Legal Secretary (Kingston, Jamaica) - Administrator-General's Department

 Applications are invited from suitably qualified candidates to fill the following position: 

Legal Secretary - Grade 4

Salary range: $1,119,548 - $2,024,496 per annum plus any allowances attached to the post.

Job Purpose:

To provide secretarial and administrative support to the Senior Legal Executive and the Legal Services Section.

Technical/Professional Responsibilities:

• Creates Instruments of Administration, Instruments of Distribution and Letters of Administration for filing to the Administrator-General or Court
• Updates databases in the Section regarding the progress of applications for instruments of Administration, Instruments of Division, Letters of Administration and rent arrears matters
• Types and prepares legal documents, correspondence, reports and minutes for the Senior Legal Executive and Attorneys within the stipulated timeframes
• Prepares agendas for meetings and circulates within stipulated timeframe
• Maintains diary of court matters for the Senior Legal Executive and Attorneys
• Retrieves and passes all files for court to Senior Legal Executive and Attorneys at least one (1) week before the scheduled court date
• Ensures that the legal responsibilities of rent arrears portfolio are managed and timeframes adhered to
• Organises client meetings and conferences and prepares relevant documents
• Screens and routes telephone calls to Senior Legal Executive and Attorneys at least one (1) week before scheduled court date
• Responds to requests made by the Courts, the Registrar of Titles, and Stamp Office as directed
• Responds to routine enquiries and correspondence in accordance with guidelines given
• Interfaces with private Attorneys-at-law and members of the public seeking audience with the Senior Legal Executive  and Attorneys; deals with matters within given authority 
• Establishes and maintains an efficient filing and record keeping system for the Section
• Records the movement of files between Sections and on return to the Registry
• Assists in the preparation and collation of standard monthly and quarterly reports

Qualifications & Experience:

• Paralegal diploma or related qualifications
• Secretarial certification
• Two (2) years work experience in an office environment

Applications accompanied by curriculum vitae should be submitted by Friday, January 20, 2023 to: 

The Human Resource and Administration Executive

Administrator-General's Department,

12 Ocean Boulevard, Kingston, Jamaica.

Applications may be submitted by email to: hradmin@agd.gov.jm

Legal Secretary (Kingston, Jamaica)

 Applications are invited from suitably qualified candidates to fill the post of LEGAL SECRETARY with a Kingston based law firm. 

Required Knowledge, Skills and Competencies:

• Good writing and oral communication skills
• Ability to prepare legal documents, Agreements, Court Briefs, as appropriate/directed under the guidance of the Attorneys in the firm
• Ability to manage the calendar of appointments and Court scheduling on behalf of the Attorneys in the firm
• Proficiency in Microsoft Office Suite and other software/applications appropriate to assigned responsibilities
• Working knowledge of Conveyancing, Estates and Civil Procedure; legal documents preparation

Minimum Required Qualifications and Experience:

• Minimum of four (4) CXC passes including English and Electronic Document Preparation & Management
• Minimum of three (3) years related work experience

Or

• Diploma in Paralegal training 
• Minimum of three (3) years related work experience

Please send your resume and letter of application to: bsm@cwjamaica.com 

Deadline: November 16, 2022.

Legal Secretary Needed (Kingston, Jamaica) - (Facey Law) L. Howard Facey and Co.

 

L. Howard Facey and Co. (Facey Law)

Excellence of Integrity

We're looking for a Legal Secretary to join our team.

Requirements:

• A minimum of three (3) years' of work experience in a law firm;
• Knowledge of Probate, Conveyancing and Commercial Law transactions;
• Knowledge of accounts and Law firm operations;
• A strong work ethic and ability to work on your own initiative;
• Good inter-personal skills;
• Good oral and written communication skills; and, 
• Good computer skills.
  

Kindly submit resumes in confidence by July 20, 2022 to faceylaw@gmail.com.

Legal Secretary Needed (Kingston, Jamaica) - Broadcasting Commission

 The Broadcasting Commission seeks to hire a suitably qualified person to fill the position of:

Legal Secretary (Contract)

Salary Range: $1,717,148.00 - $2,060,578.00 per annum

Job Purpose:

To provide administrative support to the Legal Counsel/Corporate Secretary.

Key Responsibilities:

• Prepare contracts, and other documents for review by the Legal Counsel/Corporate Secretary.
• Draft letters, reports, briefs and memoranda as directed by the Legal Counsel/Corporate Secretary.
• Assist in the preparation of Board and Committee documents.
• Assist in research of statutes, legal articles and other documents.
• Prepare minutes and reports for review by Legal Counsel/Corporate Secretary within the deadline.
• Draft documents in relation to regulatory matters.
• Schedule an/or organize internal and external meetings.
• Maintain accurate records, filing systems and computer files.
• Perform other administrative duties as may arise from time to time.

Key Skills and Competencies:

• High level competence in legal research and contract preparation.
• Strong communication skills (oral and written)
• Well-versed in meeting management and preparation of minutes.
• Excellent research skills.
• Exceptional interpersonal skills.
• Ability to multitask and manage workload in a timely manner.
• High level of integrity, confidentiality and professionalism.
• Outstanding organizational skills.

Qualification and Experience:

• Certified Professional Secretary designation and/or Associate Degree in Business Administration
• A minimum of three (3) years' working experience in a secretarial/administrative position. Experience in a Government or Commercial Legal Department would be an asset.
• Training in legal proceedings and documentation of Paralegal Studies.

Resumes and application letters should be sent by email no later than Tuesday, June 28, 2022 to info@broadcom.org 

Addressed to the:

Director Human Resource Management and Administration,

Broadcasting Commission,

9 Central Avenue, Kingston 10.

We wish to thank all applicants for their interest; however, only shortlisted candidates will be contacted for interviews.

Senior Legal Secretary Needed (Kingston, Jamaica) - Council of Legal Education

 Council of Legal Education

Norman Manley Law School

Senior Legal Secretary

Salary Scales: J$1,093,728.00 - J$1,383,453.00

The Council of Legal Education-Norman Manley Law School, invites applications for the post of Senior Legal Secretary. The job holder is expected to perform secretarial/administrative, paralegal, and other duties, in order to contribute to the day-to-day operations, efficiency and productivity of the Legal Aid Clinic.

At minimum, the incumbent should have the following academic qualifications:

• Diploma in Business Studies or equivalent from a recognized tertiary institution.
• Five (5) CXC subjects, which must include English and Mathematics. English should be at Level 1 or 2.
• Five (5) years' secretarial experience within a legal environment.
• Paralegal training and/or experience in a Law Office or Legal Department.

Attached is the Job Specification and Description, which outlines the requisite knowledge, skills, attitudes, competencies, and duties.

Kindly submit a signed cover letter, an updated resume, and three (3) signed character reference letters to jobs@nmlscle.com by Friday, July 1, 2022.

The successful applicant will be expected to assume duties by Tuesday, August 1, 2022.

The Norman Manley Law School recognizes the time and effort it takes to apply for a position and thanks all applicants. However, only shortlisted applicants will be contacted.

Clerk/Bearer and Para-Legal/Legal Secretary (Kingston, Jamaica)

 

Law Office in Kingston needs: 

Para-Legal/Legal Secretary

The Ideal Candidate will have:

• Diploma in Para-Legal Studies or Degree in Legal Studies.
• At least five (5) years' experience in: Litigation, Probate/Administration; and Conveyancing.

The successful candidate will be:

• Extremely Organized
• Well Groomed 
• Possess excellent oral/written communication skills.
• Excellent computer skills and be well versed in Microsoft Office.
• Knowledge of a legal database is definitely an asset.

Clerk/Bearer

The ideal Candidate must have

• Four CXCs including English
• At least three (3) years' experience working in a law office and 
• Have knowledge of the workings of: The Courts' Registries, The Stamp Office, National Land Agency, Companies and Tax Office.

Applicants should send a resume with a coloured passport size photo to: hrdeptkingstonlaw@gmail.com

Only shortlisted candidates will be contacted.

Legal Secretary (Kingston, Jamaica) - National Solid Waste Management Authority

 Vacancy within the National Solid Waste Management Authority

Legal Secretary

The National Solid Waste Management Authority (NSWMA) invites applications from suitably qualified persons to fill the position of a Legal Secretary.

The successful candidate will report to the Legal Officer. The principal goal is to support the division by performing a range of clerical duties including researching case information, scheduling meetings, liaising with all internal departments and Regions and filling legal documents.

Job Responsibilities

• Drafts, revises, and edits letters and other written documents, and collects and analyzes information;
• Maintains attorney calendar;
• Represents attorney by communicating on his/her behalf and obtaining information, following-up on delegated assignments, and knowing when to act and when to refer matters to attorney; 
• Develop and maintain filling and retrieval systems;
• Records and documents meeting discussions, maintains transcripts, documents,  and maintains evidence;
• Write case briefs and synopses of depositions, contracts and testimony;
• Produce and file various legal documents such as appeals, motions or petitions;
• Preserve an updated case record system.

Qualifications Required

Education/Experience:

• Proven experience as legal Secretary (three (3) years);
• Legal Secretary certification or diploma;
• Knowledge of the constitution, legal terminology, regulations and court system;
• Knowledge of MS Office and ability to work with legal technology.

Specifications

• Verbal and written communication skills;
• Outstanding time management and typing skills;
• Ability to multitask and being comfortable dealing with a diverse pool of people.
• Strong organizational skills and ability to manage multiple tasks;
• An aptitude to follow written and oral instructions;
• Effective Minute Taking skills;
• Efficient Records Management;
• Proactive.

Legal Secretary (Level 4), salary range $ 1,072,485.00 - $ 1,340,607.00 per annum and any allowance(s) attached to the post.

Applications with Resumes should be sent by May 14, 2022.

The Human Resource Department,

National Solid Waste Management Authority,

61 Half Way Tree Road, 

Kingston 10.

Email: applications@nswma.gov.jm

Only shortlisted candidates will be contacted.

 

Attorney-At-Law and Legal Secretary ( Kingston,Jamaica ) - Kingston Law Practice

Kingston law practice seeks:

Attorney-At-Law

The successful candidate should have: 

• At least one (1) year's experience in civil litigation, conveyancing and matrimonial matters.
• Up to date practicing certificate.
• Knowledge of Microsoft Office applications.
• Good leadership qualities.

Legal Secretary

The successful candidate should have:

• At least one year's experience in civil litigation, conveyancing and matrimonial matters
• Excellent written and verbal communication skills.
• Good office management skills.
• Good knowledge of Microsoft Office suite applications.

Send resumes to:

lawyerkingston@gmail.com

Legal Secretary (Westmoreland, Jamaica)

Attorney-at-law practicing in Westmoreland requires a Legal Secretary.


Minimum Requirements:

• Paralegal certificate or at least three (3) years experience as a legal secretary
• Proficient in computer literacy
• Excellent communication and interpersonal skills
• Ability to work on own initiative

Interested candidates may send their letter of application along with résumé by email to: karmic@cwjamaica.com no later than than July 14, 2020.