Administrative Assistant (Kingston, Jamaica) - China Harbour Engineering Company (CHEC)

 

Description:

Procurement Management, Office Asset Management, Agenda and Minutes Management, Reimbursements, General Administrative Tasks

Procurement Management:

• Purchase office supplies, stationery, gifts, and other necessary items as per organizational requirements.
• Maintain inventory levels and ensure timely replenishment of supplies.
• Source vendors, negotiate prices, and establish favorable terms of procurement.

Office Asset Management:

• Oversee the maintenance and functionality of office equipment such as printers, computers, and other hardware.
• Coordinate repairs and upgrades as needed to ensure seamless operations.
• Assist staff in connecting to office printers and other hardware devices, providing technical support as needed.

Reimbursement Processing:

• Manage employee reimbursement requests, ensuring adherence to company policies and procedures.
• Process reimbursement claims accurately and in a timely manner.
• Address any residential issues with the landlord.

Agenda and Minutes Management:

• Prepare and distribute meeting agendas.
• Record and transcribe meeting minutes accurately and distribute them following the meetings.

Shipping Coordination:

• Handle shipping arrangements for documents and goods, ensuring timely and cost-effective delivery.
• Coordinate with shipping carriers and track shipments to ensure on-time delivery.

Business Card Management:

• Facilitate the design and procurement of business cards for employees as needed.
• Maintain records of business card orders and distribution.

Public Relations Support:

• Assist with public relations activities such as event coordination, communication with stakeholders, and preparation of PR materials.
• Maintain positive relationships with external partners and vendors.

General Administrative Tasks:

• Provide general administrative support including answering phones, scheduling appointments, filing documents, and managing correspondence.
• Assist with other administrative tasks as assigned by management.

Email: Yangfu@chec.Bj.Cn / jamaica@chec.bj.cn