Administrative Coordinator (Kingston, Jamaica)

 

A non-profit organisation in Kingston 5 area, equipped with state of the art organisational management systems, tools and procedures, seeking full-time Administrative Officer to support ISO standard office operations, Executive Board and member/visitor services.

Duties:

• Monitor payables and receivables, post invoices and receipts
• Set up and maintain paper and electronic record management systems
• Monitor compliances with IT/data policies and standard operating procedures
• Receive/dispatch mail and packages, maintain inventory/logs
• Manage Board/Organization calender/appointments
• Prepare documents for Board Meetings, record Minutes
• Support Board Members and volunteers requiring documents or using equipment
• Monitor email and administrative communications, action as directed
• Update office website and social media platforms, send notices
• Customer service/reception - assist members and visitors accessing services

Technical/Functional Competencies required:

• Diploma/degree in Office or Business Administration or CPS/CAP certification
• Expert knowledge of QuickBooks or other accounting software
• Expert proficiency in use of Microsoft Office Suite applications
• Strong computing skills
• Excellent oral and written communication skills

Must display strong work ethic, accuracy and attention detail, analytical and problem-solving skills, organization and time management skills, confidentiality, ability to work on own initiative, excellent interpersonal and listening skills, ability to work in a team setting and to adhere to office policies and procedures.

Contact applyherejm@gmail.com by Friday, January 7, 2022.