Administrative & Payroll Officer (Kingston, Jamaica) - Appliance Traders Limited (ATL)

ATL Commercial is actively seeking to hire an Administrative and Payroll Officer.

He/She will assist the Finance department with administrative duties by providing a wide variety of confidential administrative and secretarial support and communicating information on behalf of the Head of the Finance Department to internal and external stakeholders.

They will be responsible for the control and payment of monthly salaries and wages for ATL staff members on the monthly pay cycle.

Core Functions:

Administration

• Answering the telephone and redirecting or taking messages as appropriate.
• Record and direct incoming mail as appropriate.
• Manage document submissions to the Financial Controller and distribution after processing.
• Prepare packages for the branches as required.
• Maintain a general filing system including ensuring that filing done in the various functions is by the Company’s guidelines.
• Manage archiving of old files for the department and destruction of files from archives.
• Arrangement of meetings and department functions.
• Keep and maintain a copy of all keys for the Department.
• Maintain copies of all forms for ease of access.
• Manage and order stationery, pre-printed forms, toner, and other supplies for the company.
• Manage all stationery and office supplies inventory and advise the Inventory department of usage.
• Act as HR liaison in all staff-related matters.
• Attend to all staff-related matters through the HR Department.
• Ensure signage of staff registers.
• Manage vacation roster, assist with the processing of vacation leave requests, and ensure all sick leave absences have been documented for the Department.
• Submit staff advance forms for processing along with net pay for any outstanding ATL loan balances.

Payroll

• Preparation of Monthly Payroll and issuance of pay slips.
• Advise on payroll queries.
• Submit payroll journals for approval and posting.
• Package & Dispatch Staff Voluntary Deduction payments.
• Maintain File for Pension & Statutory Payments.
• Reconcile Health coverage charges with the provider.
• Calculate annual gratuities (bonus) payments.
• Provide staff with NHT letters, P45, and other payroll related correspondence.
• Assist with the preparation of Personnel Salary budgets/annual increases by providing necessary payroll information.

Banking

• Process Wire Payments and USD cheques.
• Process Utility payments on NCB Bill Pay.
• Request cash from the bank to replenish floats and fulfill per diem requests.
• Bank administration – process new users.

Payments and Document Processing

• Process Amazon & other credit card requests from Purchasing Dept.
• Request/Return Bank Guarantee and manager’s Cheque from FCIB.
• Process weekly reimbursements of staff business expenses to the payroll bank account.
• Process debit note requests from Commercial Dept.
• Process customer/vendor forms.
• Assist with manual invoices.
• Circulate special order exchange rates.

Qualification and Experience Required:

• Associate Degree in Accounting, Business Administration, or Management Studies.
• Two plus (2+) years’ experience in a similar capacity.
• Experience using a payroll software.

Special Skills and Competencies Required:

• Excellent knowledge of payroll policies and procedures.
• Impeccable integrity and high level of confidentiality.
• Working knowledge of Microsoft Excel and Word.
• Excellent analytical skills with good attention to detail.

Email: humanresource@atljamaica.com

Please Note: Only shortlisted candidates will be contacted. Thank you for all your applications!

Administrative Officer (Manchester, Jamaica) - HEART/NSTA Trust

 The HEART/National Service Training Agency Trust (HEART/NSTA Trust), a statutory organization mandated to coordinate and facilitate the training and assessment of the Jamaican workforce to international standards, invites applications for the following position:

ADMINISTRATIVE OFFICER

Training Infrastructure Development Department

Manchester Parish Office

18 Caledonia Mall, Manchester

The Job:

The Administrative Officer is responsible for providing administrative and secretarial services to support the effective and efficient operations of the Department. The Officer ensures the confidentiality and integrity of data and information while exercising judgement and professionalism in the execution of all functions associated with the position.

Qualifications & Experience: 

• NVQ-J Level 5 certification or Bachelor's degree or the equivalence in discipline such as Business/Management Studies, Public Administration, Organisational Development or Industrial Psychology
• At least three (3) years relevant work experience in a comparable position in relevant industries such as: higher education, training or financial

Key Competencies:

• Excellent Records Management and Document Management System skills
• Good knowledge of business research methods
• Excellent Administrative Management skills

Key Competencies:

• Excellent records management and document management systems skills
• Good knowledge of business research methods
• Excellent Administrative Management skills

Key Duties:

• Arranges functions and events as required; ensure all logical arrangements as in place for meetings
• Assists with coordinating and planning of staff training and development activities
• Assists with the Tender Process in keeping with the Government of Jamaica Procurement Guidelines and the Ministry of Finance and the Public Service
• Assists with the preparation of reports such as annual/monthly, variance and other 
• Ensures timely submission of mandatory PBMA reports in keeping with the GOJ regulatory requirements

Applications accompanied by up-to-date resumes and cover letters must be submitted no later than Wednesday, May 22, 2024 and should be addressed to the attention of:

The Director - Human Resource Management & Development,

HEART/Trust,

6B Oxford Road, Kingston 5,

or

Email: jobs@heart-nta.org

Only shortlisted applicants will be contacted.

HEART/NSTA Trust is a Statutory Body of the Office of the Prime Minister.

Administrative Support Officer (Kingston, Jamaica) - Jamaica Money Market Brokers Limited (JMMB)

 

JOB DESCRIPTION & SPECIFICATIONS

JOB TITLE: Administrative Support Officer – Internal Audit

DIVISION:
DEPARTMENT: Group Internal Audit, Grenada Way, Kingston, Jamaica

SECTION/UNIT: Internal Audit

REPORTS DIRECTLY TO: Executive Team Leader
SCOPE OF JOB:

• To provide administrative assistance to the Team Leader and the Internal Audit Department.
• To assist with planning, executing and reporting on internal audits/projects executed for companies within JMMB Jamaica.

IMMEDIATE REPORTEES: N/A

MAIN DUTIES & RESPONSIBILITIES:
Administration

• Liaises with internal and external contacts to ensure that Team Leader’s calendar is updated and reflects his/her priorities (e.g. meetings, trips, report preparation, etc.).
• Liaises with internal and external contacts to acquire information required for the Team Leader to participate productively in meetings.
• Assists with the preparation of the Team Leader’s oral, written and visual presentations/reports.
• Collate and arranges the dispatching of reports for Board Audit Committees (Group, JMMB Bank Jamaica, TT and DR Country Committees as required)
• Distributes Agendas, Minutes and other related documents to various persons as instructed.
• Works closely with the Team Leader to ensure his/her daily schedule is observed and follow-ups are recorded (e.g. Prepares relevant
• files; review schedule at the start of each work day and has debriefing at the end day).
• Handles all arrangements for local and overseas business travel by the Team Leader
• Facilitates contact with the Team Leader by the CEO, Senior Management and Department Team Members when the Team Leader is away from office.
• Co-ordinates travel and hotel accommodation on behalf of the Unit as needed.
• Assists with the processing of correspondence through, but not limited to:

    a. Places telephone calls for the Team Leader.
    b. Receives, date stamps and distributes all mail received by hand or by facsimile
    c. Drafts and types correspondence as instructed.
    d. Assists with photocopying and sending of hard copy facsimiles for the department.
    e. Follows-up to ensure receipt of urgent documents and to assist in ensuring that they are date and time         stamped by the receiver.

• Drafts and maintains the department meeting schedule, checking to avoid clashes.
• Advises other departments when the Department(s) will be out of office.
• Co-ordinates all meetings, workshops and retreats organised by the Unit, through but not limited to:

    a. Liaises with relevant parties to draft the Agenda and assists with the preparation of oral, written and             visual presentations, as instructed.
    b. Liaises with Team Leaders to ensure that documents for meetings are submitted and/or circulated on a         timely basis.
    c. Prepares and dispatches the Minutes of the department meeting, as well as takes notes at other events as        required
    d. Reminds participants of the event, at least two working days before.
    e. Books venues, equipment and refreshments, as instructed.
    f. Assists with the laying out of the room and with the return and storage of equipment, as needed.

• Assists the Team Leader in ensuring that the work environment is appropriate:

    a. Monitors work environment to ensure ergonomic needs are met and the Department is aesthetically             pleasing to Team Members and visitors.
    b. Monitors stocks and orders as required, to ensure that all necessary stationery, printing materials et             cetera are available for the department.
    c. Monitors and reports to the relevant party when office equipment and fixtures are in need of repair or         replacement. Follows-up on requests for repairs or replacements.

• Administers the Unit’ databases, through:

   a. Organizes filing system to ensure that it is efficient and up-to-date.
    b. Files and secures hard and soft copies of documents as well as equipment for all members of the Unit.
    c. Purges outdated documents
    d. Retrieves archived department documents on-site, as required.

• Administers the expenses of the department through the following:

    a. Handles the payment of department bills, through:
    i) Receives invoices and verifies as required all bills for the department expenditure, including Company-        paid bills for all department Team Members.
    ii) Prepares requisite documentation for approval.
    iii) Submits approved requests to FACT.
    iv) Collects and dispatches cheques to payee or other party as instructed.
    v) Maintains a log of payments processed or on hold.

• Processes personal payments (e.g. credit card vouchers, gifts) for the Team Leader in a timely manner
• Co-ordinates, prepares and submits to the CHDT the planned Annual Leave Schedule (e.g. Vacation, Study) for the year for the
• department as required.
• Assists with the execution of activities assigned by other Senior Team Leaders within the department.
• Performs any other duties which may be assigned from time to time

Internal Audits- Audit Execution

• Document details of planning and walkthrough meetings.
• Assist in identifying controls to mitigate potential risk factors within assigned process/areas.
• Document and execute audit test steps in partnership with more senior team members.
• Assist in evaluating controls and identifying control gaps in partnership with more senior team members.
• Document and maintain sufficient supporting information (such as flowcharts of end-to-end business processes) and facilitate the
• presentation of findings and conclusions in accordance with work paper standards.
• Assist with drafting audit reports and key deliverables as required
• Assist with the execution of follow-up reviews on all open audit issues to ensure Management’s action plans are adequately addressed within agreed timeframe

SKILLS, EDUCATION, TRAINING & WORK EXPERIENCE REQUIRED:

• Diploma or equivalent
• Required Minimum Years of Experience: Total of 1 to 2 years
• Highly proficient in oral and written communication skills. Alert to non-verbal communication techniques.
• Very high level of computer skills, particularly word-processing, spreadsheets, presentation programmes and Internet use.
• Commitment to continuous learning
• Good time management skills

AUTHORITY:

• To recommend changes in the Managers’ schedules to reflect priorities.
• To confirm travel arrangements for the Team Leader(s).
• To independently respond to internal and external queries using knowledge, creativity, initiative and sound judgement.
• To re-direct correspondence addressed to the Team Leader the appropriate Team Member, and to inform Team Leader of such.
• To call the external courier service as per the guidelines.
• To liaise with internal or external contacts to verify invoices received or query outstanding ones.
• To advise storage facility of files to be sent, in advance.
• To recommend storage systems.
• To research and bring to the Team Leader’s attention matters of interest to the efficient operations of that office.
• To make recommendations for changes in the workflow arrangements for increased efficiency.
• To recommend solutions to problems both within and beyond his/her area of authority.
• To identify and recommend seminar/courses/programmes which would enhance own on-the-job skills.

A more detailed job description of the above-mentioned post can be found Here.

Interested applicants are invited to submit applications by April 17, 2024 to: flgc@jmmb.com

Administrative Officer (Kingston, Jamaica) - Guardsman Group

Plans, directs, coordinates and oversees all administrative functions of the operations and maintenance of the organization's fleet of vehicles.

Administrative Officer (Manchester, Jamaica) - Jamalco

 

An opportunity has arisen for an experienced and suitably qualified individual to fill the vacant position of Administrative Officer in the Land Administration Department at the Williamsfield, Manchester location. 

Under the supervision of the Lands Manager, this position is accountable for:

• Timely and accurate processing of payment requests for permit clearance compensation
• Preparing applicable vendor forms and managing the prompt delivery of vendor payments
• Updating, reconciling and the close out of transactions in Payment Management System
• Performing general office administrative duties to support the Lands Administration and Subdivision Development teams
• Using Jamalco Business System to effectively manage the department activities, integrate environment, health and safety in daily work, control costs and promoting teamwork through active participation in the Mining and Quality Improvement Lead Teams

Qualifications and Experience:

To be considered, you must have:

• A Bachelor's of Science degree in Business Administration or equivalent
• Ability to perform multiple, detail-oriented tasks with simultaneous deadlines
• Proficiency in Microsoft Office Suite
• Qualifications as a Certified Administrative Professional (CPA) would be beneficial
• Knowledge of the mining industry standards, Jamalco Standard Operating Practices and permitting process would be an asset
• A valid driver's license

Applications should be submitted by Friday, February 16, 2024 to:

Administrative Officer #1245

H.R. Department,

Jamalco

P.O. Box 64,

May Pen, Clarendon or 

Citibank Building,

19 Hillcrest Avenue, 

Kingston 6.

Email: kjwjamalco_hr@jamalco.com or HR@jamailco.com

Please note that only shortlisted candidates will be contacted.

Administrative Officer I (Kingston & Montego Bay, Jamaica) - Jamaica Customs Agency

Posts available:

Kingston Operations

• Administrative Officer 1 (Level 3), [4 posts]- Kingston salary range: $1,984,305 - $2,668,670 per annum and the applicable allowances.

Central Operations Branch

• Administrative Officer (Level 3), [2 posts]- Kingston salary range: $1,984,305 - $2,668,670 per annum and the applicable allowances.

Border Protection Division

• Administrative Officer 1 (Level 3), [1 post]- Montego Bay salary range: $1,984,305 - $2,668,670 per annum and the applicable allowances.
• Administrative Officer 1 (Level 3), [1 post]- Kingston salary range: $1,984,305 - $2,668,670 per annum and the applicable allowances.

Finance & Administration Division

• Administrative Officer 1 (Level 3), [1 post]- Kingston salary range: $1,984,305 - $2,668,670 per annum and the applicable allowances.

Internal Affairs Division

• Administrative Officer 1 (Level 3), [2 posts]- Kingston salary range: $1,984,305 - $2,668,670 per annum and the applicable allowances.

 ADMINISTRATIVE OFFICER 1 (LEVEL 3)

Job Purpose

Under the direction and supervision of the Senior Executive, the incumbent is responsible to:

• To provide research, technological, and administrative support.
• To manage office support systems and resources to ensure the effective and efficient functioning of the office.
• To write correspondence and create reports.

Key Responsibility Areas

Technical/Professional Responsibilities

• Assist with compiling the supplies and material resources of the Branch/Section budget by advising on usage patterns of the various collections, materials and services and their costs.
• Manage the inventory and distribution of office supplies for the Branch/Section.
• Obtain quotations and finalise arrangements for goods and services, including monitoring approval of payments made by the procurement guidelines.
• Manage the documentation system for the Branch/Section by maintaining the document classification, filing, storage and retrieval system and the security of confidential files and documents.
• Support staff in implementing the PMAS by providing forms and copies and ensuring the Executive team completes documentation within the required timeframe.
• Assist with the arrangements and orientation of new staff.
• Assembles and disseminates information to internal and external personnel as required.
• Prepare reports and written materials for presentations, meetings and conferences and respond to routine and other correspondence as directed.
• Reproduce manuscripts and briefs prepared by the Manager/Director, including information dictated accurately and presentable.
• Process incoming and outgoing correspondence according to established procedures, check emails sent to the Branch/Section and bring items that must be dealt with at that level to the Manager/Director.
• Maintain copy files of official correspondence received by email and computer-generated documents.
• Coordinate travel arrangements and prepare itineraries for local and overseas business trips.
• Provide receptionist/telephone services for the Manager/Director.
• Maintain an effective filing system that allows security and speedy retrieval of documents/information by established standards.

Management & Administrative Responsibilities

• Coordinate logistics for meetings hosted by the Manager/Director, including preparing agenda; organising relevant information and documents; securing venue and refreshments; taking minutes at meetings; and reproducing and distributing according to established guidelines.
• Collaborate on heavy calendar management, requiring interaction with internal and external executives, assistants and consultants to coordinate various meetings and routine and special appointments for the Manager/Director advising of matters requiring prompt attention.
• Prioritise and manage multiple projects simultaneously and follow through on issues promptly.

Customer Service Responsibilities

• Maintains customer service principles, standards, and measurements.
• Identifies and incorporates the interests and needs of customers in business process design.
• Ensures critical success factors are identified and meet expectations.

Other Responsibilities

• Performs all other duties and functions as may be required occasionally.
• May be required to provide witness statements, attend court proceedings, and give evidence.
• Complies with Health & Safety Policies & Procedures.

Required Competencies

Core

• Sophisticated telephone skills, positive energy, and attention to detail.
• Expert level written and verbal communication skills.
• Excellent calendar management skills, including the coordination of complex executive meetings.
• High levels of integrity, professionalism, ethics, and ability to maintain confidentiality.
• Strong decision-making skills
• Strong customer orientation skills
• Strong initiative and resourcefulness skills
• Strong time management and organisation skills.
• Ability to interact with staff at all levels in a fast-paced environment.
• Ability to work independently with little or no supervision.

Technical

• Highly proficient in relevant computer applications and Microsoft Office Suites.
• Experience assisting management with the creation of report presentations.
• Experience scheduling travel arrangements for management.

Minimum Required Education and Experience

• Certified Administrative Professional designation

OR

• Completion of Certificate in Administrative Management (Level 2) (MIND).
• At least one (1) year of administrative experience.
• Training in records management and exposure to office management and procurement procedures.

Special Conditions Associated with The Job

• Work will be conducted in offices with standard equipment and specialised software.
• Involves working in a fast-paced environment with ongoing interactions with critical stakeholders.
• Spends extensive hours in front of the computer screen.
• Handles all telephone calls to the Executive’s office.
• Attends meetings off-site from time to time.

Applications, including résumés should be submitted no later than Thursday, January 11, 2024.

APPLY TO AGENCY WEBSITE

Marketing & Administrative Manager (Kingston, Jamaica) - RE/MAX Elite Realty

RE/MAX Elite Realty invites applications for suitably qualified individuals to fill the position for: Marketing & Administrative Manager. 

Responsibilities include:

• Developing and implementing suitable strategies which include
• Designing and executing of marketing campaigns 
• Development and facilitation of training programs along with the management of the Administration Department

Ideal candidate will possess:

• A Bachelor's degree in Marketing or related field 
• A Master's degree would be an asset
• Proven experience in the real estate industry would be an asset
• At least five (5) years working experience with two (2) years at a senior/management level

Send resumes to: recruit@remax-elite.com.jm 

Deadline: Wednesday, December 21, 2022.

Only shortlisted candidates will be contacted for an interview.

Administrative Officer (Kingston, Jamaica)

We are inviting applicants who are goal oriented, creative, energetic, a big team player and have a passion for customer satisfaction to apply for the position:

Administrative Officer 

The successful applicant should have:

• Associate degree in Business Administration or related areas
• At least three (3) years of experience in a similar position
• Excellent written and oral communication skills
• Excellent time management skills and the ability to multi-task
• Ability to work on own initiative
• Excellent administrative skills
• Proficient in Microsoft Office Suite
• Knowledgeable in QuickBooks

Interested persons are invited to submit their applications and resumes to:  promosalesrep@gmail.com 

Deadline: October 14, 2022

Only shortlisted applicants will be contacted.

Administrative Officer (Kingston, Jamaica) - Securipro Limited

We are looking to hire a highly organized Administrative Officer to perform all administrative and clerical duties necessary for effective office supervision. The Administrative Officer's responsibilities include; welcoming visitors and clients, monitoring the company's tender process, typing and proofreading various company documents. You should also be able to organize flights, transportation, and accommodation for company Directors.

To be successful as an Administrative Officer, you should display good phone etiquette and a thorough understanding of office management procedures. Ultimately, a top performing administrative officer should be able to demonstrate exceptional organizational and time management skills to complete all duties in a timely manner.

Administrative Officer Responsibilities:

• Prepare tender documents for company bids
• Monitor and maintain a tender management system
• Monitoring office supplies and ordering new supplies as needed
• Answering telephone calls, responding to queries, and replying to emails
• Systematically filing important company documents
• Forwarding all corresponding, such as letters and packages, to staff members
• Scheduling meetings
• Assisting the HR department with job postings, interviews and job letters

Administrative Officer Requirements:

• Certified Administrative Professional (CAP) or its equivalent, an associate degree in Administration is advantageous
• Proven experience working in an office environment
• Proficiency in all Microsoft Office applications
• The ability to multitask
• Excellent organizational skills
• Effective communication skills
• Exceptional customer service skills

Interested persons should submit resumes and application letters no later than Friday, August 25, 2022 to:

Human Resources Manager 

Securipro Limited,

Email: securiprojobs@gmail.com

or deliver to: 20A Lyndhurst Road, Kingston 5. 

Administrative Officer (Kingston, Jamaica) - Trade Board Limited

The Trade Board Limited, a regulatory agency of government under the auspices of the Ministry of Industry, Investment and Commerce (MIIC) hereby invites applications from suitably qualified individuals to fill the following position:

 Administrative Officer - (GMG/AM 2) 

Compensation: $1,072,922 - $1,275,367 basic salary per annum

Job Purpose

Under the direction of the Director, Licensing Certification and Enforcement, the incumbent is responsible for executing the appropriate administrative procedures consistent with the operational procedures of The Trade Board Limited and the guidelines of Section 9 of the Revised Motor Vehicle Import Policy (Ministry Paper #36/14) as well as administering a range of administrative support activities related to the Director's portfolio.

Minimum Required Education and Experience:

• Diploma in Management Studies, Business Administration/Public Administration or a related field from a recognized tertiary institution
• Five (5) CXC subjects or equivalent, including English Language and a numeric subject
• Certified Professional Secretary Designation
• Sound knowledge of Revised Motor Vehicle Import Policy
• Minimum of two (2) years related experience

Please visit our website at www.tradeboard.gov.jm for details relating to this position. 

Applications accompanied by resumes should be addressed to:

Director, Human Resource Management & Administration

The Trade Board Limited

10th Floor, Air Jamaica Building

72 Harbour Street,

Kingston,

and submitted via email to hrm@tradeboard.gov.jm or uploaded to our website no later than Friday, August 5, 2022.

Please note that only shortlisted applicants will be contacted.

Administrative Officer, etc (Kingston, Jamaica) - Jamaica Library Service

Jamaica Library Service (JLS)

Career Opportunities

Applications are being invited from suitably qualified persons to fill the following vacancies:

• Director, Public Procurement (GMG/SEG1) - Headquarters
• Administrative Officer (GMG/AM 3) - Manchester Parish Library Network
• Accounting Technician (FMG/AT 1) - Manchester Parish Library Network

Interested persons can visit the organization's website www.jls.gov.jm for the details.

Applications accompanied by a resume should be submitted no later than May 13, 2022 to the:

Director General 

Jamaica Library Service

P.O. Box 58, 

Kingston 5,

or email: hrm@jls.gov.jm

We thank all applicants for their interest, however, only shortlisted individuals will be contacted.

Administrative & Front Desk Officer (Kingston, Jamaica) - Phase 3 Productions

A leading multi-media television production company needs a full-time Administrative & Front Desk Officer.

Work Schedule: 8:30 am to 5:00 pm, Monday to Friday.

Duties:

As a key point of contact with all its stakeholders, you are an important voice and face of Phase Three (3) Production. 

• Solid knowledge about the company and its range of services and a cheerful disposition and helpful attitude are therefore essential 

Skills:

• Excellent time management skills with the ability to prioritize tasks in a fast-paced, demanding environment
• Proficient at using computers and Microsoft Office Suite apps in particular Excel and Word
• A fast learner who is willing to embrace and learn new technologies and systems

Education:

• High School graduate 
• Five (5) CXC CSEC subjects or equivalent passes including English Language and Electronic Document Preparation and Management (EDPM)

Requirements:

• Lives in the corporate area (Kingston, St. Andrew or Portmore)
• At least two (2) references

Applicants with additional relevant certification and or work experience will be more favourably considered.

Please submit a cover letter and curriculum vitae (CV) to: contact@phase3prod.com

Administrative Officer (Kingston, Jamaica) - The University of The West Indies

 

The University of The West Indies

Job Opportunity

We invite suitably qualified applicants to fill position of Administrative Officer (Analyst, Pension, Commercial, Operations and Special Assignments). Office of Finance, The University of the West Indies (The UWI) Regional Headquarters.

Job Summary:

Reporting to the senior Financial Management, Pensions, Commercial Operations and Special Assignments, the successful candidate is expected to provide policy driven assistance and carry out functions to support the following:

• Pension Administration for the Administrative, Technical and Service staff (ATS) Pension plan for The UWI. Federated Superannuation System for Universities (FSSU) Pension Scheme for The UWI;
• Commercial Operations activities and properties of The UWI Centre; and
• Special Assignment as assigned.

• MSc in Actuarial Science or Economics or Business Administration or related areas.
• Qualification in pension management and property management.
• At least five years' work experience in a related field with proven experience.

Competencies And Skills:

• Candidate with a proven record of practical experience in pension funds, corporate finance, investment management , excel programming/modeling and management consultancy would be desirable.
• Accounting experience  would be an asset.
• Proficiency in the use of Microsoft Office Suite especially Excel, Word and PowerPoint.
• Knowledge of using an enterprise system such as PeopleSoft and Banner Finance.
• Working knowledge of Access will be considered favourable.
• Strong analytical and problem solving skills, sound judgement and high attention to detail and accuracy.
• Excellent leadership and inter-personal skills and command of both written and oral communication skills.
• Ability to meet close deadlines.
• Positive attitude, enthusiastic and should have a high level of concentration and ability to readily identify issues and rectify the same.
• Ability to work both independently and collaboratively with different levels of team members.

Please submit an application with curriculum vitae and at least three (3) references to reach the University Registrar by May 13, 2022. Applicants required to write under confidential cover, to the University Registrar, Office of Administration, The Vice-Chancellery, The University of the West Indies, Mona, Kingston 7, Jamaica, West Indies; 

email: hrapplications@uwimona.edu.jm

Full CV and application forms, which must be completed and can be obtained at the above address and at http:www.uwi.edu/jobs, must be submitted. In order to expedite the appointment procedures, applicants are advised to ask their referees to send references under CONFIDENTIAL cover DIRECTLY to the University Registrar at the above address without waiting to be contacted by the University. For further particulars of the post, email us at hrapplications@uwimona.edu.jm

The University of the West Indies recognizes the time and effort it takes to apply for a position and thanks all applications, however, only shortlisted candidates will be contacted.

Administrative Coordinator (Kingston, Jamaica)

 

A non-profit organisation in Kingston 5 area, equipped with state of the art organisational management systems, tools and procedures, seeking full-time Administrative Officer to support ISO standard office operations, Executive Board and member/visitor services.

Duties:

• Monitor payables and receivables, post invoices and receipts
• Set up and maintain paper and electronic record management systems
• Monitor compliances with IT/data policies and standard operating procedures
• Receive/dispatch mail and packages, maintain inventory/logs
• Manage Board/Organization calender/appointments
• Prepare documents for Board Meetings, record Minutes
• Support Board Members and volunteers requiring documents or using equipment
• Monitor email and administrative communications, action as directed
• Update office website and social media platforms, send notices
• Customer service/reception - assist members and visitors accessing services

Technical/Functional Competencies required:

• Diploma/degree in Office or Business Administration or CPS/CAP certification
• Expert knowledge of QuickBooks or other accounting software
• Expert proficiency in use of Microsoft Office Suite applications
• Strong computing skills
• Excellent oral and written communication skills

Must display strong work ethic, accuracy and attention detail, analytical and problem-solving skills, organization and time management skills, confidentiality, ability to work on own initiative, excellent interpersonal and listening skills, ability to work in a team setting and to adhere to office policies and procedures.

Contact applyherejm@gmail.com by Friday, January 7, 2022.

Administrative Officer (Kingston, Jamaica) - Jamaica Institution of Engineers

The Jamaica Institution of Engineers (JIE) invites applications from suitably qualified and experienced persons to fill the position of Administrative Officer.

Job Summary

The Administrative Officer is responsible for providing support to the Administrative Manager and by extension the JIE Secretariat.

Duties and Responsibilities:

• General administrative duties to include but not limited to: handling billing/invoicing and collections, addressing queries from the public, coordination of JIE events, photocopying, mailing, filing and performing project-based work
• Create and maintain appropriate record of JIE transactions and activities
• To administer accounting procedures and record keeping
• Effectively communicate with internal and external customers using appropriate means and approach
• Provide support in the execution of the institution's annual events

Qualifications:

• Certificate/diploma in Office Administration or equivalent
• At least two (2) years working experience, preferably accounting related
• Excellent written and verbal communication skills
• Good interpersonal skills
• Computer literate in Microsoft Word, Excel and PowerPoint
• Good knowledge of accounting procedures (knowledge of QuickBooks software is a plus)
• Strong organization skills with a problem-solving attitude

Application should be submitted by 19 March 2021 to

The President

The Jamaica Institution of Engineers

9 Leinster Road,

Kingston 5.

Email: jiejamaica@gmail.com

Administrative Officer (St. Andrew, Jamaica) - City View Hotel

Main Functions

Responsible for administrative functions and coordinating events to achieve the highest level of customer satisfaction.

Responsibilities:

1. Guests reservations, confirmations, registrations
2. Administers staff's weekly schedule
3. Events planner
4. Inventory controller
5. Brand promotion
6. Submission of weekly reports

Knowledge, Skills and Abilities:

1. Disciplined, honest, reliable and results driven
2. Ability to effectively communicate internally and externally
3. Customer focused and has a passion for sales
4. Ability to supervise, train and mentor staff
5. Computer literate, website and social media appreciation and understanding

Interested persons are required to email applications and résumés to: cvhotel.ja@gmail.com or send résumés to: 

City View Hotel, Mannings Hill Road, St. Andrew.

Only shortlisted candidates will be contacted.

Administrative Officer (Kingston, Jamaica)

A Kingston based company is inviting applications for the position of Administrative Officer to ensure  the smooth running of the daily business operations.

Successful applicant should possess:

• B.Sc. in Business Administration and Management 
• Training in Supervisory Management 
• Excellent time management, organizing and communication skills 

Kindly submit application letters along with resumes to escl.applications@gmail.com

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Administrative Officer (Kingston, JM)

Busy specialist medical practice located in Kingston 6 area, equipped with state of the art practice management systems, tools and procedures, seeks full-time Administrative Officer. The incumbent will provide support to management in back office operations, general team support and reception relief.

Duties

• Monitor payables and receivables, post invoices and receipts
• Maintain compliance with IT/data policies
• Maintain paper and electronic file management systems 
• Maintain inventory, logs,  update company documents 
• Create documents, templates and forms
• Update office website and social media platforms 
• Monitor email and administrative communications, action as directed 
• Manage calendar/appointments
• Support practitioners using electronic medical records and files
• Reception relief as needed

Technical/Functional Competencies:

• Diploma/degree in Office or Business Administration or CPS/CAP certification 
• Knowledge of QuickBooks or other accounting software 
• Proficiency in the use of Microsoft Office Suite applications 
• Strong computing skills 
• Good oral and written communication skills

Attributes:

Must display:

• Strong work ethic, accuracy and attention to detail 
• Analytical and problem solving skills 
• Organizational and time management skills 
• Confidentiality 
• Ability to work on own initiative 
• Good interpersonal and listening skills 
• Ability to work in a team setting and adhere to office policies and procedures 

Email applications to medicalpracticeapplications@outlook.com by Friday, August 30, 2019.

Looking for a housekeeping, babysitting or nursing job or a gardener, handyman job? Go here and subscribe: https://876domesticworkerscaregivers.blogspot.com