Executive Assistant (Kingston, Jamaica) - Early Childhood Commission

The Early Childhood Commission (ECC), a statutory body of the Ministry of Education and Youth with responsibility to regulate the operation of early childhood institutions, is seeking to identify highly motivated and dynamic individuals to fill the following post:

EXECUTIVE ASSISTANT (GMG/SEG 1) 

Job Purpose

Reporting to the Executive Director, the incumbent is responsible to perform and coordinate a wide variety of complex and confidential administrative and secretarial activities as required by the daily operations in the Executive Director's office.

Key Responsibilities:

• Coordinates the activities of the Corporate Division to ensure that the Division meets the corporate strategic objectives of the organization
• Provides a wide variety of executive administrative activities ensuring support to the Executive Director including typing, filing, screening visitors and in-coming calls, routing in-coming mail, scheduling appointments and meetings, recording, typing and circulating minutes
• Researches and analyzes data and prepares draft reports on routine administrative matters or other informational or statistical materials as required
• Composes correspondence independently for own signature or the signature of appropriate management staff; reviews finished materials for completeness, accuracy, format, compliance with policies and procedures, and appropriate English usage
• Responds to requests, inquiries and complaints from organizations and the general public; refers persons to the relevant authorities where deemed necessary and follows through on the resolution of issues
• Setup and maintain pertinent corporate files and keep confidential correspondence and reports available for easy retrieval and efficient operation of the corporate division 
• Receives, reads and screens incoming correspondence and reports; make preliminary assessment of the importance of the materials and organize documents; handle some matters personally and forward appropriate materials to the executive and/or staff, and follow-up to ensure action is completed
• Provide information, correspondence and other materials to direct reports of the Executive Director, transmitting directives, instructions and assignments and follow-up on status of same

Minimum Required Education & Experience:

• First degree in Administrative Management or equivalent qualifications
• Five (5) years working experience in an administrative position including two (2) years at a supervisory level

Remuneration: Salary scale $3,501,526.00 - $4,709,163.00 per annum, and any other allowances attached to the post.

Written application along with detailed curriculum vitae should be submitted no later than Friday, July 19, 2024 to:

Director, Human Resource Management & Administration (Acting)

Early Childhood Commission,

Shops 45-49, Kingston Mall, 

8-10 Ocean Boulevard, Kingston

Email: careers@ecc.gov.jm

Applications will only be accepted via the email address provided. We thank all applicants, however, only persons who are shortlisted will be contacted.