Senior and Junior Secretary (Kingston, Jamaica)

Proposed Salary:

• Senior Secretary (Salary range $1.7M - 3M per annum).
• Junior Secretary (Salary range $1.4M - 1.9 per annum)

(based on qualifications and willingness to work on weekends)

Job Purpose

Under the supervision of a Manager/Director, the Senior/Junior Secretary provides administrative and secretarial services to facilitate the efficient operations of the Division.

Key Responsibilities:

• Takes dictation of letters, memos and reproduce;
• Prepares documents on behalf of the manager/Director;
• Schedules appointments for meetings and maintains diary;
• Prepares documents for submission to meetings/conferences/workshops;
• Attends meetings to record Minutes and reproduces the same and action sheets for circulation;
• Receives, checks and records all correspondence
• Receives, screens and gives information to visitors and telephone callers;
• Updates contacts information (telephone, email addresses etc.);
• Maintains an effective and efficient Filing System that allows for speedy retrieval of documents/information;
• Keeps proper records/files and constantly updating by Liaising with manager and Registry;
• Drafts documents and ensure they are error free, prepared in the appropriate format and conform to established standards.
• Arrange meetings as required.
• Any other secretarial task associated with the department.
• Work on weekends when the need arises.

Required Knowledge, Skills and Competencies Core:

• Good oral and written communication skills
• Teamwork and co-operation
• Initiative, Good planning and organizing skills
• Proficiency in the use of Microsoft Office Suite and other relevant computer applications and systems

Minimum Required Qualification and Experience:

• CXC or GCE O'Level subjects including English Language
• Secretarial/administrative experience.
• Added advantage will be degree or Certified Administrative Professionals courses completion;
• Maybe required to work beyond normal working hours as well as on weekends and holidays.

Applications along with resume' and name of two references should be submitted no later than 31st July, 2024 to: Personnel and Administrative Officer, email:  datapointja@gmail.com

Only short listed applicants will be notified.