Administrator (Kingston, Jamaica) - Ministry of Health & Wellness

 

Applications are invited from suitably qualified persons to fill the position of Administrator (GMG/AM 2) (Band 4) – vacant, in the Corporate Services Division, Ministry of Health & Wellness, with salary at the rate of $1,711,060 per annum.

JOB PURPOSE

Under the general direction of the Principal Director, Corporate Services, the Administrator is responsible for providing administrative support to facilitate the efficient management of activities between the Division/Branches

KEY RESPONSIBILITY AREAS

Administrative Responsibilities

• Coordinates Divisional/Unit meetings for the Principal Director
• Co-ordinates activities to facilitate the effective management of services within the Branches
• Communicates with Heads of Branch/Units, individuals, on behalf of the Principal Director to allow for improvement and further effectiveness in the operations of the Division;
• Prepares administrative policies and procedures as required for the Principal Director;
• Coordinates and compiles quarterly and monthly reports on the activities of the Division;
• Prepares action plans and follows up for completion of tasks
• Co-ordinates local and overseas travel arrangements for the Principal Director;
• Assists in the preparation of the budget for the Division;
• Updates and maintains payment database for the Division
• Compiles and submits payments report as request by the Principal Director
• Prepare commitment voucher/purchase orders for the office of the Principal Director
• Prepares Administrative Budget for the Office of the Principal Director as requested

TECHNICAL/PROFESSIONAL RESPONSIBILITIES

• Disseminates information for meetings to relevant staff/officers;
• Takes and produces minutes of meetings and ensures dissemination of same
• Reads and analyses incoming memoranda, submissions and reports, to determine their significance and plan their distribution;
• Conducts research, collects and analyses data to prepare reports and documents for consideration and presentation by the Director;
• Prepares written responses to routine enquires as requested by the Director:
• Prepares and modifies documents including correspondence, reports, drafts, memoranda and emails;
• Coordinates and facilitates the flow and distribution of information between the Permanent Secretary’s Office and other Division’s/Unit’s within the MOH and Regional Health Authorities;
• Liaises with Directors and Programme Managers in order to follow-up on matters as well as to get information for various purposes.

MINIMUM REQUIRED EDUCATION AND EXPERIENCE

• Diploma in Public Administration or Management Studies;
• At least One (1) years of experience in a similar administrative support position; or, an equivalent combination of education and experience

OR

• Five (5) CXC or GCE ‘O’ Level subjects including English Language and Mathematics or a numeric subject; successful completion of the prescribed Secretarial/Administrative Management Course of study at the Management Institute for National Development (MIND) or equivalent Course.
• Minimum 2 years’ experience in a similar capacity in the secretariat skills

Applications with résumés are to be submitted no later than Wednesday, September 11, 2024 to:

Senior Director
Human Resource Management & Development
Ministry of Health & Wellness
40 Knutsford Boulevard,

Kingston 5.

Email: jobs@moh.gov.jm

The Ministry of Health & Wellness thanks all applicants for their interest; however, please note that only short-listed candidates will be contacted.

Information Processing Clerk (Kingston, Jamaica) - Red River Limited

Red River Limited is a manufacturing company located in Kingston. We are seeking to recruit a competent, customer-oriented, and enthusiastic candidate for the position of Information Processing Clerk. 

Executive Administrator Needed (Kingston, Jamaica)

We are seeking a highly organized and detail-oriented Executive Administrator to join our dynamic team. This role will be responsible for providing administrative support to the Managing Director as well as handling various accounting and Marketing tasks. The ideal candidate should have a strong background in both accounting and marketing principles, excellent communication skills, and the ability to work independently and as a team.

Requirements:

• Bachelor's in Business Administration, Marketing , or related fields.
• Proven experience in accounting and/or marketing roles.
• Proficient in MS. Office and accounting software (e.g.,Business Central).
• Organizational and time Management skills.
• Strong Written and Verbal Communication and Exceptional attention to detail.

If interested, please email: info@islandtrinketz.com

Tesori Brands Limited, Kingston, Jamaica.

Administrator (Montego Bay, Jamaica) - Private Security Regulation Authority (PSRA)

 

Salary Range: $2,478,125 - $3,332,803 p.a.

The Private Security Regulation Authority, a department of the Ministry of National Security is seeking ro engage the services of an Administrator (BAND 6) on a one-year Contract for its Montego Bay Regional Office.

Summary of Duties

To promote and ensure the maintenance of the required standards in the private security industry and ensure that policies and directives relating to the Registration and Licensing process are carried out.

Qualification and Experience

• Associate Degree/Diploma in Administrative Management/Management Studies etc.
• At least two (2) years' experience in an administrative position.

Key Outputs

• Interview new individual applicants.
• Vet requirements on application forms 
• Accurate documentation of  company files
• Security personnel and companies monitored in terms of registration and renewal of licences.
• Security personnel advised of registration requirements under the law.
• Provide customer service to all stakeholders

Interested persons are invited to submit applications by July 17, 2023: applications@psra.gov.jm

We thank all applicants, however only shortlisted candidates will be contacted.

Please visit our website at www.psra.gov.jm for more information.

Front Office Administrator Needed (Montego Bay, Jamaica) - Sotheby's International Realty

 Sotheby's International Realty

Join our team

Front Office Administrator

Montego Bay

Requirements:

• Excellent verbal and written communication skills.
• At least two (2) years' experience in customer support services.
• Tertiary education and/or minimum of five (5) subjects CSEC subjects including (Mathematics and English).
• Proficient in Microsoft Office Suite applications
• Works well individually and within a cross functional team.

Send your resume to: info@sothebysrealty.com.jm

We appreciate all responses, however, only shortlisted candidates will be contacted.

Administrator (Jamaica Constabulary Force) - St. Mary, Jamaica

 Applications are being invited from suitably qualified applicants to fill the following position with the Police Department of the Jamaica Constabulary Force.

Administrator (GMG/AM 1) - St. Mary

Job Purpose:

To prepare and maintain employees' records, process leave applications and provide administrative support for the implementation of Human Resource activities and staff benefits.

Key Outputs

1. Prepare and update People Employee Pensions Administration System (PEPAS) Records
2. Processing of Leave Applications
3. Prepare and update Vacation Leave Computation
4. Prepare submissions for Chief Medical Officer
5. Prepare and submit monthly reports

Minimum Required Qualifications and Experience:

• Diploma in Human Resource Management or equivalent qualifications from a recognised tertiary level institution
• Three (3) years related working experience

For further details, contact HRIS Officer at hrbranch@jcf.gov.jm 

Applications accompanied by resumes must be submitted no later than Friday, 19 May 2023 to the: 

Senior Director,

Human Resource Management & Development,

Jamaica Constabulary Force,

NCB South Tower,

3rd Floor, 2 Oxford Road,

Kingston 5

Email: hrbranch@jcf.gov.jm

We appreciate your interest in this advertisement; unfortunately, only shortlisted candidates will be contacted.

Office Administrator (Spanish Town, Jamaica) - 832 Rent Limited

 We are seeking an:

Office Administrator – Spanish Town

Job Summary:

The administrator will be responsible for all admin and accounting functions and assisting with sales.

Job Responsibilities:

· Coordinate activities throughout the company to ensure efficiency and maintain compliance with company policy

· Perform accounting and sales function

· Manage databases and records for financial information, personnel, and other data

· Track and replace office supplies as necessary to avoid interruptions in standard front office procedures

· Submit reports and prepare proposals and presentations as needed

· Assist colleagues whenever there is an opportunity to do so

• Process orders using QuickBooks

• Other duties assignments

Job Requirements:

• 3 or more years of work experience in accounting.

• Experience in sales preferred and accounts receivables preferred

• Familiarity with bookkeeping and basic accounting procedures.

• Competency in MS Office and QuickBooks online experience preferred.

• Ethical behavior when dealing with sensitive financial information.

• Accuracy and attention to detail.

• Ability to multitask.

• Exceptional verbal and written communication skills.

Please send applications to jobs@832rentltd.com (jobs at 832rentltd.com). Please use Admin as the Subject line in the email.

Administrator (St. Elizabeth, Jamaica) - Local Government Services Commission

 Applications are invited from suitably qualified persons to fill the undermentioned vacant post:

Administrator (GMG/AM 3) 

at the St. Elizabeth Municipal Corporation,

Salary range: $1,229,060 - $1,460,966 per year and any allowance(s) attached to the post:

Summary of Duties:

Reporting to the Inspector of Poor, the Administrator is required to carry out the administrative tasks for the Drop in Centre for Homeless Persons, ensuring that the records for use are properly documented, that the building and compound are fully maintained and organizing the activities of the Centre including meals, mental health visits, doctors' appointments, rehabilitation activities and hygiene care for the users.

Key Responsibilities:

Further details regarding the key responsibilities can be obtained from the St. Elizabeth Municipal Corporation or the Corporation's website.

Required Qualifications and Experience:

• Diploma in Social Services/Patient Care
• Secretarial/Administrator training
• At least five (5) years working experience

Applications should be submitted to:

Secretary,

Local Government Services Commission,

Office of the Services Commission, 

Ministry of Finance and the Public Service Complex,

2nd Floor, G Block,

30 National Heroes Circle,

Kingston 4.

Deadline: November 11, 2022

Only shortlisted candidates will be contacted for interviews.

Office Admin (Spanish Town, St. Catherine, Jamaica)

 An office admin is required in Spanish Town, St. Catherine.

A material handling company is looking for suitable candidates to fill the position of an Office Admin.

Requirements:

• Must be between the ages of 20 - 35 years old (male or female)
• Must have at least five (5) CXC subjects or related certificates
• Proficiency in Microsoft Excel and Word
• Must be familiar with QuickBooks
• Administrative experience
• Excellent organizational skills
• Excellent written and oral communication skills
• Self-motivated

Please send your cover letter and resume to:  info@liftmasterja.com by June 15, 2022.

Administrator (St. James, Jamaica) - Kew Park Farms

Kew Park Farms is seeking a suitable applicant to fill the position of: ADMINISTRATOR.

Requirements:

• Good knowledge of accounting to work in our office in Reading, St. James
• Applicant should have at least two (2) years of experience in a similar position 
• Knowledge of QuickBooks accounting software

Resumes can be sent to: kewparkfarms@gmail.com

Office Administrator (Kingston, Jamaica)

A medium sized firm in Kingston is seeking an Office Administrator.

Job Objectives

This individual should ensure the smooth running of the office and ensure that the staff is provided with adequate support to work efficiently.

Duties:

• Interact with clients on all firm related matters
• Manage the daily operations of the office
• Manage company receivables and payables
• Review firm accounts to ensure accuracy
• Manage the firm's social media accounts
• Manage communication with staff

Qualifications and Skills

• BSc/BA in Business or relevant field or similar certification
• Working knowledge of QuickBooks Online
• At least two (2) years working experience in a similar capacity
• Good Microsoft Office skills
• Excellent organizational and leadership skills
• Excellent communication, supervisory and people management skills
• Ability to work under pressure
• Ability to multi-task and work in a fast-paced environment

Email applications to:  acclient2019@gmail.com 

Deadline: March 12, 2021.

Office Administrator (Falmouth, Trelawny)

 An Office Administrator is required in Falmouth, Trelawny.

Hours: Working 6 hours a day, 5 days a week, some early starts/late finishes, working Saturday or Sunday per week.

• Good customer service skills essential
• Basic understanding of QuickBooks and Excel is desirable

Please email résumé no later than Monday, October 19, 2020 to csca.jamaica@gmail.com.

Office Administrator (Kingston, Jamaica) - Benchmark Properties

Benchmark Properties, an integrated built environment services firm requires the following team member:

Office Administrator

Job Briefs

• Manage C2B and B2B relationships as the first point of contact; 
• Monitor and screen incoming calls, email, fax relating to real estate and built-environment services
• Monitor and manage inventory levels, receivables/payables and reconciliation procedures as necessary
• Implement/execute/facilitate and ensure prudent and systematic office flow/protocols for highest efficiency

Minimum required education and experience:

• BSc or BBA in Business Administration or relevant field from a recognized tertiary institution 
• Three (3) to five (5) years related work experience in a supervisory/administrative position
• Familiarity with office management procedures and basic accounting principles
• Excellent computer skills; proficient in the use of Microsoft Office Suite

Deadline: Friday, September 18, 2020.

Please submit applications to: info@benchmarkpropertiesja.com

For more information visit our website at: www.benchmarkpropertiesja.com

Thanks to all applicants, but only shortlisted candidates will be contacted.

Administrator (Kingston, JM) - Private Security Regulation Authority

Salary range: $1,413,204.00 - $1,679,856.00 per annum

The Private Security Regulation Authority, a department of the Ministry of National Security, is seeking to engage services of an Administrator (Level 7) on a one (1) year CONTRACT for its Montego Bay Regional Office. 

Summary of Duties:

To promote and ensure the maintenance of the required standards in the private security industry and ensure that policies and directives relating to the Registration and Licensing process are carried out.

Qualifications and Experience:

• Associate degree/Diploma in Administrative Management or Management Studies; or
• At least four (4) GCE O' level/CXC subjects including English Language, Office Procedures/Practice
• At least three (3) years experience in an administrative position with at least one (1) year supervisory experience

Key Outputs:

• Interview new individual applicants
• Vet requirements on application form
• Accurate documentation of company files
• Security personnel and companies monitored in terms of registration and renewal of licenses
• Security personnel advised of registration requirements under the law
• Provide customer service to all stakeholders

Interested persons are invited to submit applications by August 31, 2020 to application@psra.gov.jm.

We thank all applicants, however only shortlisted candidates will be contacted.

Please visit our website at www.psra.gov.jm for more information.

Office Administrator (Kingston, Jamaica)

A small, growing manufacturing company is seeking a highly organized, dynamic and reliable individual preferably residing in Kingston, St. Andrew or St. Thomas, to join its team as an OFFICE ADMINISTRATOR.

Candidate must demonstrate the following:

Qualifications and Education:

• A formal qualification in Administration
• Five (5) CSEC subjects including Mathematics and English Language
• At least two (2) years experience in an office environment
• Excellent knowledge of Microsoft Word, Excel; email applications and the internet
• Sound knowledge of QuickBooks or similar software for inventory purposes
• Good knowledge of sales
• Be able to communicate effectively both orally and in writing

Attributes:

• A team player with good interpersonal skills
• Energetic and thorough; able to work unsupervised in a busy environment

Submit applications to: salesmarket17@gmail.com no later than Wednesday, August 12, 2020.

Office Administrator (Ocho Rios, Jamaica)

Waste management company in St Ann invites applications for available post:

Office Administrator in Ocho Rios.

Applicants must have:

• Excellent leadership and communication skills 
• General computer and office procedures skills
• Computer literate 
• Experience in customer service and sales
• Maths and English required at grade 1 or 2

Please email resume to: jamaicawaste@gmail.com. 

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Office Administrator (Kingston, Jamaica) - Gore Foundation

We are looking for a highly motivated individual with excellent communication skills and detail oriented to fill the position of Office Administrator. The Office Administrator should be able to work in a fast paced and multi-tasked environment, be extremely organized, be deadline oriented, computer literate in a variety of software.

Duties:

• Prepare annual budget and audited final statements
• Facilitate the audit of annual accounts including preparation of audit schedules
• Preparation of monthly bank reconciliations
• Preparation of monthly statutory deductions
• Post entries to QuickBooks
• Oversee designated properties
• Coordinate and manage appointments, meetings and the conference room schedule
• Maintain general office files and files related to company operations
• Perform a variety of administrative duties such as generating and distributing memos, letters, spreadsheets, forms and faxes; sorting and distributing incoming mail
• Submit monthly reports to the board of directors

Requirements:

• Minimum of Bachelors degree in Administration, Accounts, finance or ACCA level 2
• At least five (5) years experience in accounts and financial management
• Good oral and written communication
• Skills in multitasking and attention to details
• Proficient in QuickBooks
• Good leadership and interpersonal skills
• Must have a reliable car

Qualified applicants should apply in writing to gorefoundation@gmail.com by November 1, 2019.

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Office Administrator (Genesis Academy) - Kingston, Jamaica

Genesis Academy invites qualified and committed applicants for the post of Office Administrator.

Criteria:

• Diploma in Office Administration or equivalent
• At least two (2) years experience as an office administrator
• Excellent knowledge of Microsoft Office and office management software
• Familiarity with office management procedure, QuickBooks, basic accounting principles
• Excellent organizational and leadership skills
• Knowledge of school operating procedures would be an asset

Send resume to: 

The Principal

Genesis Academy

38 South Camp Road,

Kingston 4.

Telephone: (876) 930-2662 / (876) 930-1257.

Email: genesisacademyjamaica@gmail.com

newprincipaloffice@gmail.com

Deadline: August 19, 2019.

Only short listed applicants will be contacted.

Looking for a housekeeping, babysitting or nursing job or a gardener, handyman job? Go here and subscribe: https://876domesticworkerscaregivers.blogspot.com