely basis
• Act for Corporate Officer in periods of absence
• Perform any other administrative duties required by management

Key Competencies:

• Knowledge of computer literacy skills
• Demonstrate ability to manage workload
• Demonstrate ability to develop and maintain up-to-date records
• Timeless and accuracy in completing assignments consistently

Applications with resumes should be sent no later than August 15, 2021 to:

Human Resource & Administration Manager

17 Knutsford Boulevard, Kingston 5

Email: careers@fcj.gov.jm

Please include name and the job title in the subject line of the email.

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