Description:
Procurement Management, Office Asset Management, Agenda and Minutes Management, Reimbursements, General Administrative Tasks
Procurement Management:
- Purchase office supplies, stationery, gifts, and other necessary items as per organizational requirements.
- Maintain inventory levels and ensure timely replenishment of supplies.
- Source vendors, negotiate prices, and establish favorable terms of procurement.
- Oversee the maintenance and functionality of office equipment such as printers, computers, and other hardware.
- Coordinate repairs and upgrades as needed to ensure seamless operations.
- Assist staff in connecting to office printers and other hardware devices, providing technical support as needed.
- Manage employee reimbursement requests, ensuring adherence to company policies and procedures.
- Process reimbursement claims accurately and in a timely manner.
- Address any residential issues with the landlord.
- Prepare and distribute meeting agendas.
- Record and transcribe meeting minutes accurately and distribute them following the meetings.
Shipping Coordination:
- Handle shipping arrangements for documents and goods, ensuring timely and cost-effective delivery.
- Coordinate with shipping carriers and track shipments to ensure on-time delivery.
- Facilitate the design and procurement of business cards for employees as needed.
- Maintain records of business card orders and distribution.
- Assist with public relations activities such as event coordination, communication with stakeholders, and preparation of PR materials.
- Maintain positive relationships with external partners and vendors.
- Provide general administrative support including answering phones, scheduling appointments, filing documents, and managing correspondence.
- Assist with other administrative tasks as assigned by management.
Email: Yangfu@chec.Bj.Cn / jamaica@chec.bj.cn