Administrative Assistants (Kingston & Manchester, Jamaica) - Child Protection & Family Services Agency

The Child Protection & Family Services Agency (CPFSA) - formerly Child Development Agency - an executive agency under the portfolio of the Ministry of Education and Youth, invites suitable and qualified persons to fill the following position:

Administrative Assistants (Level 6), Regional Office, Manchester

Administrative Assistants (Level 6), Corporate Office

Job Responsibilities:

Under the general direction of the Director, Alternate Care and Regional Director, the incumbent will provide high-level administration support through the following:

• Provide administrative/secretarial support for the department/division such as answering telephones, assisting visitors, and resolving or referring a range of administrative problems and inquiries
• Schedule and coordinate meetings, events, interviews, appointments for the Director, which may include coordinating travel and lodging arrangements
• Prepare or assist with the preparation of scheduled and/or ad hoc monthly statistical and narrative reports; performs general information gathering and analysis and/or forecasting as directed
• Sort, screen, review and distribute incoming and outgoing mail; compose, prepare, or ensure timely responses to a variety of routine written inquiries
• Arrange and participate in meetings, conferences, and regional activities as required
• Perform other related duties, as assigned by the Regional Director

Key Knowledge and Competencies:

• Excellent administrative and computer skills
• Ability to gather data, compile information and prepare reports
• Ability to analyze and solve problems
• Excellent oral and written communication skills required
• Ability to handle multiple tasks and deadlines
• Good interpersonal skills and a great team player

Qualifications & Experience:

• Associate degree in Business Management or Office Administration or
• Certified Professional Secretary Designation
• A minimum typing speed of 55 wpm to 60 wpm
• A minimum of three (3) years of secretarial/clerical experience or,
• Any equivalent combination of education and experience

All applications should be submitted no later than Friday, December 22, 2022, by email to recruitment@childprotection.gov.jm or to the:

Director,

Human Resources Management and Administration,

Child Protection & Family Services Agency,

48 Duke Street,

Kingston.

Please note that responses will be sent only to shortlisted applicants.