Property Manager, Administrative Assistant (Ocho Rios, St. Ann) - Drax Hall Country Club

Drax Hall Country Club invites applications from suitably qualified individuals for two (2) positions:

Property Manager 

The successful candidate will be responsible for providing management services to Drax Hall Country Club, a gated community in the parish of St. Ann, to ensure effective operations of the management office.

Main areas of responsibility include:

• Reporting and accounts management
• Collection of maintenance payments
• Repairs and maintenance of common areas and landscaping
• Managing and correcting breaches
• Supervising and managing staff
• Performance of the service schedule as set out in our Property Owners Management Agreement

Knowledge and Skills Requirements:

• Previous experience as Property Manager
• Excellent knowledge of applicable local laws and regulations of strata/gate communities
• Excellent knowledge of accounting and accounts, budget planning and financial reporting
• Exceptional leadership skills
• Proficiency in the use of QuickBooks
• Excellent interpersonal, written and oral communication skills ability to communicate with all levels and segments of the community

Administrative Assistant/Accounting Clerk

The successful candidate will be responsible for providing property management services to Drax Hall Country Club, a gated community in the parish of St. Ann, to ensure effective administrative and clerical accounting support to the management office.

Main responsibilities include:

• Ensure timely preparation and dissemination of maintenance notices, reminders and general notices to homeowners
• Prepare and edit correspondences, including reports, newsletters, presentations and spreadsheets
• Provide support for the preparation of monthly, quarterly and annual financial reports
• Receive, document and send receipt of maintenance payments from homeowners
• Maintain and effective records management system
• Provide support to the Property Manager with regards to administrative/HR support, payroll, accounting and purchasing of office supplies 
• Arrange for the dispatch of correspondence/documents from the office
• Receive, acknowledge and respond to queries, complaints and requests for information (orally or in writing) or direct as appropriate
• Maintain accountability and control of office inventory. 

Required Competencies:

• Proven ability to handle and prioritize multiple tasks and demonstrate attention to detail
• Knowledge of current office procedures
• Proficiency in the use of MS Office software application - MS Word, Excel, PowerPoint
• Ability to work with minimal supervision
• Ability to maintain composure in stressful situations
• At least two (2) years experience in similar positions
• Experience in using QuickBooks is an asset

Suitably qualified applicants should submit their written applications and résumés, via electronic mail to dhcc.board@gmail.com to be received no later than Monday, May 10, 2021.

We appreciate all applications received but only shortlisted applicants will be contacted.