Applications are invited from suitably qualified individuals for the position of:
Administrative Assistant (Level 4) - Corporate & Portland offices.
Minimum Requirement:
Qualifications and Experience:
- A minimum of four (4) CXC-CSEC subjects or equivalent including English Language
- Certificate or diploma in Secretarial Studies from a recognized tertiary institution
- Certified Administrative Professional (CAP) designation or undergraduate degree in a Social Science discipline
- Minimum of three (3) years related work experience
- Office Management and organizing skills
- Proficiency in Microsoft Word and Excel applications
- Minute taking and report writing
- Basic knowledge of information technology
- Very good communication and human relations skills
- Creativity, innovation and problem solving
Reporting relationship: Reports to Director/Manager
Principal Duties/Responsibilities:
- Report to the Manager on all matters relating to secretarial and administrative requirements of the Directorate/Department or Parish
- Establish and maintain filing and records management system for the office in keeping with the Agency's Records Management Policy
- Plan and arrange for internal and external meetings
- Prepare travel arrangement and travel itinerary
- Record minutes of meetings and prepare reports from meetings or from documents
- Monitor items delegated and follow up for response
- Provide reminders and advice on priorities and matters requiring urgent attention
- Prioritize documents, letters, calls, or visitors needing attention/response
Salary: $2,478,125 per annum.
Applications should be submitted no later than Tuesday, January 16, 2024, and addressed to:
Human Resource Manager,
National Works Agency,
140 Maxfield Avenue, Kingston 10 or applications can be sent via email to: recruitment@nwa.gov.jm
The Agency thanks all applicants. Only individuals shortlisted will be contacted.
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