Public Procurement Administrator Needed (Kingston, Jamaica)

The Jamaica Bauxite Institute seeks to engage a qualified and experienced individual for the following position:

Public Procurement Administrator Level 4

Summary of Duties:

Under supervision of the Procurement Officer, the Public Procurement Administrator will do the following:

Coordinate reports on behalf of the Public Procurement Officer.
Maintain records in accordance with the FAA Act, Regulations and Instructions.
Disseminate in a timely manner, all incoming and outgoing correspondences.
Coordinate meetings.
Have responsibility for organizing all purchasing documents.
Ensure that all purchase requisitions are correctly directed before purchase orders are prepared.
Ensure all necessary information for the processing of purchase requisitions available.
Assist with compiling data to prepare purchase orders.
Communicate with all levels of staff regarding the movement of requisitions and purchase orders.
Maintain proper records management for purchase requisitions, purchase orders and C.O.D. letters.
Follow up on C.O.D., ascertain preparation of cheques and return the appropriate documentation to the accounts department when goods are supplied or the services are provided.
Assist in taking calls from suppliers, shipping agents etc.,

Minimum Qualifications and Requirements:

Diploma in Business Administration/Management Studies/Accounting or any other related field.

Interested applicants must possess a minimum of one (1) year's working experience in a comparable field for consideration.

Training in Procurement will be an asset.

Please reply no later than December 2, 2022 to:

The Human Resource Manager

Jamaica Bauxite Institute

Hope Gardens Complex,

P.O. Box 355, Kingston 6.

Email: hrd@jbi.org.jm

We thank all applicants for their expression of interest. However, only shortlisted applicants will be contacted.

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