Administrative Assistant (Kingston, Jamaica) - Concentrix Jamaica

DESCRIPTION

NOW HIRING!!!! 

An experienced Administrative Assistant to join a world class organization!

The Administrative Assistant is focused in providing personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to the executive’s working life and communication.

Key Accountabilities:

• Act as the point of contact between the General Manager and internal/external clients
• Undertake the tasks of receiving calls, take messages and routing correspondence
• Handle requests and queries appropriately
• Maintain diary, arrange meetings and appointments and provide reminders
• Make travel arrangements
• Take dictation and minutes and accurately enter data
• Create, perform and logistics of presentations, visits and briefs
• Develop and carry out an efficient documentation and filing system
• Develop, implement and improve office policies and procedures

Ensure the following tasks are planned, managed and executed:

• Administration:
• Meeting minutes
• Organizations meetings
• Organize the town hall and work in logistics
• Check cafeteria billing
• Check transportation billing
• Update Org chart
• Coordination of engagement activities for employees
• Payroll on time and accurate
• Supplies report per month, on time and accurate
• Capacity Plan report, send it on time and accurate
• Weekly visitors report
• Visitors
• Organize hotel for visitors
• Organize transportations
• Organize the reception of visits
• Enter in the calendar the information of the visits
• Maintain the logistics and needs of the visits during the stay
• Maintain the logistics and needs of the visits during the stay
• Calibration

• Edit file formats
• Audits
• Dashboard
• Deadlines

Requirements:

• Bachelor's degree in business administration or another related field.
• At least 3 years’ experience in a similar position.
• Excellent computer skills in a Microsoft Windows environment.
• Knowledge of the techniques and methodologies specific to the technical or professional field in which they perform.
• Advanced English level.

Key Skills

• Impact and Influence
• Detail Orientation
• Communication skills
• Coordinating skills
• Serviced- minded

Send applications to: jm.talent@concentrix.com



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