Filing Clerk (Kingston)

 JOB SUMMARY:

To provide the necessary support services to the Credit & Customer Service functions through timely processing of vouchers and resolution of queries in order to ensure the efficiency and effectiveness of the department.

 KEY DUTIES AND RESPONSIBILITIES:

• Manage document structuring to ensure easy finding and retrieval when required.
• Add new material to file records, and create new records as necessary.
• Scan incoming materials in order to determine how and where they should be classified or filed.
• Perform periodic inspections of materials or files in order to ensure correct placement, legibility, and proper condition.
• Accurately process vouchers & modify the required System.
• Scan and upload documents, invoices, credit notes, vouchers and customer files as required.
• To accurately sort all statements and credit notes by assigned Salesman and distribute accordingly with the exception of statements with credit balances.
• To account for all invoices and credit notes by accurately checking and systematically filing all transmittal slips.

 REQUIRED SKILLS, BEHAVIOURS AND COMPETENCIES:

• Excellent time management, customer service and communication skills.
• Must be meticulous, and detail oriented, with keen attention to accuracy
• Enjoy working in a fast paced environment, function independently and handle a variety of responsibilities under pressure.
• Have a high level of analytical and problem solving skills.
• Excellent reconciliation skills.

 QUALIFICATION & EXPERIENCE:

• Five (5) CXC General Subjects including Mathematics or Accounts and English Language.
• Minimum three (3) years working experience in a similar capacity.  

Interested applicants are invited to send their applications and resumes no later than Friday, October 9, 2020. 

Please note that only those candidates who meet the required criteria will be contacted.

APPLY ONLINE