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Human Resource Clerk
2.0 DEPARTMENT: Human Resource
3.0. REPORTING TO: Human Resource Manager4.0. STAFF REPORTING: None
5.0. CO-ORDINATING: Internal
RELATIONSHIPS: All managers, All staff members
External
- Ministry of Labour & Social Security
6.1 The Human Resource Clerk will update the employee’s records.
6.2 The Human Resource Clerk will also assist in the payroll preparation for all cycles (Weekly, Fortnightly and Monthly).
6.3 He/she will assist with the recruitment, onboarding and training process for the different areas.
6.4 The Human Resource Clerk will also assist in processing documentation and prepare reports relating to personnel activities (staffing, training, grievances, performance evaluations, etc.).
7.0. RESPONSIBILITIES
Accountant
7.1.To assist with day to day operations of the HR functions and duties.
7.2 To provide clerical and administrative support to Human Resource executives.
7.3 To compile and update employee’s records (hard and soft copies).
7.4 To process documentation and prepare reports relation to personnel activities.
7.5 To assist with coordination of HR projects (meetings, training, surveys, etc.)
7.6 To assist in dealing with employee requests regarding human resource issues, rules and regulations.
7.7 To assist with payroll preparation by providing relevant data (absences bonus, incentives, leaves, etc.).
7.8 To generate KPI’s reports for the human resource area (Turn over, headcount, absenteeism, engagement, etc.).
7.9 To assist in handling complaints and grievances procedures.
7.10 To assist with recruitment process by sourcing candidates, schedule interviews.
7.11 To conduct initial orientation for newly hired employees.
7.12 To gather and disburse government labor statistics, new employment regulations and labor laws.
7.13 To educate employees about Company policies and HR practices.
7.14 To facilitate implementation of new employee training , development, recruiting and other related initiatives.
7.15 To design and manage employees’ surveys and exit interviews.
7.16 To present results of employee’s performance evaluations.
7.17 To analyze competitor’s practices and make recommendations to management.
7.18 Any other duties as assigned.
8.0.STANDARDS
Monthly
8.1 To generate monthly reports (headcount, leaves, absenteeism, turn over)
8.2 To administer payrolls.
Annually
8.4 Assist with performance evaluations for all staff.
6.3 He/she will assist with the recruitment, onboarding and training process for the different areas.
6.4 The Human Resource Clerk will also assist in processing documentation and prepare reports relating to personnel activities (staffing, training, grievances, performance evaluations, etc.).
7.0. RESPONSIBILITIES
Accountant
7.1.To assist with day to day operations of the HR functions and duties.
7.2 To provide clerical and administrative support to Human Resource executives.
7.3 To compile and update employee’s records (hard and soft copies).
7.4 To process documentation and prepare reports relation to personnel activities.
7.5 To assist with coordination of HR projects (meetings, training, surveys, etc.)
7.6 To assist in dealing with employee requests regarding human resource issues, rules and regulations.
7.7 To assist with payroll preparation by providing relevant data (absences bonus, incentives, leaves, etc.).
7.8 To generate KPI’s reports for the human resource area (Turn over, headcount, absenteeism, engagement, etc.).
7.9 To assist in handling complaints and grievances procedures.
7.10 To assist with recruitment process by sourcing candidates, schedule interviews.
7.11 To conduct initial orientation for newly hired employees.
7.12 To gather and disburse government labor statistics, new employment regulations and labor laws.
7.13 To educate employees about Company policies and HR practices.
7.14 To facilitate implementation of new employee training , development, recruiting and other related initiatives.
7.15 To design and manage employees’ surveys and exit interviews.
7.16 To present results of employee’s performance evaluations.
7.17 To analyze competitor’s practices and make recommendations to management.
7.18 Any other duties as assigned.
8.0.STANDARDS
Monthly
8.1 To generate monthly reports (headcount, leaves, absenteeism, turn over)
8.2 To administer payrolls.
Annually
8.4 Assist with performance evaluations for all staff.
9.0 AUTHORITY
9.1 To assist in determining work procedures, prepare work schedules and expedite workflow.
9.2 To assist in the planning and monitoring of day-to-day activities.
9.3 To ensure schedules and deadlines are adhered to.
9.4 To assist in the training and monitoring of staff in standard operating procedures and safe work practices.
9.1 To assist in determining work procedures, prepare work schedules and expedite workflow.
9.2 To assist in the planning and monitoring of day-to-day activities.
9.3 To ensure schedules and deadlines are adhered to.
9.4 To assist in the training and monitoring of staff in standard operating procedures and safe work practices.
10.0 JOB REQUIREMENTS
10.1 Educational Requirement:
10.1 Educational Requirement:
- B.Sc. Degree in Human Resource Management, Business Administration, Industrial psychology or related field
- Human Resource certification SHRM-CP (Society of Human Resource Management -Certified Professional)
- Job-related computer software applications
- At least 2-3 years’ experience in a related field
- Strong Analytical and problem-solving skills.
- Attention to detail.
- Ethical Behaviour
- Interpersonal skills
- Leadership skills
- Good time management-punctuality
- Should be thorough and precise in work practices.
- Be flexible and responsive to change- e.g. working hours
- Capacity to apply discretion and maintain a high level of confidentiality when handling sensitive information.
- Confidential
- Mature
- Meticulous
- Self-reliant
- Responsible
- Principled
- Thorough
- Team player
- Sociable
- Reliable
- Efficient
- Honest
- Positive Attitude
- Energetic
11.0 Hours of Work:
- Mondays through Fridays from 8.00 a.m. to 5.00 p.m., with additional hours to accomplish objectives.
- Indoor
13.0 Physical Demand:
- light to Medium
Send your resume to: hr@dflimporters.com
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