Administrator (Kingston, Jamaica) - Ministry of Health & Wellness

 

Applications are invited from suitably qualified persons to fill the position of Administrator (GMG/AM 2) (Band 4) – vacant, in the Corporate Services Division, Ministry of Health & Wellness, with salary at the rate of $1,711,060 per annum.

JOB PURPOSE

Under the general direction of the Principal Director, Corporate Services, the Administrator is responsible for providing administrative support to facilitate the efficient management of activities between the Division/Branches

KEY RESPONSIBILITY AREAS

Administrative Responsibilities

• Coordinates Divisional/Unit meetings for the Principal Director
• Co-ordinates activities to facilitate the effective management of services within the Branches
• Communicates with Heads of Branch/Units, individuals, on behalf of the Principal Director to allow for improvement and further effectiveness in the operations of the Division;
• Prepares administrative policies and procedures as required for the Principal Director;
• Coordinates and compiles quarterly and monthly reports on the activities of the Division;
• Prepares action plans and follows up for completion of tasks
• Co-ordinates local and overseas travel arrangements for the Principal Director;
• Assists in the preparation of the budget for the Division;
• Updates and maintains payment database for the Division
• Compiles and submits payments report as request by the Principal Director
• Prepare commitment voucher/purchase orders for the office of the Principal Director
• Prepares Administrative Budget for the Office of the Principal Director as requested

TECHNICAL/PROFESSIONAL RESPONSIBILITIES

• Disseminates information for meetings to relevant staff/officers;
• Takes and produces minutes of meetings and ensures dissemination of same
• Reads and analyses incoming memoranda, submissions and reports, to determine their significance and plan their distribution;
• Conducts research, collects and analyses data to prepare reports and documents for consideration and presentation by the Director;
• Prepares written responses to routine enquires as requested by the Director:
• Prepares and modifies documents including correspondence, reports, drafts, memoranda and emails;
• Coordinates and facilitates the flow and distribution of information between the Permanent Secretary’s Office and other Division’s/Unit’s within the MOH and Regional Health Authorities;
• Liaises with Directors and Programme Managers in order to follow-up on matters as well as to get information for various purposes.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Diploma in Public Administration or Management Studies;
• At least One (1) years of experience in a similar administrative support position; or, an equivalent combination of education and experience

OR

• Five (5) CXC or GCE ‘O’ Level subjects including English Language and Mathematics or a numeric subject; successful completion of the prescribed Secretarial/Administrative Management Course of study at the Management Institute for National Development (MIND) or equivalent Course.
• Minimum 2 years’ experience in a similar capacity in the secretariat skills

Applications with résumés are to be submitted no later than Wednesday, September 11, 2024 to:

Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
40 Knutsford Boulevard,

Kingston 5.

Email: jobs@moh.gov.jm

The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.