Administrative Assistant (Kingston, Jamaica) - Electoral Commission of Jamaica

The Electoral Commission of Jamaica invites applications from suitably qualified persons for the post of ADMINISTRATIVE ASSISTANT (GMG/AM 3).

Job Summary

The incumbent is accountable to the Assistant Director - Corporate Services and performs all managerial and secretarial functions necessary for the smooth operation of the office.

Core duties:

• Plans and organizes all meetings called by the Departmental Head
• Records and distributes minutes of meetings and action sheets to department members or other intended recipients
• Dispatches correspondences issued by Departmental Head to other key stakeholders
• Prepares special reports for submission as required
• Maintains a suitable filing system that allows for easy storage and retrieval of documents and information
• Prepares requisition for and maintains adequate supplies of stationery 
• Receives visitors as well as screening all calls and redirecting to other managers if necessary
• Responds to routine correspondence, both internally and externally

Required Qualification and Experience:

• Five (5) CXC or GCE O'Level subjects inclusive or English Language and Mathematics and with passes at grades 1, 2 or 3
• Diploma in Secretarial Studies from an accredited institution and/or 
• Certified Administrative Management (CAM) Level 2 (certificate from Management Institute for National Development (MIND)
• Proficiency in standard computer applications (Microsoft Word, Excel, PowerPoint)
• Minimum of three (3) years experience at a similar level
• Designation of Certified Professional Secretary (CPS) is desirable

Applications should be submitted by Monday, December 18, 2023 to: 

The Director, Human Resource Management,

P.O. Box 671, GPO,

Kingston.

Email: hr@eoj.com.jm

We thank all applicants for their interest, but only shortlisted candidates will be contacted.