Secretary (OPS/SS 1) - May Pen, Clarendon - Jamaica Constabulary Force

 Applications are being invited from suitably qualified applicants to fill the following positions within the Clarendon Division of the Jamaica Constabulary Force.

Secretary (OPS/SS 1) - May Pen Police Station 

Secretary/Receptionist (Kingston, Jamaica) - Council of Legal Education

 Salary Scale: $962,934.00 - $1,205, 151.00

The Council of Legal Education-Norman Manley Law School, invites applications for the post of Secretary/Receptionist. The job holder is expected to execute secretarial and clerical duties in order to support the clients and students at the Legal Aid Clinic. In addition, he/she is required to execute receptionist duties.

At minimum, the incumbent should have the following academic qualifications:

• Five (5) CXC subjects including Mathematics and English. English should be at Level 1 or II
• Three (3) years secretarial experience, which includes Telephone Operator/Receptionist duties
• Legal Secretarial experience would be an asset

Allowances: Uniform and Laundry

Benefits: Health, Group Life, Pension and Paid Time Off (PTO)

Kindly submit a signed cover letter, an updated resume, and three (3) signed character reference letters to jobs@nmlscle.com.com by November 8, 2024.

The successful applicant will be expected to assume duties on Monday, January 6, 2025. 

The Norman Manley Law School recognizes the time and effort it takes to apply for a position and thanks all applicants. However, only shortlisted applicants will be contacted.

Receptionist/Data Entry Clerk, etc (Kingston, Jamaica)

 

A small civil, commercial and real estate law firm established for over ten (10) years is seeking to fill the following positions:

SENIOR SECRETARY (Kingston, Jamaica) - Houses of Parliament

SENIOR SECRETARY PAY BAND 4 (OPS/SS 3) (vacant)

Applications are invited from suitably qualified persons for the post of Senior Secretary Band 4
(OPS/SS 3) (vacant) at the Houses of Parliament.

The salary range is from $1,711,060 - $2,301,186 per annum.

JOB PURPOSE
The incumbent will be responsible for providing secretarial and administrative support to the
Committee Administration and Research Coordinator.

MAIN DUTIES AND RESPONSIBILITIES

• Types correspondence, reports and other documents, as required;
• Composes letters and memoranda as required and submit for review;
• Establishes, updates, maintains and controls computerized and manual confidential files
• Takes minutes at meetings;
• Organises and maintains proper filing system;
• Maintains appointment diary and reminds of appointments, in advance;
• Prepares Agendas for meetings and recognize relevant information and documents;
• Ensures that the weekly schedule is prepared and distributed to all members of staff and all other relevant bodies;
• Keeps an up to date list of all Committees of the Houses of Parliament;
• Assists with the reproduction of documents for committee meetings;
• Receives and screens telephone calls and directs them accordingly;
• Answers general enquiries regarding the Unit
• Performs other related functions assigned from time to time.

REQUIRED SKILLS/COMPETENCIES

• Good time management and organizational skills
• Excellent oral and written communication skills
• Must be able to work under pressure
• Excellent planning and organizing skills
• Excellent interpersonal and team building skills
• Ability to work on own initiative
• Proficient in the use of computer applications

MINIMUM QUALIFICATIONS AND EXPERIENCE

• CXC or GCE O’ Level English Language; successful completion of the prescribed course of study at the Management Institute for National Development, proficiency in typewriting at speed of 50-55 words per minute, plus four to five (4-5) years general office experience, OR
• Graduation from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute; training in the use of a variety of software applications e.g. word processing, database and spreadsheets; English Language at CXC or GCE O’ Level; completion of appropriate Office Professional Training Course at Management Institute for National Development plus four to five (4-5) years general office experience, OR
• Successful completion of Certified Professional Secretary course or Certificate in Administrative Management (CAM), Level 2; proficiency in typewriting at a speed of 50-55 words per minute; English Language at CXC or GCE O’ Level; training in the use of a variety of computer software applications and four to five (4-5) years general office experience.

Application accompanied by resume should be submitted no later than Friday, September 27,
2024 to:

Clerk to the Houses,
Houses of Parliament,
Gordon House,
81 Duke Street,
Kingston.
Email: clerk@japarliament.gov.jm

Please note that only short listed applicants will be contacted.

Senior Secretary, etc (St. Catherine, Jamaica) - Spanish Town High School

 Vacancies:

• Senior Secretary (OPS/SS III) - Principal's Secretary
• One (1) Teacher of Clothing and Fashion - (eight (8) months)

Senior Secretary (OPS/SS III)

Minimum Required Qualifications and Experience:

• Associate degree/diploma from an accredited secretarial institution
• Successful completion of the prescribed course of study at the Management Institute for National Development (MIND) or diploma/degree in Business Administration
• Completion of Certified Professional Secretary course
• Proficiency in typing at a speed of 50 - 55 words per minute and shorthand at a speed of 100 - 120 words per minute
• Four (4) CSEC Level subjects inclusive of English Language and Mathematics along with other Business Education related subjects
• Training in the use of Microsoft Office Suite and/or Certification in Computer applications
• Four (4) years general office and secretarial experience

Special Conditions Associated with the job:

• Excellent written and oral communication 
• Must display good customer service skills
• Must be able to work on their own initiative
• Have a pleasant personality

One (1) Teacher of Clothing and Fashion 

• Eight (8) months
• Requisite qualifications and training required

Deadline for all applications is Friday, September 20, 2024.

 

Apply to: 

The Chairman,

C/o The Principal,

Spanish Town High School,

Young Street, Spanish Town P.O., St. Catherine.

Secretary (Kingston, Jamaica) - Ministry of Health & Wellness

 

Job Title: Secretary (OPS/SS 3) (vacant)
Salary: $ 1,711,060

JOB PURPOSE

Reporting to the Chief Internal Auditor (CIA), the Senior Secretary is responsible to provide secretarial and administrative support and to ensure the effective and efficient functioning of the CIA’s office.

KEY OUTPUT
Letters/memoranda composed;
Notes, minutes and reports produced;
Information assembled , disseminated and communicated ;
Incoming/outgoing mail processed;
Meetings/workshops planned, coordinated and organized;
Appointments/engagements scheduled, and logged;
Proper storage and retrieval of documents manually and electronically;
Office administration managed and office supplies maintained;
Calls and visitors handled;
Key responsibility areas INCLUDES:

• Organises meetings and meeting venues and inform attendees of meetings beforehand;
• Prepares Agendas for meetings and organise relevant information and documents;
• Maintains schedules of routine and special appointments for the CIA, advising of matters requiring prompt attention;
• Receives and makes telephone calls for the CIA and other staff in the Division;
• Receive/hosts visitors to the CIA/Division;
• Operates office equipment such as photocopier, fax machine in support of the work of the Division;
• Maintains an effective filing and storage system that allows security, and speedy retrieval of documents/information in accordance with established standards.
• Maintains adequate supply of stationery and other office supplies for the CIA’s office and Division;
• Reviews the attendance register and maintain leave application cards;  Prepares quarterly reports on late arrival;
• Prepares annual report on absences in excess of sick leave;
• Composes letters/memoranda from general instructions;
• Drafts letters of a routine nature and other correspondence for the CIA’s signature;
• Takes dictation and reproduces notes in an accurate and presentable manner;
• Processes incoming and outgoing correspondence in accordance with established guidelines;
• Researches and compiles information as requested;
• Assembles and disseminates information to internal and external personnel as requested;
• Takes minutes at meetings and reproduce and distributes in accordance with established guidelines;
• Retrieves documents/information from Registry, Documentation Centre as required by the CIA in accordance with established standards;
• Assists in the preparation of reports (status, draft and final);
• Performs other related duties that may from time to time be assigned by the Chief Internal Auditor.

Minimum Required Education and Experience

• Successful completion of a course of study at an accredited Secretarial School and English Language at the CXC/GCE O’Level English;
• Successful completion of the Certified Administrative Management (CAM) Level 2 Course at MIND;
• Typewriting/word processing speed of at least 50 wpm;
• Excellent shorthand/note taking skills of at least 100 wpm;
• At least four (4) years of general office experience;

Applications with résumés are to be submitted with post in subject line no later than Friday, September 6, 2024 to:

Senior Director

Human Resource Management & Development
Ministry of Health & Wellness
10A Chelsea Avenue,
Kingston 10.

Email: jobs@moh.gov.jm

The Ministry of Health thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.

Receptionist/Secretary (Kingston, Jamaica) - Mona School of Business & Management (UWI)

 

The Mona School of Business and Management (MSBM) is the premier business school in the region. It's mission is to advance learning, create knowledge, and foster innovation for the positive transformation of Caribbean enterprise through the development of world-class business professionals and research-based solutions. Applications are invited from suitably qualified persons to fill the position of: 

Receptionist/Secretary 

Job Summary

The position of Receptionist/Secretary exists to manage the daily operations of the front desk and to assist students, staff and visitors effectively as the need arises. The incumbent plays a ritual role in projecting the appropriate image of the school to the public. Being the first line of contact with callers and visitors, he/she is required to give accurate and current information by telephone or personal contact; direct and control the flow of students and visitors to their destinations. The incumbent performs other duties which includes:  providing assistance to the Behavioural Science and General Management Unit, promoting the courses for MSBM programmes, providing administrative support for the unit and collecting relevant documents and mail.

Qualifications: Education & Experience:

• A BSc in Business Administration
• Chartered Professional Seretary (CPS) or
• Chartered Administrative Professional Certification (CAP) is a plus
• At least two (2) years experience in a similar position

Key Responsibilities:

• Knowledge of the procedures and policies of the University of the West Indies
• Knowledge of programmes being offered by MSBM
• Knowledge of the undergraduate and graduate hand books for the Faculty of Social Sciences in order to better advise students on queries
• Knowledge of office procedures
• Knowledge of Norstar PBX telephone system

Required competencies:

• Competence in Microsoft Office Suite applications, Banner, SharePoint, Point of Sale machine and OurVLE
• Customer service skills
• Excellent keyboard skills with the ability to type 40 words or more per minute accurately
• Notable mastery of the English vernacular
• Ability to communicate with persons at all levels
• Ability to understand both oral and written directives
• Good time management skills, with the capability of meeting deadlines
• Good initiative with the ability to work with little supervision
• Good problem solving abilities
• Possess the ability to multitask
• Possess the ability to work under pressure
• Must be a team player

For further information on the Mona School of Business and Management, please visit us at http://www.mona.uwi.edu./MSBM/

Applicants must submit by electronic mail an application letter along with a resume giving full particulars of qualifications, experience, and names and contacts for three (3) references to:  msbm.careers@uwimona.edu.jm for the attention of the 

Manager, Human Resource and Administration, 
Mona School of Business and Management, 
UWI, Mona. 

The final date for the receipt of applications is September 9, 2024.

Teachers for Calabar High School (Kingston, Jamaica)

Jamaica Baptist Union

Calabar High School

61 Red Hills Road, Kingston 20, Jamaica, W.I.

Tel: 1-876-609-1073

Website: www.calabarhighschool.com

Email: calaofficeprincipal@gmail.com

The Board of Management of Calabar High School invites applications from suitable, qualified and committed individuals to fill the post of:

• Teacher of English Language to CSEC/Literatures in English to CAPE (8 months)
• Teacher of Mathematics (Clear Vacancy)
• Teacher of Geography/History to CSEC (clear vacancy)
• Teacher of English Language to CSEC/Literatures in English to CAPE (One (1) year - start date Oct. 1, 2024)
• Teacher of Agriculture/Bio/HSB (7 Months)

Applicants for this position are required to submit their applications to the:

The Chairman

c/o The Principal

Calabar High School

61 Red Hills Road, Kingston 20

Tel: (876) 609-1073

Email: calaoffice.principal@gmail.com

N.B: Please do not apply multiple times, only shortlisted applicants will be contacted.

Teachers for Troy High School (Trelawny, Jamaica)

 Troy High School invites applications for the following posts:

Academic - Teaching staff:

• Teacher of Mathematics with requisite qualifications and experience to be appointed Head of Mathematics Department) - clear vacancy
• Mathematics Teacher - up to CSEC Level - clear vacancy
• English Language and English Literature Teacher - up to CSEC  Level - clear vacancy
• Agriculture & Integrated Science Teacher - up to CSEC Level -clear vacancy
• Mathematics and Information Science Teacher - up to CSEC Level - clear vacancy
• Literacy Specialist (Teacher trained/Trained in Special Education) - Contract
• Numeracy Pathway Coach for APSE (Teacher Education & Special Education Trained) - Contract
• Technical Drawing & Electrical Installation - clear vacancy
• Literacy Specialist (Teacher Education & Special Education Trained) - clear vacancy
• Theatre Arts Teacher - up to CSEC Level - clear vacancy
• Social Studies Teacher - up to CSEC Level - clear vacancy
• Numeracy Coach (APSE)
• Numeracy Specialist (APSE)
• Literacy Coach (APSE)

Application letter and resume with contact information should be sent to:

The Chairman,

C/o The Principal,

Troy High School,

Troy P.O.,

Trelawny.

Email: troyhighschool@yahoo.com 

Please note that only shortlisted candidates will be contacted.

Press Secretary (Kingston, Jamaica) - Office of the Governor-General and Staff

The Office of the Governor-General and Staff is seeking dynamic individuals to join its esteemed team of persons who support the Governor-General in executing constitutional, legislative, ceremonial and social duties of the Office. Our Office plays a pivotal role in upholding national traditions, promoting unity, and advancing the welfare of all Jamaicans.

Some Benefits:

• Competitive salary  commensurate with qualifications and experience
• Opportunities for professional development and career growth
• Collaborative and inclusive work environment

Press Secretary (MCG/IE 6)

The Press Secretary creates and implements communications strategies based on policies related to the functions of The Governor-General. They manage and direct the operations of the Public Relations Unit while liaising with the Special Advisor to The Governor-General and the Senior Executive Assistant to The Governor-General, in addition to ensuring appropriate coverage and exposure of The Governor-General’s activities, consistent with the requirements of The Constitution, and the responsibilities of The Office of The Governor-General (“The Office”). Furthermore, the incumbent is responsible for speaking to, and interacting with the media, stakeholders, and special interest groups on behalf of the Office, as well as preparing and overseeing the writing of speeches, messages, public statements, fact sheets, press releases, other types of written materials, and organising events such as press conferences.

The incumbent must have knowledge of the Jamaican Public Service and familiarity with the characteristics of its governance and management; thorough knowledge and understanding of related Government of Jamaica policies; solid knowledge in the use of all types of media including print, electronic, and social media; and sound knowledge of the Jamaican media landscape to understand influences and keep abreast of changes and trends.

The Press Secretary achieves the above by supporting “A culture of excellence through people performance and partnerships,”, coupled with staff motivation and commitment, as well as high levels of accountability and responsibility.

Experiential Requirements & Special Conditions

• The incumbent must have obtained a post graduate degree in Mass Communications or the equivalent from a recognised tertiary institution, with FIVE (5) years of experience in Public Relations and/or Journalism, or an undergraduate degree in Mass Communications or the equivalent from a recognised tertiary institution, with SEVEN (7) years of progressively responsible Journalism and/or Public Relations Experience.
• They must also have training and experience in Project Management and Project Delivery. Training in Human Resource Management is desirable but not mandatory.

This is an office environment with no adverse working conditions, however, the Press Secretary is expected to lead by example and take a non-traditional approach to working hours. This means that they can work ten to twelve-hour days, on weekends and public holidays due to the requirements of The Office. There may be pressure when managing the deliverables and other requirements of the position. Travelling is required across the FOURTEEN (14) parishes of Jamaica.

The Vision Statement of the Office of the Governor-General & Staff, "A Culture of Excellence through People Performance and Partnerships", underpins every aspect of its operations, as does the espoused values of integrity, commitment, adaptability, and respect for all.

If you believe that you are the candidate we are seeing, you may visit our website at www.kingshouse.gov.jm to review the Job Descriptions for the vacancy listed above.

You may address and email your application letter and resume to the:

Director of Human Resources and Administration,

Office of the Governor-General and Staff,

Hope Road,

Kingston.

Email: humanresources@kingshouse.gov.jm

Please state the position of interest in the subject line.

We appreciate all interests however, only shortlisted applicants will be contacted.

Applications close July 31, 2024.

Teachers for Cambridge High School - (St. James, Jamaica)

 Cambridge High School was established in 1976 as a school of second chances. Over the years is has provided opportunities for students to excel beyond what was thought to be possible

You are invited to join a team committed to transforming students' lives for September 2024:

Academic Staff:

• Carpentry - clear vacancy
• Social Studies
• Mathematics  
• Business Education - eight (8) months
• English Language
• Physical Education - clear vacancy & eight (8) months
• Guidance Counsellor
• Music

Requirements:

• A minimum of a first degree in the discipline with teacher training certification is required for academic positions

Administrative Staff:

• Plant Manager

Direct applications to:

The Chairman,

c/o Principal,

Cambridge High School,

Cambridge P.O. Box 9, St. James.

Telephone: (876) 912-2370

Email: cambridgehigh76@yahoo.com

Kindly state the area being applied for as the subject in emails.

Secretary II, Assistant Bursar (St. Andrew, Jamaica) - Mavis Bank High School

The Board of Governors of Mavis Bank High School invites applications for the post of:

• Secretary II
• Assistant Bursar

Applicants must possess:

• Associate Degree in Business Studies/Accounting or equivalent from a recognized institution

Or

• Successful completion of AAT-Technician Stage/ACCA Level 1 and one (1) year experience in Government Accounting or other relevant experience
• Training in Government Procurement guidelines would be an asset

Please submit an application letter and resume to: 

The Chairman,

c/o The Principal,

Mavis Bank High School,

Mavis Bank P.O., St. Andrew

or email: mavisbankhigh128@gmail.com

Please note only shortlisted applicants will be contacted.

Secretary (Kingston, Jamaica) - Shortwood Teachers' College

Founded September 28, 1885

"Committed to Growth and Enlightenment" 

____________________________________________

Required for July 2024 

Applications are invited from suitably qualified individuals to fill the post of SECRETARY (OPS/SS 2).

The incumbent is responsible for efficiently managing the day-to-day operations of the Office.

Main Duties include:

• Drafting Minutes of meetings 
• Preparing reports and letters
• Diary Management
• Organizing and maintaining correspondence
• Responding to internal and external call/queries in a timely manner
• Providing general administrative/secretarial services and performing any other related duties assigned from time to time which may be required to ensure the efficient operations of the Office

Requisite Skills:

• Excellent written and verbal communication skills
• Ability to work effectively and meet deadlines
• Pleasant personality with excellent interpersonal skills
• Positive attitude and professionalism
• Computer literate, proficient in MS Office applications (Word, Excel, etc)

Qualifications & Experience:

• Diploma in Secretarial Studies or similar professional qualifications in relevant field
• Minimum of three (3) years working experience in a similar position

Applications with resumes are to be submitted no later than Wednesday, June 12, 2024 to:

The Director of Human Resource Management,

Shortwood Teachers' College,

77 Shortwood Road,

Kingston 8.

Email: humanresourceoffice@stcoll.edu.jm

NB: We thank all applicants; however, only shortlisted applicants will be contacted.

Secretary/Administrative Assistant (Kingston, Jamaica) - Radiation Oncology Centre of Jamaica Limited

The Radiation Oncology Centre of Jamaica Limited (ROCJ) is the first private cancer treatment centre of its kind in the English-speaking Caribbean, offering integrated diagnosis and treatment.

The ROCJ invites applications from qualified persons for the position of SECRETARY /ADMINISTRATIVE ASSISTANT.

The Secretary/Administrative Assistant is responsible for managing the appointment system, ensuring that clients are properly registered, maintaining client records, client billing, processing and recording of payments, typing and issuing of reports and other clerical duties as assigned.

Key Competencies/Abilities:

• Computer literacy with proficiency in Microsoft Word and Excel.
• Ability to type at a rate of at least 60 words per minute.
• Excellent communication and client relations skills.
• Ability to manage time well, work independently and multitask.

Education and experience:

• At a minimum, High School Diploma (passes in English Language and Mathematics are desirable).
• Prior front desk/customer service experience in a medical facility would be an asset

Applicants are asked to send cover letter and resume to the Human Resource Manager at hradmin@xducjam.com.

Secretary (St. Elizabeth, Jamaica) - Jamaica Constabulary Force

 Area 3 (St. Elizabeth)

Secretary (OPS/SS 1)

Job Purpose 

The incumbent is responsible for providing administrative support to the General Office, ensuring effective management of records and smooth operation within the office.

Minimum Required Education and Experience:

• Certified in Administrative Management Level 1 (CAM 1)
• Four (4) subjects at CXC GCE O' Level or equivalent qualifications
• Proficiency in typewriting at  speed of 40-45 words per minute
• Two (2) years related work experience

Or

• Four (4) subjects at CXC GCE O' Level or equivalent qualifications
• Graduate from an accredited Secretarial School
• Proficiency in typewriting at a speed of 40-45 words per minute
• Training in word processing applications
• Minimum of three (3) years experience in the field

Applications accompanied by resumes should be submitted no later than Friday, May 31, 2024 to the:

Senior Director, Human Resource Management & Development,

Jamaica Constabulary Force,

NCB South Tower,

3rd Floor,

2 Oxford Road, Kingston 5.

Email: hrbranch@jcf.gov.jm

Please note that a detailed job description will be provided if requested at hrbranch@jcf.gov.jm. The Jamaica Constabulary Force Human Resource Division thanks all applicants for their interest; however, only shortlisted applicants will be contacted.

Data Entry Clerk (St. Catherine, Jamaica) - Portmore Community College

 The Portmore Community College, a government owned tertiary education institution is seeking to fill the following position.

Data Entry Clerk (MIS/IT1) (Band 2)
Minimum Qualification & Experience

• Passes in 4 CSEC subjects inclusive of English, Information Technology and Mathematics or Accounts
• HEART/NCTVET certificate in Data Operations
• One (1) year experience as a Data Entry Clerk/Operator

Applications should be sent to personnel@pcc.edu.jm and addressed to:
The Chairman,

c/o the Principal,
Portmore Community College,
P.O. Box 233,
Waterford,
St. Catherine.

Kindly indicate the position for which you are applying in the subject line.

The College wishes to thank all applicants and advises that only shortlisted applicants will be contacted.

Secretary (Kingston, Jamaica) - Jamaica Defence Force (Civilian)

Under the direct supervision of the Director, Jamaica Combined Cadet Force, the Secretary 2 (OPS/SS 2) is to provide support the operations of the Division by providing efficient and effective secretarial and administrative support services to the Head of Division and customers.

KEY OUTPUTS

• Polite and knowledgeable customer service provided
• Documents produced and records and filing system maintained
• Diary maintained and meetings and appointments arranged
• Office equipment and supplies managed and maintained for the office of the Director

KEY RESPONSIBILITIES

• Maintains basic knowledge of the operations of the Director’s Office.
• Advises callers with whom to communicate in the regarding specific issues.
• Advises callers of the Director’s availability and take messages in his absence or unavailability.
• Replies to routine queries arriving at the Director’s Office and directing other queries to the relevant official.
• Interviews visitors and callers to determine the nature of their enquiry and refers persons
• to the proper authority.
• Deals with complaints and requests.
• Issues routine information regarding technical, administrative and/or departmental matters.
• Disseminates information to internal and external parties.
• Composes letters and memoranda from general instructions.
• Answers routine correspondence.
• Establishes and maintains a system for the control and safe keeping of classified, secret and confidential documents and reports.
• Types all necessary correspondence for dispatch.
• Compose letters and memos based on general instructions.
• Record all mail/ files received and dispatched.
• Arrange for the printing, photocopying, binding, dispatch etc of documents produced.
• Design and maintain an effective general filing system.
• Reviews, proofreads, and edits documents prepared.
• Maintain the diary of the Director.
• Schedules appointments and briefs the Director on the matter before confirming meeting.
• Arrange meetings and ensures that recordings of the proceedings are done.
• Take minutes at meetings where directed to do so and circulating them as required.
• Collates and coordinates the bi-weekly work schedules for Unit Head’s meeting
• Makes local and international travel arrangements, prepares itineraries and maintains all travel records.
• Office equipment and supplies managed and maintained.
• Manage the Offices physical resources, such as printers, computers, phones etc. and arrange for the prompt repair or replacement of faulty equipment.
• Order and secure stationery and other supplies for the Director’s Office.

OTHER RESPONSIBILITIES

• Perform other related duties that may from time to time be assigned.

PERFORMANCE STANDARDS

• Level of customer satisfaction with service provided (internal and external)
• Timeliness of production of documents
• Number of instances of documents filed inaccurately
• Percentage (%) of the time that files are produced upon request
• Number of instances of stock-outs of office supplies

AUTHORITY

• To provide information to customers and callers
• To recommend repairs/replacement of machinery and equipment
• To order stationery and supplies

MINIMUM EDUCATION AND EXPERIENCE

• CXC/GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute and shorthand at 8 -100 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND).

OR

• Graduate of an accredited Secretarial School with proficiency in typewriting at speed of 40-45 words per minute and shorthand at a speed of 80- 100 word per minute, training in word processing applications and English Language at CXC or GCE O’ Level.

Interested persons should forward their applications and résumés via email ONLY to jobopps.jdfciv@mns.gov.jm NO LATER THAN Tuesday, April 23, 2024 to:

Director, Human Resource Management & Administration,
Human Resource Management & Administration (Civilian) Section,
Jamaica Defence Force,
Up Park Camp,
Kingston 5.

We appreciate your interest in this advertisement; unfortunately, only shortlisted candidates will be contacted.

Senior Secretary (Kingston, Jamaica) - Early Childhood Commission

The Early Childhood Commission (ECC), a statutory body of the Ministry of Education and Youth, with responsibility to regulate the operation of Early Childhood institutions, is seeking to identify highly motivated and dynamic individuals to fill the following post:

Senior Secretary (OPS/SS3) - Two (2) posts

Job Purpose

The Senior Secretary is responsible for providing general administrative and secretarial support to the Manager and the department.

Key Responsibilities:

• Prepares special recurring reports by gathering, compiling and typing data from various sources
• Locates and compiles information and manipulates and/or formats reports, graphs, tables, records and other illustrations
• Composes and types directives, bulletins, schedules, agendas and other documents
• Types correspondence and reports from dictation 
• Assists in the organization of events and activities by scheduling  rooms, issuing information, coordinating speakers and monitoring the budget 
• Manages the department head's calendar and arranges tentative schedules
• Makes arrangements for meetings; attends meetings, and prepares and transcribes minutes
• Makes travel and accommodation arrangements as required
• Opens, sorts and screens mail; drafts responses on matters for which authority has been delegated 
• Orders office supplies for the department and maintains all associated records
• Assists in the support and implementation of training programmes
• Provides administrative support in the development of training modules, agendas, and course descriptions as it relates to the departments activities
• Schedules and secures training needs, sign-in sheets, facilities and materials
• Assists with compiling, maintaining and filing all physical and computerized reports, records and other documents required

Minimum Required Education and Experience:

• Certified Professional Secretary Diploma/Management Diploma or equivalent qualifications
• Two (2) years working experience in an administrative position

Remuneration: Salary scale $1,711,080.00 - $2,301,186.00 per annum, and any other allowances attached to the post.

Written application along with detailed curriculum vitae should be submitted no later than Friday, April 12, 2024 to: 

Director, Human Resource Management & Administration (Acting),

The Early Childhood Commission,

Shops 45-49 Kingston Mall,

8-10 Ocean Boulevard, Kingston

Email: careers@ecc.gov.jm

Applications will only be accepted via the email address provided. We thank all applicants; however, only persons who are shortlisted will be contacted.

Secretary 2 (Kingston, Jamaica) - Min. of Economic Growth & Job Creation

Secretary 2 (OPS/SS 2) – (Vacant), salary range $1,272,269 - $1,711,060 per annum - Meteorology Services Branch, Ministry of Economic Growth and Job Creation (MEGJC):

Job Purpose
The incumbent is responsible to assist in providing accounting, stock taking and administrative services for the Meteorological Service.

Key Responsibilities
Technical/Professional:

• Receives and circulates to Branch Heads correspondences for their attention;
• Monitors that incoming correspondences and reports are scheduled and dealt with on a priority basis;
• Takes notes and prepare Minutes of meeting convened by Branch Heads whether Administrative or Technical;
• Screens visitors desirous of visiting Branch Heads and screen their calls;
• Circulates memoranda, circulars and other documents within the Branches;
• Undertake typing for staff of the Division;
• Keeps abreast of the role and functions of the Division with a view to conveying this information to visitors and the general public, when necessary;
• Provides information to the general public of the location of Tropical Cyclones that pose a threat to the Island, when necessary, based on information provided by relevant staff;
• Re-routes correspondences and other materials for filing to Registry;
• • Maintains ‘third copy file’ for Branch Heads;
• Maintains files and records for Branch Heads;
• Maintains a daily Diary of appointments for the Branch Heads and ensure that it is kept up to date;
• Takes dictation in shorthand and transcribing accurately by typing;
• Records telephone messages in the absence of Branch Heads and ensure that they receive all messages;
• Types outgoing correspondences for the Director in the absence of the Executive Secretary.

Required Knowledge, Skills and Competencies
Core:

• Good oral and written communication skills
• Quality and customer focused
• Results oriented
• Good interpersonal skills

Technical:

• Competence in the use of Word Processing, Spreadsheet and other office computer applications
• Excellent knowledge of office practice and procedures

Minimum Required Qualification and Experience

• CXC or GCE ‘O’ Level English Language or equivalent with proficiency in typewriting at a speed of 40-45 words per minute; successful completion of the prescribed Office Professional Training Course at the Management Institute for National Development (MIND);

OR

• CXC or GCE ‘O’ Level English Language with proficiency in typewriting at a speed of 40- 45 words per minute and training in word processing and spreadsheet applications. Graduated from an accredited Secretarial School with at least three (3) years’ experience in the field;
• At this level, Shorthand at a speed of 80-100 words per minute would be an asset.

Applications accompanied by résumés should be submitted no later than Tuesday, 26th March, 2024 to:

Senior Director,
Human Resource Management and Development,
Ministry of Economic Growth and Job Creation,
The Towers, 25 Dominica Drive,
Kingston 5.
Email: human.resources@megjc.gov.jm

Please note that only shortlisted applicants will be contacted.

Senior Secretary (Kingston, Jamaica) - Min. of Agriculture, Fisheries & Mining

The Ministry of Agriculture, Fisheries & Mining is inviting suitable qualified persons to fill the post of Senior Secretary (OPS/SS 3) – Vacant in the Finance & Accounts – Management Accounts Branch of this Ministry.