Legal Secretary (Kingston, Jamaica) - Administrator-General's Department

 Applications are invited from suitably qualified candidates to fill the following position: 

Legal Secretary - Grade 4

Salary range: $1,119,548 - $2,024,496 per annum plus any allowances attached to the post.

Job Purpose:

To provide secretarial and administrative support to the Senior Legal Executive and the Legal Services Section.

Technical/Professional Responsibilities:

• Creates Instruments of Administration, Instruments of Distribution and Letters of Administration for filing to the Administrator-General or Court
• Updates databases in the Section regarding the progress of applications for instruments of Administration, Instruments of Division, Letters of Administration and rent arrears matters
• Types and prepares legal documents, correspondence, reports and minutes for the Senior Legal Executive and Attorneys within the stipulated timeframes
• Prepares agendas for meetings and circulates within stipulated timeframe
• Maintains diary of court matters for the Senior Legal Executive and Attorneys
• Retrieves and passes all files for court to Senior Legal Executive and Attorneys at least one (1) week before the scheduled court date
• Ensures that the legal responsibilities of rent arrears portfolio are managed and timeframes adhered to
• Organises client meetings and conferences and prepares relevant documents
• Screens and routes telephone calls to Senior Legal Executive and Attorneys at least one (1) week before scheduled court date
• Responds to requests made by the Courts, the Registrar of Titles, and Stamp Office as directed
• Responds to routine enquiries and correspondence in accordance with guidelines given
• Interfaces with private Attorneys-at-law and members of the public seeking audience with the Senior Legal Executive  and Attorneys; deals with matters within given authority 
• Establishes and maintains an efficient filing and record keeping system for the Section
• Records the movement of files between Sections and on return to the Registry
• Assists in the preparation and collation of standard monthly and quarterly reports

Qualifications & Experience:

• Paralegal diploma or related qualifications
• Secretarial certification
• Two (2) years work experience in an office environment

Applications accompanied by curriculum vitae should be submitted by Friday, January 20, 2023 to: 

The Human Resource and Administration Executive

Administrator-General's Department,

12 Ocean Boulevard, Kingston, Jamaica.

Applications may be submitted by email to: hradmin@agd.gov.jm