Registration Clerk needed (St. Andrew, Jamaica) - The Electoral Commission of Jamaica

The Electoral Commission of Jamaica invites applications from suitably qualified persons for the following position:  Registration Clerk (PIDG/RIM 3) - St. Andrew Southern.

Job Summary

Responsible for coordinating the day activities of the Constituency Office, to include smooth operation in the processing of electors' application for Registration and the issue of electors' identification cards.

Core Duties

• Provides potential electors with information and assistance in completing the registration procedures.
• Enters, electronically or manually, registration data of applicants.
• Visits electors' residences for verification purposes.
• Collates and summarizes daily activities for presentation  to the manager.
• Ensures that information obtained is used only for registration purposes (confidentially).
• Provides daily, to the Manager the prescribed forms, sheets and reports.
• Ensures that all machines are used for the sole purpose of voter registration or I.D. card distribution - and in accordance with security and control procedures.
• Ensures that all RRC Forms and supporting documents are accurately completed.

Minimum Required Qualification and Experience

• Five (5) CSEC subjects at grades one (1), two (2) or three (3) inclusive of English Language and Mathematics.
• Minimum of two (2) years' experience in data entry.
• Working knowledge of standard computer applications.

Salary Band: $ 2,190,302 - $ 2,945,712 per annum

Applications should be submitted by August 5, 2024 to:

The Director, Human Resource Management

P.O. Box 671, G.P.O.

Kingston

Email: hr@eoj.com.jm

We thank all applicants for their interest, but only shortlisted candidates will be contacted.

Registration Clerk (St. Andrew & St. James, Jamaica) - Electoral Commission of Jamaica

Registration Clerk - (PIDG/RIM 3) for the under-listed constituencies

• St. Andrew East Rural (Gordon Town)
• St. James East Central
• St. James West Central

Job Summary

The incumbent is accountable to the Office Manager in the daily operations of the Constituency Office to ensure the accurate collection and digitization of information from potential electors in support of the Commission's mandate, vision and major targets.

Core Duties:

• Provides potential electors with information and assistance in completing the registration procedure
• Enters, electronically or manually, registration data of applicants
• Visits electors' residences for verification purposes
• Collates and summarizes daily activities for presentation to the manager

Minimum Qualifications and Experience:

• Five (5) CXC/CSEC subjects at grades 1, 2 or 3 inclusive of English Language and Mathematics
• Minimum of three (3) years experience in data entry
• Proficiency in standard computer applications

Remuneration: 

Salary band: $1,984,305 -  $2,668,670 p.a. 

Applications should be submitted by February 12, 2024 to: 

The Director, Human Resource Management

P.O. Box 671, G.P.O., Kingston.

Email: hr@eoj.com.jm

We thank all applicants for their interest, but only shortlisted candidates will be contacted.

Administrative Assistant (Kingston, Jamaica) - Electoral Commission of Jamaica

The Electoral Commission of Jamaica invites applications from suitably qualified persons for the post of ADMINISTRATIVE ASSISTANT (GMG/AM 3).

Job Summary

The incumbent is accountable to the Assistant Director - Corporate Services and performs all managerial and secretarial functions necessary for the smooth operation of the office.

Core duties:

• Plans and organizes all meetings called by the Departmental Head
• Records and distributes minutes of meetings and action sheets to department members or other intended recipients
• Dispatches correspondences issued by Departmental Head to other key stakeholders
• Prepares special reports for submission as required
• Maintains a suitable filing system that allows for easy storage and retrieval of documents and information
• Prepares requisition for and maintains adequate supplies of stationery 
• Receives visitors as well as screening all calls and redirecting to other managers if necessary
• Responds to routine correspondence, both internally and externally

Required Qualification and Experience:

• Five (5) CXC or GCE O'Level subjects inclusive or English Language and Mathematics and with passes at grades 1, 2 or 3
• Diploma in Secretarial Studies from an accredited institution and/or 
• Certified Administrative Management (CAM) Level 2 (certificate from Management Institute for National Development (MIND)
• Proficiency in standard computer applications (Microsoft Word, Excel, PowerPoint)
• Minimum of three (3) years experience at a similar level
• Designation of Certified Professional Secretary (CPS) is desirable

Applications should be submitted by Monday, December 18, 2023 to: 

The Director, Human Resource Management,

P.O. Box 671, GPO,

Kingston.

Email: hr@eoj.com.jm

We thank all applicants for their interest, but only shortlisted candidates will be contacted.

Information Security Specialist (Kingston, Jamaica) - The Electoral Commission of Jamaica

 The Electoral Commission of Jamaica

Career Opportunity

Invites applications from suitably qualified persons for the post of

Information Security Specialist (MIS/IT6) (two (2) year contract)

Job Purpose

To design, implement and maintain a comprehensive information security plan and risk management program to protect the Commission's information technology networks and database management systems from cyber-attacks, while maintaining the confidentially, integrity and availability of information assets.

Core Functions

• Ensures information security policies, standards, and procedures are up to date.
• Initiates, facilitates, and promotes activities to foster information security awareness within the organization.
• Regularity reviews application design/implementation utilizing threat modelling, risk analysis and attack surface analysis.
• Evaluates security trends, evolving threats, risks and vulnerabilities and applies tools to mitigate risk as necessary.
• Ensures that the disaster recovery, business continuity, risk management and access controls needs of the organization are addressed.
• Participates in the development, implementation, and ongoing compliance monitoring of all information assets to ensure security concerns, requirements, and responsibilities are addressed.
• Establishes and administers a process for investigating and acting on security incidents which may result in security breaches.
• Ensures the organization is in compliance with the administrative, technical and physical safeguards.
• Maintains current knowledge of applicable policies, laws, licensing and certification requirements and accreditation standards.

Required Knowledge, Skills and Abilities

• Core understanding and hands-on use of application security scanning software and related penetration testing tools.
• Knowledge in developing information security policies and procedures inclusive of those pertaining to business continuity and disaster recovery.
• Knowledge in reviewing laws and regulations relating to information security and developing appropriate policies and procedures to ensure compliance.
• Practical exposure to system architecture, network solutions and technologies, data retention and destruction, strategies related to access, authentication, authorization, identity management, and security practices, and awareness training.

Required Qualification and Experience

• Undergraduate degree in Computer Science, Engineering or equivalent from an accredited tertiary institution.
• Any of the following security certifications: CISSP, CEH, CISM, CompTIA Security+ or equivalent.
• Minimum two (2) years' experience in information security or risk management.
• Excellent oral and written communication skills.

Salary is within the approved government scale.

Applications should be submitted by Monday, June 26, 2023 to:

The Director, Human Resource Management,

P.O. Box 671, G.P.O.,

Kingston. 

Email: hr@eoj.com.jm

We thank all applicants for their interest but only shortlisted candidates will be contacted.

Secretary (OPS/SS 2) - Manchester, Jamaica - The Electoral Commission of Jamaica

The Electoral Commission of Jamaica is looking for a Secretary (OPS/SS 2) for Region 4 (Manchester), Region 6 (St. Catherine) and Zone East (Kingston & St. Andrew).

Job Summary

Performs all administrative/clerical functions associated with the efficient operation of the Regional and Zonal Managers' office.

Core Duties:

• Handling of incoming and outgoing correspondence and telephone calls
• Maintenance of adequate levels of stationery and office supplies within the Unit
• Coordinating/Attending meetings and taking minutes for reproduction
• Assists the Regional/Zonal Manager in gathering and preparing information associated with field exercises
• Maintains a suitable filing system at the Regional Office
• Assists with the packaging and distribution of election materials for constituencies within the region

Minimum Qualifications and Experience:

• Five (5) CXC/CSEC subjects inclusive of English Language and Mathematics with passes at grades 1, 2 or 3
• Certificate in Secretarial/Administrative Studies from an accredited institution
• Proficiency in standard computer applications (Microsoft Word, Excel and PowerPoint)
• Minimum of two (2) years experience at a similar level
• Designation of Certified Professional Secretary (CPS) is desirable

Salary band: $1,124,500 - $1,512,328 per annum

Applications should be submitted by January 29, 2023 to: 

The Director, Human Resource Management

P.O. Box 671, G.P.O., Kingston.

Email: hr@eoj.com.jm

Registration Clerk (St. Andrew, Jamaica) - Electoral Commission of Jamaica

Registration Clerk (PIDG/RIM 2)

Constituency:

• St. Andrew Southern

Job Summary:

Responsible for coordinating the day-to-day activities of the Constituency Office, to include smooth operation in the processing of electors' applications for registration and the issuing of electors' identification cards.

Core Duties:

• Provides potential electors with information and assistance in completing the registration procedure
• Enters, electronically or manually, registration data of applicants
• Visits electors' residences for verification purposes
• Collates and summarises daily activities for presentation to the manager

Minimum required qualifications and experience:

• Five (5) CSEC subjects at grades 1, 2 or 3 inclusive of English Language and Mathematics
• Minimum of two (2) years experience in data entry
• Working knowledge of standard computer applications

Salary band: $1,550,134 - $2,084,761 per annum.

Applications should be submitted by May 7, 2023 to: 

The Director, Human Resource Management

P.O. Box 671, G.P.O.,

Kingston.

Email: hr@eoj.com.jm

We thank all applicants for their interest but only shortlisted candidates will be contacted.

Registration Clerk (St. Elizabeth, Jamaica) - Electoral Commission of Jamaica

Registration Clerk (PIDG/RIM 2) required for St. Elizabeth South Western

 Core Duties

• Provides potential electors with information and assistance in completing the registration procedure
• Enters, electronically or manually, registration data of applicants
• Visits electors' residences for verification purposes
• Collates and summarizes daily activities for presentation to the manager

Minimum Qualifications and Experience:

• Five (5) CSEC subjects at grades 1, 2 or 3 inclusive of English Language and Mathematics
• Minimum of two (2) years experience in data entry
• Working knowledge of standard computer applications

Remuneration: $778,917 -  $925,888 p.a. plus applicable allowances 

Applications should be submitted by November 4, 2022 to: 

The Director, Human Resource Management,

P.O. Box 671, G.P.O., Kingston.

Email: hr@eoj.com.jm

We thank all applicants for their interest, but only shortlisted candidates will be contacted.

Election Day Workers (Island-wide, Jamaica) - Electoral Commission of Jamaica

 

The Electoral Office of Jamaica is recruiting Election Day Workers (across the island).

All applicants must:

• Be at least 17 years old
• Non-partisan
• Be able to read and write well
• Have at least secondary level education

Successful applicants will receive the required training. Election Day Workers will be compensated.

Apply at your nearest EOJ Constituency Office. Take a valid ID and TRN. 

Visit our website at www.ecj.com.jm/address for a list of constituency offices. For further information, call us at (876) 922-0425-9 or follow us on social media @ecjamaica.

Together we ensure free and fair elections!

Human Resource Records Officer (Kingston, Jamaica) - Electoral Commission of Jamaica

Human Resource Records Officer (PIDG/RIM 2)

The incumbent is responsible for ensuring that all relevant documents are scanned and entered in the Human Resource Management Information System (HRMIS). The incumbent is also accountable for providing information to and soliciting information from other Human Resources and Payroll staff as required.

Core Duties

• Assumes responsibility for effectively recording, maintaining, and reporting human resource information
• Maintains the organisation's HRIS database
• Enters new hire and other salary related information in the HRIS database
• Scans all relevant documentation for upload to personnel files in HRIS
• Tracks and resolves problems and checks system operations as scheduled
• Enters Personnel files and records are maintained in accordance with legal requirements and Company policies and procedures
• Completes monthly and year-end reports regarding terminations, and new employees
• Completes miscellaneous research, reports, and memos as requested
• Liaises with Payroll staff re- input of information necessary for salary computation

Minimum Qualifications and Experience:

• Associate of Science Degree in Business or Information Technology
• Certification in Data Operations
• One (1) year experience in general data entry or working with a HRMIS
• Experience in a HR environment is a definite asset

Remuneration: $778,917 - $925,888 p.a.

Applications should be submitted by October 9, 2022 to: 

The Director, Human Resource Management,

P.O. Box 671, G.P.O., Kingston,

Email:  hr@eoj.com.jm

Secretary - OPS/SS 2 (Port Antonio & Montego Bay - Jamaica) - Electoral Commission of Jamaica

The Electoral Commission of Jamaica invites applications from suitably qualified persons for the post of:

Secretary (OPS/SS 2)

Region 1 (Port Antonio) /Region 3 (Montego Bay)

Core Functions:

• Performs all administrative/clerical functions associated with the efficient operation of the Regional Manager's office
• Handling of incoming and outgoing correspondence and telephone calls
• Maintenance of adequate levels of stationery and office supplies within the Unit
• Coordination of meetings/attending meetings and taking minutes for reproduction
• Assists the Regional Manager in gathering and preparing information associated with field exercises
• Maintains a suitable filing system at the Regional Office
• Assists with the packaging and distribution of election materials for constituencies within the region
• Preparation of monthly reports

Minimum required qualification and experience:

• Five (5) CXC/CSEC subjects inclusive of English Language and Mathematics with passes at grades 1, 2 or 3
• Diploma in Secretarial Studies from an accredited institution or Certified Administrative Management (CAM) Level 2 from the Management Institute for National Development (MIND)
• Proficiency in standard computer applications (Microsoft Word, Excel, PowerPoint)
• Minimum of two (2) years experience at a similar level
• Designation of Certified Professional Secretary (CPS) is desirable

Applications should be submitted by Friday, June 10, 2022 to:

The Director, Human Resource Management 

Electoral Office of Jamaica

43 Duke Street, Kingston.

Email: hr@eoj.com.jm

GIS Web Developer (MIS/IT 4) (Kingston, Jamaica) - The Electoral Commission Of Jamaica

 The Electoral Commission Of Jamaica

Invites applications from suitably qualified persons for the following position:

GIS Web Developer (MIS/IT 4)

Job Purpose

To implement and maintain the EOJ's Web and mobile GIS services, develop geospatial web and mobile applications in support of the organization's business processes and focus and to provide technical support in the creation and maintenance of spatial data and to support overall GIS security. Incumbent is also required to use programming skills to support other information system processes and general data management.

Core Duties

Reporting to the GIS Manager, the incumbent will be required to perform the following duties: 

• Provides technical support in the creation, general maintenance and updating of the EOJ's GIS database.
• Maintains the security of geospatial applications and supporting infrastructure.
• Offers ongoing supporting to internal and external customers with respect to the use geospatial applications.
• Plays a lead role in creation and maintenance of the EOJ's web and mobile GIS services.
• Develops customized geospatial web and mobile applications utilizing electoral and supporting data for the purposes of the EOJ.
• Utilizes programming skills to bring improvements to existing information systems processes and to support roved data management (both spatial and non-spatial).

 Minimum Qualification and Experience

• A first degree in information Technology (IT) related field from an accredited institution.
• Two (2) years' experience in a similar capacity.
• A background in a geography-related field would be a definite asset.

Remuneration: $ 1,710,225.00 - $ 2,032,920.00 per annum plus applicable allowance.

Applications should be submitted by Friday, April 29,2022 to: 

The Director, Human Resource Management

P.O. Box 671, G.P.O.

Kingston

Email: hr@eoj.com.jm

We thank all applicants for their interest but only shortlisted candidates will be contacted.

Data Entry Clerk (Kingston, Jamaica) - Electoral Commission of Jamaica

The Electoral Commission of Jamaica invites applications from suitably qualified persons for the post of Data Entry Clerk.

Core Functions

• Enters demographic data from electors Registration Record Card (RRCs)
• Verifies demographic data entered from electors RRCs
• Scans elector's photographs and fingertips from source document

Minimum Required Qualifications and Experience:

• Passes in five (5) CSEC subjects inclusive of English Language, Mathematics and Information Technology
• HEART/NCTVET certificate level 2 in Data Entry Operations/certifications from other accredited institutions in Data Entry Operations
• One (1) year experience as a Data Entry Clerk/Operator

Applications should be submitted by January 31, 2022 to:

The Director, Human Resource Management

P.O. Box 671, G.P.O.

Kingston.

Email: hr@eoj.com.jm

We thank all applicants for their interest, but only shortlisted candidates will be contacted.

Handyman - Head Office (Kingston, Jamaica) - The Electoral Commission of Jamaica

The Electoral Commission of Jamaica invites applications from suitably qualified persons for the following position:

Handyman (LMO/TS 1) - Head Office (Kingston)

Job Summary

Responsible for the general cleanliness of the exterior office surroundings and provides physical support to the department.

Core Duties:

• Cleans office vehicles (interior and exterior) at least twice per week
• Assists with the removal of furniture and equipment from one (1) location to the other
• Assists with the cleanliness of the Canteen (washing utensils/pots, mopping of floor, cleaning equipment)

Minimum Qualification and Experience:

• Secondary school leaving certificate
• Training /experience in a skilled area would be an asset
• One (1) year experience in a similar capacity

Remuneration: $508,663 - $575,505 per annum

Applications should be submitted by Friday, January 21, 2022 to:

The Director, Human Resource Management

P.O. Box 671, G.P.O., Kingston

or email: hr@eoj.com.jm

Please note that only shortlisted candidates will be contacted.

Secretary (2 posts) - Clarendon & Kingston, Jamaica - Electoral Commission of Jamaica

 The Electoral Commission of Jamaica invites applications from suitably qualified persons for the following positions:

1. Regional Secretary (OPS/SS 2) - Region 5 - Clarendon
2. Secretary (OPS/SS 2) - Head Office - Kingston

Regional Secretary (OPS/SS 2) - Region 5 - Clarendon

Job Summary

Performs all administrative/clerical functions associated with the efficient operation of the Regional Manager's office.

Core Duties

• Handling of incoming and outgoing correspondence and telephone calls 
• Maintenance of adequate levels of stationery and office supplies within the Unit
• Coordinating/Attending meetings and taking minutes for reproduction
• Assists the Regional Manager in gathering and preparing information associated with field exercises
• Maintains a suitable filing system at the Regional Office
• Assists with the packaging and distribution of election materials for constituencies  within the region

Minimum Qualifications and Experience:

• Five (5) CXC/CSEC subjects inclusive of English Language and Mathematics with passes at 1, 2 or 3
• Certificate in Secretarial/Administrative Studies from an accredited institution
• Proficiency in standard computer applications (Microsoft Word, Excel, PowerPoint)
• Minimum of two (2) years experience at a similar level
• Designation of Certified Professional Secretary is desirable

Salary band: $781,230 - $928,637 per annum

Secretary (OPS/SS 2) - Head Office - Kingston

Job Summary

Performs all administrative/clerical functions associated with the efficient operation of the Finance and Accounts Department.

Core Duties:

• Maintaining a proper filing system
• Prepares and processes confidential correspondence and reports to the Ministry of Finance; composes and types routine correspondence, memos, letters and reports
• Assists accounting personnel in preparation of financial documents
• Maintaining stationery and office supplies as appropriate
• Answering telephone calls, recording messages and bringing same to the attention of the Director of Finance and Accounts
• Timely dispatch of correspondence, inclusive of fax to relevant contacts
• Communicates with suppliers, clients, or any other persons in order to give or obtain information related to area of activities

Minimum required qualification and experience:

• Five (5) CSEC subjects inclusive of English Language and Mathematics and with passes at grades 1, 2 or 3
• Certificate in Secretarial/Administrative Studies from an accredited institution
• Proficiency in standard computer applications (Microsoft Word, Excel, PowerPoint)
• Minimum of two (2) years experience at a similar level
• Training in accounting/experience in an accounting environment would be an asset

Salary band: $781,230 - $928,637 per annum

Applications should be submitted by Friday, January 21, 2022 

The Director, Human Resource Management

P.O. Box 671, G.P.O., Kingston,

or email: hr@eoj.com.jm

Office Manager (St. James & Clarendon, Jamaica) - The Electoral Commission of Jamaica

 The Electoral Commission of Jamaica invites applications from suitably qualified persons for the following position: 

Job Summary 

Responsible for coordinating the day-to-day activities of the Constituency Office, to include smooth operation in the processing of electors' applications for registration and the issuing of electors' identification cards.

Core Duties:

• Prepares for submission to the Returning Officer: daily records with respect to voter registration
• Assumes responsibility for the day-to-day administrative functions of the office
• Assigns workers in ways to ensure accurate and timely collection and processing of elector data
• Participates in the processing of electors for registration
• Monitors work in the office to ensure the delivery of electors' I.D. cards in accordance with procedures
• Visits electors at their homes in an effort to verify addresses given during the registration process

Minimum Required Qualifications and Experience:

• ASc. degree in Business/Management Studies or equivalent qualifications
• Training/experience in supervisory management
• Proficiency in Microsoft Office Suite
• Minimum of two (2) years post secondary experience

Salary band: $1,025,877 - $1,219,446 per annum plus allowances

Applications should be submitted by Friday, January 21, 2022 to:

The Director, Human Resource Management

P.O. Box 671, G.P.O., Kingston,

or email: hr@eoj.com.jm

Registration Clerk, Office Manager (St. Andrew, Jamaica) - Electoral Commission of Jamaica

The Electoral Commission of Jamaica  invites applications from suitably qualified persons for the following:

Office Manager

Location: St. Andrew North Central Constituency Office

Core Functions:

• Prepares for submission to the Returning Officer, daily records with respect to voter registration
• Assumes responsibility for the day-to-day administrative functions of the office
• Assigns workers in ways to ensure accurate and timely collection and processing of elector data
• Participates in the processing of electors registration
• Monitors work in the office to ensure the delivery of elector's I.D. cards in accordance with procedures
• Visits electors' at their homes in an effort to very addresses given during the registration process

Minimum Required Qualifications and Experience:

• Associate degree in Business/Management Studies or equivalent qualifications
• Training/experience in supervisory management
• Proficiency in Microsoft Office Suite applications

Remuneration: $986,421 - $1,172,544 per annum 

Upkeep Allowance at the applicable rate.

Registration Clerk

Locations: i). St. Andrew Eastern ii). St. Andrew South Western

Core Duties:

• Provides potential electors with information and assistance in completing the registration process
• Enters electronically or manually, registration data of applicants
• Visits electors' residences for verification purposes
• Collates and summarizes daily activities for presentation to the manager

Minimum Qualifications and Experience:

• Five (5) CSEC subjects at grades 1, 2 or 3, inclusive of English Language and Mathematics
• Minimum of two (2) years experience in data entry
• Proficiency in standard computer applications

Remuneration: $748,959 - $890,277 p. a.

Upkeep Allowance at the applicable rate

Applications should be submitted by Monday, May 10, 2021 to:

The Director, Human Resource Management

P.O. Box 671, G.P.O., Kingston

Email: hr@eoj.com.jm

 

We thank all applicants for their interest but only shortlisted applicants will be contacted.

 

Regional Secretary (Kingston & St. Andrew) - Electoral Commission of Jamaica

Regional Secretary - (Region 8) - Kingston and St. Andrew

Core Functions:

• Performs all administrative/ clerical functions associated with the efficient operation of the Regional Manager's office
• Handling of incoming and outgoing correspondence and telephone calls
• Maintenance of adequate levels of stationery and office supplies within the Unit
• Coordination of meetings
• Attending meetings and taking minutes for reproduction
• Assists the Regional Manager in gathering and preparing information associated with field exercises
• Maintains a suitable filing system st the regional office
• Assists with the packaging and distribution of election materials for constituencies within the region

Required Qualifications and Experience:

• Five (5) CXC/CSEC subjects inclusive of English Language and Mathematics with passes at grades 1, 2 or 3
• Certificate in Secretarial /Administrative Studies from an accredited institution
• Proficiency in standards computer applications including Microsoft Office Suite applications
• Minimum of two (2) years experience at a similar level
• Designation of Certified Professional Secretary (CPS) is desirable

Salary: $751,182 - $892,920 p.a.

Applications should be submitted by Friday, October 9, 2020 to:

The Director, Human Resource Management

P. O. Box 671, G.P.O., Kingston.

Email: hr@eoj.com.jm

Only shortlisted candidates will be contacted.

Returning Officer & Assistant Returning Officer (Clarendon & St. Andrew) - Electoral Commission of Jamaica

Constituencies:

• Clarendon North Western - Returning Officer
• St. Andrew East Central - Assistant Returning Officer

Core Duties:

The Returning Officer and his/her Assistant is responsible for:

• Managing the constituency and constituency office(s)
• Conducting monthly constituency meetings with political party representatives to advise on EOJ's policies and ongoing matters
• Coordinating and assisting in residence verification of electors
• Preparing election plans, determining and confirming polling stations locations
• Determining and writing descriptions for constituency, electoral and polling division boundaries
• Managing the process of elector surveys and all election related activities within the constituency
• Confirming dead electors to be removed from Voters' List
• Conducting elections and all related processes

Minimum Qualifications and Experience:

• Bachelor's degree in Management Studies, Public Administration or equivalent
• Minimum of three (3) years experience at the middle management level
• Applicants should preferably be living and/or working in the constituency
• Must own or operate a reliable motor vehicle
• Experience in/knowledge of electoral process would be an asset

Applications should be submitted by Friday, October 9, 2020 to:

The Director, Human Resource Management

P.O. Box 671, G.P.O., Kingston.

Email: hr@eoj.com.jm

Only shortlisted applicants will be contacted.

Senior Secretary (Head Office - Kingston) - Electoral Commission of Jamaica

Core Duties:

• Performs follow-ups to secure timely responses from internal units and external entities to correspondence emanating from the Unit
• Makes appointments and receives visitors for the Assistant Director and assists them in accordance with established procedures
• Takes messages in his/her absence, screen callers and direct calls to Assistant Director or refers them to appropriate officers as the situation dictates
• Prepares draft responses, letters, memos, reports and minutes of meetings
• Maintains suitable filing systems (manual/electronic)
• Conducts research as directed

Minimum Qualification and Experience:

• Five (5) CSEC subjects inclusive of English Language and Mathematics and with passes at grades 1, 2 or 3
• Diploma in Secretarial Studies from an accredited institution and/or Certified Administrative Management (CAM)
• Level 2 certificate from the Management Institute for National Development (MIND)
• Proficiency in standard computer applications (Microsoft Word, Excel, PowerPoint)
• Minimum of three (3) years experience at a similar level
• Designation of Certified Professional Secretary (CPS)

Salary: $969,060 - $1,151,908 per annum

Applications should be submitted by Friday, October 9, 2020 to:

The Director, Human Resource Management

P.O. Box 671, G.P.O., Kingston.

Email: hr@eoj.com.jm

Office Manager (St. Ann & Trelawny) - Electoral Commission of Jamaica

Constituencies:

• St. Ann North Western
• Trelawny Southern

Core Duties:

• Coordinate and manages all field related activities including Boundary Redefinition, Elector Registration, Residence verification, Voter ID distribution and training of field staff
• Sensitizes the public on the importance of the electoral system to democracy in Jamaica
• Facilitates the participation of the public in all electoral activities
• Monitors the performance of Returning Officers and all full-time employees of the Region
• Coordinates and monitors all activities relating to the preparation for and conduct of national elections

Minimum Qualifications and Experience:

• First degree in Public Administration or Management Studies or equivalent
• Minimum of three (3) years experience at the middle management level
• Working knowledge of project management policies and practices
• Must own or operate a reliable motor vehicle
• Experience in the electoral process would be an asset

Salary: $986,421 - $1,172,544 p.a. plus allowances.

Applications should be submitted by Friday, October 9, 2020 to:

The Director, Human Resource Management

P.O. Box 671, GPO,

Kingston.

Email: hr@eoj.com.jm

We thank all applicants for their interest but only shortlisted candidates will be contacted.