Administrative Assistant (Office of Utilities Regulation - OUR) - Kingston, Jamaica

 The Office of the Utilities Regulation (OUR) invites applications from suitably qualified individuals to fill the following position within the Consumer & Public Affairs Department (CPA):

Administrative Assistant

The successful candidate will provide administrative support to the Consumer and Public Affairs (CPA) Department and report directly to the Director, CPA.

Core Functions:

• Prepares Minutes of meetings, notices, agenda, attendance records, and action items
• Maintains records and information management system for the CPA Department. This includes efficiently and effectively maintaining CPA-related records
• Prepares purchase/procurement-related documentation for processing by the Finance Department
• Maintains databases, electronic systems, and intranet content
• Plans and coordinates meetings
• Compiles and maintains records, files and reports and the handling of all internal and external correspondence for the CPA Department
• Arranges for the preparation and dispatch of correspondence
• Assists with the preparation/compilation of reports, consultative documents, etc
• Assists the OUR to maintain its Quality Management System certification through continual improvement of systems and processes

Required Qualifications, Experience and Critical Competencies:

• First degree in Business Administration, Management Studies or related field or related discipline from a recognized tertiary institution

Or

• Associate degree or diploma in Business Administration, Management Studies or related discipline from a recognised tertiary institution
• At least three (3) years experience in a similar position or in customer service
• Computer literate with proficiency in using Microsoft Office Suite applications and open to learning and using new technologies
• Excellent oral and written communication skills and the ability to relate well at the team and organizational levels
• Excellent event management and organizational skills
• Excellent time management and multitasking skills
• Must be detail oriented

Applications should be submitted no later than May 25, 2023 to:

Director, Human Resource & Administration

Office of Utilities Regulation

3rd Floor, PCJ Resource Centre

36 Trafalgar Road, 

Kingston 10, Jamaica

Please submit applications via email: employment@our.org.jm

or Careers page on the OUR's website: www.our.org.jm 

NO HARD COPIES SHOULD BE SUBMITTED TO OUR'S OFFICE.

Please note that only shortlisted applicants will be contacted.