Teachers (May Pen, Clarendon, Jamaica) - Central High School

The Board of Management of the Central High School invites applications for the following positions:

1. Two (2) teachers of English Language up to CAPE 
1. -One (1) - clear vacancy
2. -One (1) - eight months
2. Clerical Assistant - clear vacancy (with background in Acounting)
   

The deadline for receipt of all applications is December 10, 2024. 

Applications should be addressed to:

The Chairman,

c/o The Principal,

Central High School,

Sevens Road,

May Pen P.O., Clarendon.

Email: central.high.cla@moey.gov.jm

SENIOR SECRETARY (Kingston, Jamaica) - Houses of Parliament

SENIOR SECRETARY PAY BAND 4 (OPS/SS 3) (vacant)

Applications are invited from suitably qualified persons for the post of Senior Secretary Band 4
(OPS/SS 3) (vacant) at the Houses of Parliament.

The salary range is from $1,711,060 - $2,301,186 per annum.

JOB PURPOSE
The incumbent will be responsible for providing secretarial and administrative support to the
Committee Administration and Research Coordinator.

MAIN DUTIES AND RESPONSIBILITIES

• Types correspondence, reports and other documents, as required;
• Composes letters and memoranda as required and submit for review;
• Establishes, updates, maintains and controls computerized and manual confidential files
• Takes minutes at meetings;
• Organises and maintains proper filing system;
• Maintains appointment diary and reminds of appointments, in advance;
• Prepares Agendas for meetings and recognize relevant information and documents;
• Ensures that the weekly schedule is prepared and distributed to all members of staff and all other relevant bodies;
• Keeps an up to date list of all Committees of the Houses of Parliament;
• Assists with the reproduction of documents for committee meetings;
• Receives and screens telephone calls and directs them accordingly;
• Answers general enquiries regarding the Unit
• Performs other related functions assigned from time to time.

REQUIRED SKILLS/COMPETENCIES

• Good time management and organizational skills
• Excellent oral and written communication skills
• Must be able to work under pressure
• Excellent planning and organizing skills
• Excellent interpersonal and team building skills
• Ability to work on own initiative
• Proficient in the use of computer applications

MINIMUM QUALIFICATIONS AND EXPERIENCE

• CXC or GCE O’ Level English Language; successful completion of the prescribed course of study at the Management Institute for National Development, proficiency in typewriting at speed of 50-55 words per minute, plus four to five (4-5) years general office experience, OR
• Graduation from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute; training in the use of a variety of software applications e.g. word processing, database and spreadsheets; English Language at CXC or GCE O’ Level; completion of appropriate Office Professional Training Course at Management Institute for National Development plus four to five (4-5) years general office experience, OR
• Successful completion of Certified Professional Secretary course or Certificate in Administrative Management (CAM), Level 2; proficiency in typewriting at a speed of 50-55 words per minute; English Language at CXC or GCE O’ Level; training in the use of a variety of computer software applications and four to five (4-5) years general office experience.

Application accompanied by resume should be submitted no later than Friday, September 27,
2024 to:

Clerk to the Houses,
Houses of Parliament,
Gordon House,
81 Duke Street,
Kingston.
Email: clerk@japarliament.gov.jm

Please note that only short listed applicants will be contacted.

Senior Secretary, etc (St. Catherine, Jamaica) - Spanish Town High School

 Vacancies:

• Senior Secretary (OPS/SS III) - Principal's Secretary
• One (1) Teacher of Clothing and Fashion - (eight (8) months)

Senior Secretary (OPS/SS III)

Minimum Required Qualifications and Experience:

• Associate degree/diploma from an accredited secretarial institution
• Successful completion of the prescribed course of study at the Management Institute for National Development (MIND) or diploma/degree in Business Administration
• Completion of Certified Professional Secretary course
• Proficiency in typing at a speed of 50 - 55 words per minute and shorthand at a speed of 100 - 120 words per minute
• Four (4) CSEC Level subjects inclusive of English Language and Mathematics along with other Business Education related subjects
• Training in the use of Microsoft Office Suite and/or Certification in Computer applications
• Four (4) years general office and secretarial experience

Special Conditions Associated with the job:

• Excellent written and oral communication 
• Must display good customer service skills
• Must be able to work on their own initiative
• Have a pleasant personality

One (1) Teacher of Clothing and Fashion 

• Eight (8) months
• Requisite qualifications and training required

Deadline for all applications is Friday, September 20, 2024.

 

Apply to: 

The Chairman,

C/o The Principal,

Spanish Town High School,

Young Street, Spanish Town P.O., St. Catherine.

Senior Secretary (Kingston, Jamaica) - University Hospital of the West Indies

Applications are invited from suitably qualified persons to fill the position of Senior Secretary - Clinical Services  (OPS/SS 3) at the University Hospital of the West Indies.

Salary: $1,711,060 per annum

Summary of Duties:

Under the general direction of the Senior Director - Clinical Services/Medical Chief of Staff, the Senior Secretary - Clinical Services is responsible for:

• Typing letters, reports, circulars, memo, and letters of recommendation for agencies
• Attending meeting, taking notes, transcribing and producing minutes in a timely manner
• Maintaining appointment diary for the Senior Director - Clinical Services/Medical Chief of Staff and disseminating information as directed
• Contacting Heads of Departments or other personnel to relay information regarding meetings as other appointments or to convey information generally 
• Obtaining patients' records for investigation purposes and maintaining a reliable tracer system
• Receiving and dispatching correspondence (internally/externally) using reliable logging system
• Liaising with Hospital's Lawyers, as directed, to provide assistance regarding cases involving patients' complaints
• Following up on status/progress of Medical Reports for patients from consultants for inquiry purposes or otherwise
• Receiving complaints (oral/written) on the bahalf of the Medical Chief of Staff and attend to or referred for the appropriate action

Minimum Required Education and Experience:

• MIND certificate in Administrative Management (Level 3)
• At least four (4) years of work experience in the related field
• Experienced Secretary/Executive Secretary specializing in handling top management or equivalent

Applications accompanied by resumes should be submitted no later than September 13, 2024 to:  

hrd@uhwi.gov.jm 

Or

Senior Director,

Human Resource Management & Development,

University Hospital of the West Indies,

Mona, Kingston 7.

It should be noted that only shortlisted applicants will be invited to attend an interview.

Senior and Junior Secretary (Kingston, Jamaica)

Proposed Salary:

• Senior Secretary (Salary range $1.7M - 3M per annum).
• Junior Secretary (Salary range $1.4M - 1.9 per annum)

(based on qualifications and willingness to work on weekends)

Job Purpose

Under the supervision of a Manager/Director, the Senior/Junior Secretary provides administrative and secretarial services to facilitate the efficient operations of the Division.

Key Responsibilities:

• Takes dictation of letters, memos and reproduce;
• Prepares documents on behalf of the manager/Director;
• Schedules appointments for meetings and maintains diary;
• Prepares documents for submission to meetings/conferences/workshops;
• Attends meetings to record Minutes and reproduces the same and action sheets for circulation;
• Receives, checks and records all correspondence
• Receives, screens and gives information to visitors and telephone callers;
• Updates contacts information (telephone, email addresses etc.);
• Maintains an effective and efficient Filing System that allows for speedy retrieval of documents/information;
• Keeps proper records/files and constantly updating by Liaising with manager and Registry;
• Drafts documents and ensure they are error free, prepared in the appropriate format and conform to established standards.
• Arrange meetings as required.
• Any other secretarial task associated with the department.
• Work on weekends when the need arises.

Required Knowledge, Skills and Competencies Core:

• Good oral and written communication skills
• Teamwork and co-operation
• Initiative, Good planning and organizing skills
• Proficiency in the use of Microsoft Office Suite and other relevant computer applications and systems

Minimum Required Qualification and Experience:

• CXC or GCE O'Level subjects including English Language
• Secretarial/administrative experience.
• Added advantage will be degree or Certified Administrative Professionals courses completion;
• Maybe required to work beyond normal working hours as well as on weekends and holidays.

Applications along with resume' and name of two references should be submitted no later than 31st July, 2024 to: Personnel and Administrative Officer, email:  datapointja@gmail.com

Only short listed applicants will be notified.

Lecturer, Senior Secretary (Kingston, Jamaica) - St. Joseph's Teachers' College

Applications are invited for the following positions:

Lecturer - Primary Education (8 months)

Minimum required qualification and experience:

• Master's Degree in Curriculum Development and Instruction or Educational Assessment and Measurement.
• A Bachelor's degree in Special Education would be an asset.
• At least five (5) years' teaching experience at the Tertiary level.
• A Diploma in Teaching.

Personal Attributes Required:

• Proficient in the use of Microsoft Suite applications and Moodle Learning Platform.
• Excellent in oral and written communication, interpersonal, research and presentation skills.
• Ability to balance a variety of tasks and demands.
• Excellent organizational skills and ability to work productively in a team.
• Be organized, efficient and self-motivated.

Senior Secretary - OPS/SS 3 (4 months)

Minimum Required Qualification and Experience

• Associate Degree in Business or equivalent
• Professional secretarial qualifications
• At least five (5) years' experience in a secretarial/administrative role

Personal Attributes Required:

• Exceptional communication and interpersonal skills
• Excellent customer service skills
• Competency with the Microsoft Suite
• Attention to detail and accuracy
• Must be extremely confidential
• Must manage tasks and time efficiently

Applications along with Resumes should be sent to hr@sjtc.edu.jm no later than Wednesday, July 31, 2024.

Please address your application to:

The Chairman of the Board

St. Joseph's Teachers' College

16 Old Hope Road, Kingston 5

Note: Only short-listed applicants will be contacted.

Tel: (876) 926-6659 or (876) 926-6694

Fax: (876) 920-9803

Email: sjtcjamaica@hotmail.com

Website: www.sjtc.edu.jm

Senior Secretary (Kingston, Jamaica) - Early Childhood Commission

The Early Childhood Commission (ECC), a statutory body of the Ministry of Education and Youth, with responsibility to regulate the operation of Early Childhood institutions, is seeking to identify highly motivated and dynamic individuals to fill the following post:

Senior Secretary (OPS/SS3) - Two (2) posts

Job Purpose

The Senior Secretary is responsible for providing general administrative and secretarial support to the Manager and the department.

Key Responsibilities:

• Prepares special recurring reports by gathering, compiling and typing data from various sources
• Locates and compiles information and manipulates and/or formats reports, graphs, tables, records and other illustrations
• Composes and types directives, bulletins, schedules, agendas and other documents
• Types correspondence and reports from dictation 
• Assists in the organization of events and activities by scheduling  rooms, issuing information, coordinating speakers and monitoring the budget 
• Manages the department head's calendar and arranges tentative schedules
• Makes arrangements for meetings; attends meetings, and prepares and transcribes minutes
• Makes travel and accommodation arrangements as required
• Opens, sorts and screens mail; drafts responses on matters for which authority has been delegated 
• Orders office supplies for the department and maintains all associated records
• Assists in the support and implementation of training programmes
• Provides administrative support in the development of training modules, agendas, and course descriptions as it relates to the departments activities
• Schedules and secures training needs, sign-in sheets, facilities and materials
• Assists with compiling, maintaining and filing all physical and computerized reports, records and other documents required

Minimum Required Education and Experience:

• Certified Professional Secretary Diploma/Management Diploma or equivalent qualifications
• Two (2) years working experience in an administrative position

Remuneration: Salary scale $1,711,080.00 - $2,301,186.00 per annum, and any other allowances attached to the post.

Written application along with detailed curriculum vitae should be submitted no later than Friday, April 12, 2024 to: 

Director, Human Resource Management & Administration (Acting),

The Early Childhood Commission,

Shops 45-49 Kingston Mall,

8-10 Ocean Boulevard, Kingston

Email: careers@ecc.gov.jm

Applications will only be accepted via the email address provided. We thank all applicants; however, only persons who are shortlisted will be contacted.

Senior Secretary (Kingston, Jamaica) - Min. of Agriculture, Fisheries & Mining

The Ministry of Agriculture, Fisheries & Mining is inviting suitable qualified persons to fill the post of Senior Secretary (OPS/SS 3) – Vacant in the Finance & Accounts – Management Accounts Branch of this Ministry.

Secretary, Customer Service Assistant, etc. (Kingston, Jamaica) - N.E.P.A.

N.E.P.A.

National Environment and Planning Agency

Career Opportunities

Applications are invited from suitably qualified persons for the positions of:

• Senior Secretary 
  
  
  
• Customer Service Assistant
• Public Procurement Administrator

Salary: $914,963.00 - $1,122,405.00 p.a.

Details are available on the Agency's website at www.nepa.gov.jm

Applications must be submitted by email to HRM@nepa.gov.jm or in writing to 

 

Director,

Human Resource Management and Department,

National Environment and Planning Agency,

11 Caledonia Avenue, Kingston 5.

No Later than Tuesday, January 3, 2023.

While we appreciate all applications, only short-listed applicants will be contacted.

Managing and protecting Jamaica's land, wood, air and water 

An Agency of the Ministry of Economic Growth and Job Creation

Teachers, Cooks, etc (Manchester, Jamaica) - Bishop Gibson High School For Girls

The Board of Management of Bishop Gibson High School For Girls is inviting applicants to apply for the following positions:

• Music/Religious Education (clear vacancy)
• Dean of Discipline
• Science Laboratory Technician (clear vacancy)
• Relief Watchman
• Tuckshop Attendant/Cashier
• System Administrator
• Cook

You may send your applications to:

The Chairman,

c/o The Principal,

Bishop Gibson High School for Girls,

3 Newleigh Road,

Mandeville P.O.,

Manchester.

Email: bghsapplications@gmail.com

Deadline is October 20, 2022

Only shortlisted applicants will be contacted.

Senior Secretary (Kingston, Jamaica) - Ministry of Justice

 

The Ministry of Justice (MOJ) is seeking to recruit a suitably qualified person to fill the position of Senior Secretary (OPS/SS 3)– in the Project Management, Evaluation & Technical Services Division (Vacant), salary range $ 1,007,823.00 to $ 1,197,984.00 per annum and any allowance(s) attached to the post.

JOB PURPOSE (reason for job existing)

Under the supervision of the Director, the incumbent provides secretarial and administrative

support services to ensure the efficient and effective operations of the Project Management &

Evaluation Branch.

KEY RESPONSIBILITIES

• Prepare letters, memoranda, reports and documents for supervisor's signature;

• Prepare responses to correspondence containing routine enquiries;

• Open, sort and distribute incoming correspondence, including facsimiles and emails;

• File and retrieve documents, records and reports;

• Prepare requisitions for office supplies and maintain record of the distribution of stationery

and supplies to members of staff within the Unit;

• In consultation with Supervisor, maintain and update appointment diary;

• Provide administrative/secretarial support for the unit by answering telephones, assisting

visiting personnel, and resolving and/or referring a range of administrative problems and

enquiries;

• Schedule and coordinate meetings, events, interviews, appointments, and/or other similar

activities for supervisor, which may include arrangements for coordinating travel and

accommodation;

• Establishes and maintains an electronic tracking system for correspondence, files and

progress reports.

• Conduct research to ensure correct and appropriate quotations are included in contract

documents prepared for signature;

• Prepare government contracts to awarded contractor for signing;

• Prepare monthly and quarterly reports;

• Investigate complaints by relevant officers and resolve problems as directed by the Director, Project Management and Evaluation.

REQUIRED COMPETENCIES

• Excellent oral and written communication skills

• Good interpersonal skills

• Excellent customer relations and quality focus skills

• Good planning and organizing skills

• Team work and cooperation

• Proficient in relevant software application

• Excellent time management skills

• Use of Technology

• Problem Solving

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

Qualifications and Experience

• CXC/GCE O’ level English Language; successful completion of the Certificate in

Administrative Management (CAM) level 2 at the Management Institute for National

Development (MIND), proficiency in typewriting at a speed of 50-55 words per minute

and shorthand at a speed of 100-120 words per minute, plus 4-5 years general office

experience.

OR

• Graduation from an accredited school of Secretarial Studies with proficiency in typewriting

at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per

minute; training in the use of a variety of software applications e.g. word processing,

database and spreadsheets; English Language at CXC/GCE O’ level; completion of the

appropriate Office Professional Training Course at the Management Institute for National

Development (MIND) plus 4-5 years general office experience.

Kindly submit a cover letter and resume along with the names, telephone numbers and email

addresses of two (2) references, one must be a former/current supervisor

no later than Wednesday, July 20, 2022 to:

Director, Human Resource Management and Development,

Ministry of Justice,

61 Constant Spring Road,

Kingston 10.

Email: careers@moj.gov.jm

The Ministry of Justice thanks all applicants for their interest, but only shortlisted applicants will be contacted.

Senior Legal Secretary Needed (Kingston, Jamaica) - Council of Legal Education

 Council of Legal Education

Norman Manley Law School

Senior Legal Secretary

Salary Scales: J$1,093,728.00 - J$1,383,453.00

The Council of Legal Education-Norman Manley Law School, invites applications for the post of Senior Legal Secretary. The job holder is expected to perform secretarial/administrative, paralegal, and other duties, in order to contribute to the day-to-day operations, efficiency and productivity of the Legal Aid Clinic.

At minimum, the incumbent should have the following academic qualifications:

• Diploma in Business Studies or equivalent from a recognized tertiary institution.
• Five (5) CXC subjects, which must include English and Mathematics. English should be at Level 1 or 2.
• Five (5) years' secretarial experience within a legal environment.
• Paralegal training and/or experience in a Law Office or Legal Department.

Attached is the Job Specification and Description, which outlines the requisite knowledge, skills, attitudes, competencies, and duties.

Kindly submit a signed cover letter, an updated resume, and three (3) signed character reference letters to jobs@nmlscle.com by Friday, July 1, 2022.

The successful applicant will be expected to assume duties by Tuesday, August 1, 2022.

The Norman Manley Law School recognizes the time and effort it takes to apply for a position and thanks all applicants. However, only shortlisted applicants will be contacted.

Senior Secretary (Kingston, Jamaica) - Calabar High School

The Board of Management of Calabar High School invites applications from suitable, qualified and committed individuals to fill the post of:

Senior Secretary

The prospective candidate should:

• Possess secretarial qualifications from an accredited institution
• Have a minimum of three (3) years working experience in a similar capacity
• Be confidential, reliable and punctual
• Possess strong written and oral communication skills to communicate at all levels
• Possess strong interpersonal and relationship building skills
• Establish and maintain a system for the control of the safe keeping of classified and confidential documents and reports
• Demonstrate expertise in the use of Microsoft Office and Google Suite
• Knowledge of records management and of government procedures

Applicants are required to submit their applications resumes no later than March 18, 2022 to:

The Chairman

c/o The Principal

61 Red Hills Road, Kingston 20.

Telephone: (876) 618-0015 / (876) 618-0029 

Email: calaoffice.principal@gmail.com

Only shortlisted applicants will be contacted.

Senior Secretary (Kingston, Jamaica) - Office of the Children's Advocate

 Applications are invited from suitably qualified persons to fill the following vacant post in the Office of the Children's Advocate (a Commission of Parliament). The post is offered on a three (3) years fixed term contract with the attachment of a performance-based gratuity of 25% applicable each year.

Senior Secretary - Legal Department (OPS/SS 3)

Further information on the position may be obtained from the OCA's website at www.oca.gov.jm

Interested persons are invited to submit their applications accompanied by a detailed resume with the names, addresses and contact details of two (2) referees no later than 4:00 pm, Friday, February 4, 2022 to:

The Manager, Human Resource and Administration

Office of the Children's Advocate

11th Floor, Air Jamaica Building

72 Harbour Street, Kingston.

Email: vacancies@oca.gov.jm or fax to: (876) 922-6785.

We thank all applicants for their interest, but please be advised that only shortlisted candidates will be contacted.

Senior Secretary (Portland, Jamaica) - Fair Prospect High School

 The Fair Prospect High School hereby advertises the post SENIOR SECRETARY for March 1, 2022. 

Requirements:

• Associate degree in Business Studies from a recognized institution and a certificate in Secretarial Studies
• At least five (5) years experience in the same or similar position
• Must be knowledgeable about computers and be able to use them efficiently to carry out related tasks

Applications should be addressed to:

The Chairman

c/o The Principal

Fair Prospect High School

Long Bay P.O.,

Portland.

Applications may be emailed to: fairprospect.high.por@moey.gov.jm

Closing date - February 11, 2022.

Records Clerk, etc (Kingston, Jamaica) - Office of the Director of Public Prosecutions

The  Office of the Director of Public Prosecutions (ODPP), an independent department of the Ministry of Justice, seeks to fill the following positions:

1. Senior Secretary (OPS/SS 3) - 3 posts - Vacant 

Salary range: $969,060 - $1,151,908 per annum plus any allowances applicable to the post.

2. Records Clerk (PIDG/RIM 1) - 1 post - Vacant 

Salary range: $630,388 - $749,334 per annum plus any allowances applicable to the post.

Senior Secretary Job Description

Job Purpose

The core function of the job is to effectively and efficiently provide administrative and legal assistance to the Crown Counsel. The role requires the ability to initiate, organize and manage confidential and high level legal documents which are of a sensitive nature.

Minimum required education and experience:

• Four (4) GCE/CSEC subjects at general proficiency level including English Language
• Successful completion of the prescribed course of study at the Management Institute for National Development (MIND)
• Typing speed of 50 - 55 words per minute
• At least four (4) years of secretarial experience

OR

• Four (4) GCE/CSEC subjects at general proficiency level including English Language
• Certified Professional Secretary designation from an accredited institution
• Typing speed of 50 - 55 words per minute
• Training in the use of a variety of software applications
• At least four (4) years secretarial experience

Records Clerk Job Description

Job Purpose

The core function of the job is to effectively and efficiently provide assistance with Records Management and Registry functions, assisting with the management of the documentation of all correspondence received from the Office. Also assisting with managing databases related to the functions in order to maintain an environment conducive to high quality service.

Minimum required education and experience:

• Graduate of secondary level institution with five (5) CSEC or GCE O' level subjects, including English Language and Mathematics or equivalent
• Two (2) years of working experience in a similar capacity

Applications with résumés are to submitted no later than Friday, November 19, 2021 to:

The Director, Human Resource Management & Administration

Office of the Director of Public Prosecutions

Public Building West 

Kings Street,

Kingston.

Email: employment@dpp.gov.jm

Job description for these positions are available from the Human Resource Management and Administration Division in the Office of the Director of Public Prosecutions. 

We thank all applicants for their interest, but only those shortlisted will be contacted. 

Senior Secretary (Montego Bay, Jamaica) - Mount Alvernia High School

 Minimum Qualifications:

• Five (5) CSEC/GCE subjects including English Language
• Certificate from an accredited Secretarial school with 45 - 50 wpm in typing skills and 100 - 120 wpm in Shorthand 
• Four (4) to five (5) years work experience
• Knowledge of Microsoft Office Suite applications

Kindly submit hard copies of application letter and résumé by Friday, March 12, 2021 to:

The Chairman

c/o The Principal

Mount Alvernia High School

2 Queen's Drive, St. James 

Tel: (876) 952-2391 or 

Email: mountalvernia.high.sjs@moe.gov.jm

Only shortlisted candidates will be called for an interview.

Senior Secretary (Kingston) - Institute of Jamaica

Senior Secretary (OPS/SS 3) in the Institute of Jamaica, salary range $969,060 - $1,151,908 per annum and any allowance(s) attached to the post.  

Job Purpose 

To co-ordinate secretarial services to the Director related to correspondence, letters, memoranda scheduling of appointments, Minute-taking and other administrative duties.   

Key Responsibilities   

• Types letters, inter-office memoranda, notices and other correspondences, 
• Takes Minutes of Advisory Board Meetings/reproducing and typing Minutes;  
• Dispatches Minutes and Agenda to participants;  
• Arranges for Advisory Board Meetings by preparing and sending out notices through electronic mail to Advisory Board Members, telephoning to remind them of meetings; 
• Receives and stamps all correspondence for the Division and prepares responses for the Director; 
• Notes appointments in Director’s diary and prepares necessary files and reminders for all meetings;  
• Arranges internal and external meetings on instruction of the Director;
• Prepares and dispatches mails to the relevant persons; 
• Organizes and maintains proper Filing System for the Division;   
• Files all correspondence received on the relevant files;  
• Creates new files, closes old ones and issues files to officers; 
• Checks supplies received against the quantities ordered in the requisition and keeps proper record of distribution;  
• Monitors the storage of stationeries and retrieves them when necessary;
• Answers the telephone; screens incoming calls and takes messages for the Director; 
• Assists Administrator in dispatching the Messenger; 
• Maintains records of photocopies and deposits collection of monies.  

Required knowledge, Skills and Competencies  

Core: 

•  Good oral and written communication   
• Teamwork and cooperation   
• Customer and quality focus   

Technical:  

• Proficiency in Microsoft Office Application, in particular Microsoft Word
• Good knowledge of office procedures and practices.  
• Knowledge of Basic Accounting Procedures  

Minimum Required Qualification and Experience   

• CXC or GCE ‘O’Level subjects including English Language; successful completion of the prescribed Secretarial Course of study at the Management Institute for National Development (MIND) or any Accredited Secretarial Studies, proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, plus four (4) to five (5) years’ general office experience;                    OR  
• Graduation from an accredited school of Secretarial Studies with proficiency in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute, training in the use of a variety of software applications e.g., word processing, database and spread sheets; English Language at CXC or GCE ‘O’Level; completion of the appropriate Office Professional Training Course at the Management Institute for National Development, plus four (4) to five (5) years’ general office experience; OR  
• Successful completion of the Certified Professional Secretary course; proficient in typewriting at a speed of 50-55 words per minute and shorthand at a speed of 100-120 words per minute; English Language at CXC or GCE ‘O’Level; training in the use of a variety of software applications and four (4) to five (5) years’ general office experience plus the appropriate Office Professional Training Course at the Management Institute for National Development.  

Special Conditions associated with the job  

• May be required to work outside of usual working hours  

Applications accompanied by Résumés should be submitted no later than Friday, 23rd October, 2020 to: 

Director, Human Resource Development & Management 
Institute of Jamaica 
10 -16 East Street 
Kingston.

Email: personnel@instituteofjamaica.org.jm 

FAX # 922-1147 

Please note that only short listed applicants will be contacted. 

Senior Secretary (Head Office - Kingston) - Electoral Commission of Jamaica

Core Duties:

• Performs follow-ups to secure timely responses from internal units and external entities to correspondence emanating from the Unit
• Makes appointments and receives visitors for the Assistant Director and assists them in accordance with established procedures
• Takes messages in his/her absence, screen callers and direct calls to Assistant Director or refers them to appropriate officers as the situation dictates
• Prepares draft responses, letters, memos, reports and minutes of meetings
• Maintains suitable filing systems (manual/electronic)
• Conducts research as directed

Minimum Qualification and Experience:

• Five (5) CSEC subjects inclusive of English Language and Mathematics and with passes at grades 1, 2 or 3
• Diploma in Secretarial Studies from an accredited institution and/or Certified Administrative Management (CAM)
• Level 2 certificate from the Management Institute for National Development (MIND)
• Proficiency in standard computer applications (Microsoft Word, Excel, PowerPoint)
• Minimum of three (3) years experience at a similar level
• Designation of Certified Professional Secretary (CPS)

Salary: $969,060 - $1,151,908 per annum

Applications should be submitted by Friday, October 9, 2020 to:

The Director, Human Resource Management

P.O. Box 671, G.P.O., Kingston.

Email: hr@eoj.com.jm

Senior Secretary (Kingston, Jamaica) - National Housing Trust

 The National Housing Trust seeks to identify a Senior Secretary (Legal Secretary) for its Company Secretariat and Legal Services Department.

Main Duties:

The main responsibilities include but are not limited to:

• Preparing documents for litigation or other matters as required
• Preparing diverse agreements
• Finalizing and collating contract documents
• Maintaining cases for which judgements are received to ensure compliance
• Reviewing and responding to customer queries
• Managing the litigation Legal Officer's diaries; and
• Preparing and submitting reports

Qualifications:

The Senior Secretary must have:

• At least five (5) subjects at the CXC or GCE O' level inclusive of English Language and Mathematics
• Paralegal certification
• Certified Professional Secretary (CPS) designation; and
• At least two (2) years experience as a Senior/Legal Secretary

The following skills/competencies are required at above average levels:

• Communication (oral and written)
• Report writing 
• Records management
• Proficiency in the use of Microsoft Office Suite
• Interpersonal and customer relations; and
• Minute taking and meeting management

Knowledge of:

• Litigation and other legal processes
• NHT's Act, policies and procedures

If you have an interest in the position, submit an application letter and résumé no later than Friday, October 2, 2020 to:

Employment and Retention Coordinator

Human Capital Management Department

National Housing Trust

4 Park Boulevard,

Kingston 5.

Email: hrm@nht.gov.jm