Secretary 2 (Kingston, Jamaica) - Min. of Economic Growth & Job Creation

Secretary 2 (OPS/SS 2) – (Vacant), salary range $1,272,269 - $1,711,060 per annum - Meteorology Services Branch, Ministry of Economic Growth and Job Creation (MEGJC):

Job Purpose
The incumbent is responsible to assist in providing accounting, stock taking and administrative services for the Meteorological Service.

Key Responsibilities
Technical/Professional:

• Receives and circulates to Branch Heads correspondences for their attention;
• Monitors that incoming correspondences and reports are scheduled and dealt with on a priority basis;
• Takes notes and prepare Minutes of meeting convened by Branch Heads whether Administrative or Technical;
• Screens visitors desirous of visiting Branch Heads and screen their calls;
• Circulates memoranda, circulars and other documents within the Branches;
• Undertake typing for staff of the Division;
• Keeps abreast of the role and functions of the Division with a view to conveying this information to visitors and the general public, when necessary;
• Provides information to the general public of the location of Tropical Cyclones that pose a threat to the Island, when necessary, based on information provided by relevant staff;
• Re-routes correspondences and other materials for filing to Registry;
• • Maintains ‘third copy file’ for Branch Heads;
• Maintains files and records for Branch Heads;
• Maintains a daily Diary of appointments for the Branch Heads and ensure that it is kept up to date;
• Takes dictation in shorthand and transcribing accurately by typing;
• Records telephone messages in the absence of Branch Heads and ensure that they receive all messages;
• Types outgoing correspondences for the Director in the absence of the Executive Secretary.

Required Knowledge, Skills and Competencies
Core:

• Good oral and written communication skills
• Quality and customer focused
• Results oriented
• Good interpersonal skills

Technical:

• Competence in the use of Word Processing, Spreadsheet and other office computer applications
• Excellent knowledge of office practice and procedures

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);

OR

• CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40- 45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
• At this level, Shorthand at a speed of 80-100 words per minute would be an asset.

Applications accompanied by résumés should be submitted no later than Tuesday, 26th March, 2024 to:

Senior Director,
Human Resource Management and Development,
Ministry of Economic Growth and Job Creation,
The Towers, 25 Dominica Drive,
Kingston 5.
Email: human.resources@megjc.gov.jm

Please note that only shortlisted applicants will be contacted.