Inventory/Logistics Manager (Kingston, Jamaica) - The Office of Disaster Preparedness and Emergency Management (ODPEM)

 The Office of Disaster Preparedness and Emergency Management (ODPEM)

Presently, Jamaica is without an emergency telecommunication infrastructure and platform that can facilitate communication among government agencies and first responders during an emergency in a timely manner.

The existing inventory of Emergency Telecommunications and Early Warning Systems (EWS) in Jamaica is limited and unsuitable for major and wide area impact for the use by first responders in critical moments. The current radio network is not utilized due to lack of communications capacity and coverage, and it depends on unreliable methods such as emails, mobile phones, etc. to conduct communications. Due to these reasons, when an emergency occurs, there are problems with delays in the communication which affects the implementation of counter measures.

The Government of Jamaica has received a grant from the Government of Japan International Cooperation Agency (JICA) to carry out a telecommunications project for the Improvement of Emergency Communication System in Jamaica (PIECSJ), to be executed by the Office of Disaster Preparedness and Emergency Management (ODPEM).

We are therefore seeking to fill the following position on contract to become a part of the project team. A contract package, within the guideline of the Government of Jamaica pay scale, will be offered to the successful candidates.

Inventory/Logistics Manager

Reporting to the Project Manager, the Inventory/Logistics Manager will be responsible for the overall supply chain management of the project, and organize and monitor the procurement, storage and distribution of equipment, spare-parts and goods under the project. The Inventory/Logistics Manager will manage the order cycle so as to enhance the efficiency of the project implementation.

Main Responsibilities

• Develop logistic schedules and budget in collaboration with the project Manager.
• Strategically plan and manage logistics, warehouse, transportation and customer services.
• Keep track of quality, stock levels, delivery times, transport costs and efficiency.
• Arrange warehouse, catalogue goods, plan routes and process shipments.
• Resolve any arising problems or complaints.
• Supervise, coach and train warehouse workforce.
• Meet cost, implementation timelines, accuracy of specifications.
• Collaborate with partners, JICA representatives and staff of the ODPEM.
• Comply with laws, regulations of the GOJ and JICA
• Manage and secure project warehouse inventory and keep records of the inventory in Kingston and St. James.
• Identify and manage project storage facilities, sites and yards where equipment will be housed.
• Ensure the prompt unloading and customs clearance at all ports of disembarkation in Jamaica.
• Ensure the requisite exemption of custom duties, internal taxes, and other fiscal levies for the purchase of the goods and/or services under the Grant.
• Select carriers for internal transportation and negotiate rates and contracts with carriers from the warehouse to the project equipment,
• shipping carriers, routes and rates and any changes to them.

Functional Competencies

• Record of successful procurement and inventory/logistics management.
• Demonstrable ability to lead and manage staff
• Proficient in standard logistics software
• Experience working on international projects or with international stakeholders
• Working knowledge of relevant computer applications.
• Knowledge of ACPAC Software.

Core Competencies

• Excellent time management skills.
• Ability to communicate effectively both orally and in writing.
• Excellent interpersonal skills, Human Relations and Networking Skills.
• Good analytical and problem solving skills.
• Knowledge of the procurement procedures and the Financial Administration and Audit Act.
• The ability to work independently and handle multiple projects.

Qualifications and Experience

• BSc. in Business Administration, Logistics or Supply Chain Management.
• Proven working experience five (5) years' as an Inventory/Logistics Manager.

Please apply in writing along with a detailed resume no later than April 27, 2022.

Director of Human Resource Management

Office of Disaster Preparedness and Emergency Management

2 - 4 Haining Road, Kingston 5.

We thank all applicants, however only shortlisted candidates will be contacted.