Public Procurement Administrator Needed (Kingston, Jamaica) - Early Childhood Commission

The Early Childhood Commission (ECC), an agency of the Ministry of Education and Youth with responsibility to regulate the operation of Early Childhood Institutions, is seeking to identify highly motivated and dynamic individuals to fill the following vacant post: 

Public Procurement Administrator (GMG/AM 2)

Job Purpose

Under the general supervision of the Director 2, Public Procurement, the Public Procurement Administrator is responsible for providing the necessary support by offering complete secretarial/administrative support. This includes first point of contact, time management, correspondence disposition and resolution.

Key Responsibilities

• Maintains records in accordance with the FAA Act, etc., by:
• Organizing and maintaining the filing system.
• Maintaining a correspondence logging system.
• Maintains proper Records Management for Procurement Activities.
• Ensures that all purchasing documents are organized.
• Records and generates accurate and timely Minutes for meetings.
• Ensures all necessary information for the processing of Purchase Requisition is in place e.g. prices, quotations, necessary signatures are affixed. If necessary, return to the originating Department of Purchase Requisition for authorized signature or other information required.
• Ensures that all Purchase Requisitions and Purchase orders are logged to the Corporate Department for the Executive Director's signature.
• Ensures that all Purchase Requisitions are logged to the Accounts Department for Commitment before Purchase Orders are generated.
• Assists to expedite movement of Purchase Orders from the Commission to the correct Department or directly to suppliers.
• Communicates with all levels of staff regarding the movement of Requisitions and Purchase Orders.
• Generates tax Withholding Certificates (GCT and 3% Withholding Tax) on the Tax Administration Jamaica website.
• Reviews documents for payment and ensures all appropriate documents are attached before logging to the Accounts Department when the goods are supplied or the services are provided.
• Attends to the suppliers when they come to deliver orders, assist the driver with collected orders for pick-up and make inquiries where orders and orders that are not collected are dispatched.
• Assist with the evaluation of quotations.
• Assist with preparing Request for Quotations
• Monitors re-order levels in collaboration with the Office Administrator and inform the Director.
• Liaises with Payable Clerk to ensure timely processing of invoices.

Minimum Required Qualification and Experience

• At least five (5) CXCs including Mathematics, English Language and Principles of Business or Diploma in Business Administration, Management Studies, Accounting or any other related field.
• One (1) year working experience in the related field.

Remuneration: Salary Scale $1077,171.00 - $1,280,410.00 per annum and any other allowances attached to the post.

Written application along with detailed Curriculum Vitae should be submitted no later than Friday, July 29, 2022 to:

Manager, Human Resources and Administration

Early Childhood Commission

Shops 45-49 Kingston Mall

8-10 Ocean Boulevard, Kingston

Email: application@ecc.gov.jm

We thank all applicants; however, only persons who are shortlisted will be contacted.