Administrative Assistant (Kingston, Jamaica) - Jamaica Public Service (JPS)

This position is responsible for the secretarial and general office work; coordinating, tracking, and monitoring of projects and budget expenditure on a timely basis, to ensure smooth operation of the Division.

POSITION SUMMARY:

This position is responsible for the secretarial and general office work; assisting the Manager/Department Head and other executives in the Division with administrative duties; as well as coordinating, tracking, and monitoring of projects and budget expenditure on a timely basis, to ensure smooth operation of the Division.

ELEMENTS OF MAJOR DUTIES

• Assists in the preparation and review of the Manager’s and Cost Center Manager’s budget and highlight variances.
• Coordinates travel arrangements and schedules appointments for Executive Personnel.
• Assists the General Office with Oracle functions and payroll data to Unix System.
• Organizes Department/Divisional and Monthly meetings.
• Files and retrieves project records and other correspondence.
• Assists the Manager in project management, ensuring that objectives are met within the time specified.
• Initiates research and obtain information, which will increase productivity and achieve the goals of the Division.
• Learns and applies new skills and knowledge for job enrichment and training.

EDUCATION/SPECIALIZED TECHNIQUES

• Tertiary diploma in Business Administration or CPS.
• Excellent human relations, time management, communication and report writing skills.
• Sound administrative and organizational skills.

EXPERIENCE/LEARNED DISCIPLINE

• A minimum of three (3) years in a similar position.
• Competence in Microsoft Office Software (Excel and word).
• Knowledge of HR systems, Oracle Financials and Banner CIS.
• Project Management experience would be an asset

 Please apply by sending detailed resumes to careers@jpsco.com.

Only shortlisted candidates will be contacted