Administrative Assistant (Kingston, Jamaica) - Early Childhood Commission

 

The Early Childhood Commission (ECC), statutory Body of the Ministry of Education and Youth, with responsibility to regulate the operation of Early Childhood Institutions, is seeking to identify motivated and dynamic individuals to fill the following post: 

ADMINISTRATIVE ASSISTANT (OPS/ADS 1)

Job Purpose

Reporting to the Manager, ECD Training & Development, the incumbent performs a wide range of administrative and other office support activities, ensuring effective contact is maintained with persons and groups critical to the successful implementation of the programmes and activities. The officer will prepare correspondence, assist with filing, provide logistical support, maintain and manage the internal and external communication system, coordinate/execute administrative functions and strengthen the quality of services in an effort to ensure the efficient and effective operation of the Training and Development Department.

Key Responsibilities:

• Prepares special and recurring departmental reports by gathering , compiling and typing data from various sources
• Locates and compiles information and manipulates and/or formats reports, graphs, tables, records and other illustrations
• Composes and types directives, bulletins, schedules, agendas and other documents
• Types correspondence and reports from dictation 
• Assists in the organization of events and activities by scheduling  rooms, issuing information, coordinating speakers and monitoring the budget 
• Manages the department head's calendar and arranges tentative schedules
• Makes arrangements for meetings; attends meetings, and prepares and transcribes minutes
• Makes travel and accommodation arrangements as required
• Opens, sorts and screens mail; drafts responses on matters for which authority has been delegated 
• Orders office supplies for the department and maintains all associated records
• Assists in the support and implementation of training programmes
• Provides administrative support in the development of training modules, agendas, and course descriptions as it relates to the departments activities
• Schedules and secures training needs, sign-in sheets, facilities and materials
• Assists with compiling, maintaining and filing all physical and computerized reports, records and other documents required

Minimum Required Qualifications and Experience:

• Bachelor's degree in Management Studies or Business Administration or any other related discipline from a recognized tertiary institution 
• Certified Professional Secretary Diploma/Management Diploma or equivalent qualifications
• At least three (3) years working experience in an administrative position

Remuneration: Salary scale $2,190,302.00 - $2,945,712.00 per annum and any other allowances attached to the post.

Written application along with detailed curriculum vitae should be submitted no later than Friday, April 12, 2024, to: 

Director, Human Resource Management & Administration (Acting),

Early Childhood Commission,

Shops 45 - 49 Kingston Mall,

8 -10 Ocean Boulevard, Kingston,

Email: careers@ecc.gov.jm

Applications will only be accepted via the email address provided. We thank all applicants; however, only persons who are shortlisted will be contacted.