Legal Secretary (Kingston, Jamaica) - Administrator-General's Department

 Applications are invited from suitably qualified candidates to fill the following position: 

Legal Secretary - Grade 4

Salary range: $1,119,548 - $2,024,496 per annum plus any allowances attached to the post.

Job Purpose:

To provide secretarial and administrative support to the Senior Legal Executive and the Legal Services Section.

Technical/Professional Responsibilities:

• Creates Instruments of Administration, Instruments of Distribution and Letters of Administration for filing to the Administrator-General or Court
• Updates databases in the Section regarding the progress of applications for instruments of Administration, Instruments of Division, Letters of Administration and rent arrears matters
• Types and prepares legal documents, correspondence, reports and minutes for the Senior Legal Executive and Attorneys within the stipulated timeframes
• Prepares agendas for meetings and circulates within stipulated timeframe
• Maintains diary of court matters for the Senior Legal Executive and Attorneys
• Retrieves and passes all files for court to Senior Legal Executive and Attorneys at least one (1) week before the scheduled court date
• Ensures that the legal responsibilities of rent arrears portfolio are managed and timeframes adhered to
• Organises client meetings and conferences and prepares relevant documents
• Screens and routes telephone calls to Senior Legal Executive and Attorneys at least one (1) week before scheduled court date
• Responds to requests made by the Courts, the Registrar of Titles, and Stamp Office as directed
• Responds to routine enquiries and correspondence in accordance with guidelines given
• Interfaces with private Attorneys-at-law and members of the public seeking audience with the Senior Legal Executive  and Attorneys; deals with matters within given authority 
• Establishes and maintains an efficient filing and record keeping system for the Section
• Records the movement of files between Sections and on return to the Registry
• Assists in the preparation and collation of standard monthly and quarterly reports

Qualifications & Experience:

• Paralegal diploma or related qualifications
• Secretarial certification
• Two (2) years work experience in an office environment

Applications accompanied by curriculum vitae should be submitted by Friday, January 20, 2023 to: 

The Human Resource and Administration Executive

Administrator-General's Department,

12 Ocean Boulevard, Kingston, Jamaica.

Applications may be submitted by email to: hradmin@agd.gov.jm

Manager Needed (Kingston, Jamaica) - Administrator General's Department

 Administrator General's Department

Securing your Legacy

Applications are invited from suitable and qualified candidates to fill the following position:

Manager, Systems Development Grade 6

Salary Range: $2,418,407.00 to $3,783,035.00 per annum plus any allowances attached to the post.

Job Purpose

The incumbent is responsible for the development, testing and maintenance of software systems and applications and ensures that they are analysed to meet user and process needs. Designs all or part of an information system and oversee program design and acquisition activities to ensure they meet the Department's process objectives.

Technical/Professional Responsibilities

• Identifies and evaluates the impact of proposed or requested major changes to existing application systems and makes recommendation for appropriate action; ensures adequate analyses of application issues, proposed solutions and development of methodologies and procedures are undertaken.
• Designs/Reviews software applications in response to Department's/users' needs; installs and debugs new and/or upgraded software, ensuring compliance with licenses, design and programs. Reviews and examines existing software in order to ensure any modifications made meets user requirements.
• Design the release package, during the service design stage of service life cycle, in conjunction with personnel from other teams and functions.
• Establishes the final release configuration, including knowledge, information, hardware, software and infrastructure.
• Build the release.
• Tests the release prior to independent testing.
• Establishes and reports outstanding known errors and workarounds.
• Designs and develops methods and procedures for collecting, organizing, interpreting, and classifying data for input and/or retrieval, coordinates data conversion activities whether from manual source documents or migration of data electronically stored.
• Performs selective quality assurance checks on data residing in the system; carries out maintenance and design procedures for preserving data integrity. 
• Performs database administration and backups as per schedule and monitor database security.
• Responds to and addresses user problems escalated from the help desk; troubleshoots user and system problems and effect the necessary corrective actions, liaises with external service providers and systems owners where necessary to ensure timely resolution of issues.

Qualifications and Experience

• An undergraduate degree in Computer Science or Software Engineering
• Experience in Software Development.
• Certificate in Project Management would be an asset.
• At least five (5) years' related work experience including three (3) years at a supervisory or managerial level.

Applications accompanied by curriculum vitae should be submitted by Friday, May 27, 2022 to the Human Resource and Administration Executive, Administrator-General's Department, 12 Ocean Boulevard, Kingston, Jamaica. Application may be submitted by email to hradmin@agd.gov.jm.

We thank all applicants, however, only short-listed candidates will be contacted for interviews.

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