Records Officer (Kingston, Jamaica) - Min. Of Industry, Investment & Commerce

Description: Records Officer 1 (PIDG/RIM 2) (Vacant) - Human Resource Management and Development Branch, salary range $1,550,136 - $2,084,761 per annum.

Job Purpose

The incumbent is responsible for assisting the Records Officer (PIDG/RIM 3), in the
implementation and maintenance of Registry systems and procedures for efficient and effective
File Management within the Ministry.

Key Responsibilities
Management/Administrative:

• Assists in ensuring that the objectives of the Registry are consistent with the overall objective of the Unit;
• Responds to queries and complaints regarding matters affecting the operations of the Registry;
• Ensures that requests for Files, Service Records and/or other personnel document are promptly responded to;
• Assists in monitoring the proper maintenance and handling of records;
• Ensures the maintenance of a record of file movement in and out of the Personnel Registry;
• Maintains a Confidential Registry;
• Receives, sorts and routes requested files to officers;
• Maintains an accurate record of bring-up requests;
• Assists in the creation and maintenance of a personnel records computer databases.

Technical/Professional:

• Sorts and classifies correspondence for filing;
• Creates new files within existing File Classification System;
• Photocopies records for reference and other purposes;
• Assists in identifying, separating and documenting record schedule for destruction;
• Assists with the clearing of closed and inactive files from the Registry;
• Collates statistical data and assisting in the preparation of reports.

Other:

• Assists in updating and maintaining Attendance Registers;
• Assists in updating leave of absence cards;
• Assists with general Leave Administration, as requested (Department and Sick Leave).

Required Knowledge, Skills and Competencies

• Good interpersonal skills
• Good oral and written communication skills
• Ability to work as part of a team
• Sound knowledge of established Records Management Systems and Procedures

Minimum Required Qualification and Experience

• Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.

Applications accompanied by résumés should be submitted no later than Tuesday,
26th March, 2024 to:

Director, Human Resource Management and Development,
Ministry of Industry, Investment and Commerce,
4 St. Lucia Avenue,
Kingston 5.

Email: hrm@miic.gov.jm

Please note that only shortlisted applicants will be contacted.