Administrator (St. Elizabeth, Jamaica) - Local Government Services Commission

 Applications are invited from suitably qualified persons to fill the undermentioned vacant post:

Administrator (GMG/AM 3) 

at the St. Elizabeth Municipal Corporation,

Salary range: $1,229,060 - $1,460,966 per year and any allowance(s) attached to the post:

Summary of Duties:

Reporting to the Inspector of Poor, the Administrator is required to carry out the administrative tasks for the Drop in Centre for Homeless Persons, ensuring that the records for use are properly documented, that the building and compound are fully maintained and organizing the activities of the Centre including meals, mental health visits, doctors' appointments, rehabilitation activities and hygiene care for the users.

Key Responsibilities:

Further details regarding the key responsibilities can be obtained from the St. Elizabeth Municipal Corporation or the Corporation's website.

Required Qualifications and Experience:

• Diploma in Social Services/Patient Care
• Secretarial/Administrator training
• At least five (5) years working experience

Applications should be submitted to:

Secretary,

Local Government Services Commission,

Office of the Services Commission, 

Ministry of Finance and the Public Service Complex,

2nd Floor, G Block,

30 National Heroes Circle,

Kingston 4.

Deadline: November 11, 2022

Only shortlisted candidates will be contacted for interviews.

Public Procurement Officer (Kingston, Jamaica) - Local Government Services Commission

Vacancy

Public Procurement Officer

Applications are invited from suitably qualified persons to fill the position of Procurement Officer in the Manchester Municipal Corporation.

Job Purpose

The Procurement Officer, under the general supervision of the Director 1, Public Procurement, is to assist in the procurement processes required for the acquisition of goods and services essential for the operation of the Corporation. The incumbent will ensure that all procurements are conducted in accordance with the Government of Jamaica procurement guidelines and procedures (Public Procurement Act 2015).

Key Outputs

• Tender documents prepared and posted.
• Bids evaluated.
• Requisitions/purchase orders authorized.
• Goods and services procured in accordance with procurement policies/guidelines.
• Reports produced.
• Inventory levels maintained.
•  Plans and Budgets prepared.

Key Responsibilities

• Preparing tender notices and advertisements.
• Preparing RFQ for goods, general services and minor works.
• Obtaining quotations/tenders from appropriately qualified suppliers.
• Representing the procurement unit at tender closing and opening exercises as tender officer.
• Maintaining procurement records in good order to facilitate audit and other reviews.
• Preparing Quarterly Contracts Awards report to be submitted to the contractor General's Office (QCA Report).
• Maintaining a database of all bonds and insurances and ensure that they are current at all times and take responsibility for the safe keeping and return of all relevant documents.

Procurement Process Management

• Preparing and reviewing technical specifications in collaboration with stakeholders, refining terms of reference (TOR) and preparing requests for proposals (REP) and bidding documents.
• Reviewing, evaluating on bids received and assisting with the process of engaging consultants and suppliers.
• Preparing and reviewing TORs and bidding documents for all required procurement activities.
• Liaising with relevant departments and stakeholders to have REPs and bidding documents prepared, approved and issued in a timely manner according to the approved budget.
• Managing the advertising process for procurements, procurement correspondence, bid receipt, and bid opening in strict accordance within mandate procurement procedures.
• Maintaining procurement filing systems in a systematic manner.
• Receiving compiles and processes purchase requisition forms for all departments for the procurement of goods.

Vendor Management

• Maintaining list of vendors and contractors supplying various items and services.
• Liaising with service contractors to ensure that service to office and medical equipment are being affected as agreed.
• Developing and executes measurement tools to accurately gauge vendor's performance (quality delivery time's etc) and communicate results internally and externally as necessary.
• Checking invoices to ensure correct price, follow through to ensure that materials orders have been received, examine the condition of materials received and recommend invoices for payment.
• Maintaining procurement records such items or services purchased costs,delivery, product quality or performance and inventories, compiling data in these for internal monthly reports.
• Ensuring all completed purchase orders are taken to the general consumption tax office to be zero-rated.

Procurement Reporting

• Monitoring and reporting the procurement implementation status and progress as required.
• Following up with relevant government agencies to obtain the approval of proposed contract awards in a timely manner.
• Preparing reports of and for procurement meetings.

Performance Standards

• Goods and services procured in accordance with quality requirements and financial guideline/regulations.
• Procurement of goods and services carried out in accordance with Government Procurement Guidelines.
• Stock levels of goods are maintained in accordance with established procedures.
• Accurate record keeping.
• Accurate reports are generated and submitted within the agreed time frame.
• Bid documents prepared in accordance with specifications.
• Tenders opening conducted in accordance with established standards.

Special Conditions Associated With the Job

• Pressured working conditions with numerous critical deadlines.
• Long hours of work including weekends and public holidays.

Required Competencies

Technical

• Extensive knowledge of Government Procurement guidelines and procedures.
• Excellent knowledge of contract administration.
• Ability to research and evaluate technical proposals and recommend contracts for awards.
• Knowledge of office management principles, practices and procedures.
• Excellent knowledge of Accounting practices as applied to procurement procedures.
• Working knowledge of computer applications.

Core

• Integrity
• Communication Skills
• Interpersonal relations
• Team work and cooperation 
• Initiative
• People Management Skills
• Problem Solving and decision-making skills
• Time Management Skills

Required Qualifications and Experience

• Diploma in Public Administration/Management Studies/Accounting or any other related field.
• Three (3) years' procurement experience, in a similar position.

Applications and resume along with names and addresses of two (2) reference should be addressed to:

Secretary

Local Government Services Commission

Ministry of Finance and Planning Complex

2nd Floor, "G" Block

30 National Heroes Circle, Kingston 4.

Deadline for Applications: Friday, May 6, 2022.

Please note that shortlisted candidates will be contacted.

Works Overseer (Kingston, Jamaica) - Local Government Services Commission

 Local Government Services Commission

Works Overseer

Applications are invited from suitable qualified persons of Works Overseer in the Manchester Municipal Corporation.

Job Purpose

Under the direct supervision of the superintendent, the Works Overseer is responsible to oversee the implementation of infrastructural work programs.

Job Responsibilities

• Preparing Estimates and supervising works for repairs, construction, or general works to:

1. Parochial Infrastructure-drains, curb and channel, walls and other retaining structures.
2. Public sanitary Convenience.
3. Public Parks, under the responsibility of the Municipal Corporation.

• Assist in the supervision of works in the Roads and Works Department.
• To visit all roads within his prescribed area and report on their conditions, whether favorable or otherwise.
• To issue instructions and follow up works delegated to Field Assistants to ensure such works are carried out satisfactorily and expeditiously.
• To supervise preparation of bills prepared by junior officers, countersign them to signify that the works are satisfactorily done and  that the rates are fair and/or in agreement with the schedule rates.
• To handle all projects which are of a difficult nature and requires the experience of such a senior officer instead of leaving such work to incapable hands.
• To take quick action in preparing estimates for Flash Floods or other such calamities without having to wait on instructions from a senior officer and forward such estimates with speed.
• To keep all roads in good condition by ensuring proper drainage, road profile and bushing of road banks and the cutting away of over-grown trees.
• To ensure that all contractors accept and sign the Schedule of Rates before contracts are awarded to such contractors.
• To ensure Itinerary for all work and submit the same on a fortnightly or monthly basis.
• To ensure that all contractors accept and sign Schedule of Rates before contracts are awarded to such contractors.
• Assist in the serving of enforcement notices.
• Investigate complaints and attend to them from time to time.
• Prepares estimates.
• Preparing monthly reports on all duties carried out.
• Attend committee meetings on behalf of the Superintendent.
• Any other duties that may be assigned by the head of the department or any other senior officer deputed by her from time to time.

Required Skills and Competencies

• Key eye for detail, good time management, ability work on your own initiative.
• Must have knowledge of the various development applications processed.
• Oral communication and interpersonal skills to explain rules and procedures clearly to the public.
• Problem solving skills to gather relevant information to assist in solving practical problems.
• Ability to work in several projects or issues simultaneously.
• Ability to work independently or in a team environment as needed.
• Ability to use interactive computer systems to aid applicants in the submission of applications.

Qualifications/Experience

• The Incumbent should possess Four (4) CXC or GCE subjects including English Language and a numeric subject (Mathematics or Accounts), Science/Technical subject with a minimum of three years' experience in a related field.
• Certification in Building Construction or Draughting or related qualifications with a minimum of Two (2) years' experience in a related field.
• Minimum of two (2) years' experience in carrying out major infrastructure work.

Applications and Resumes along with names and addresses of two (2) referees should be addressed to:

Secretary

Local Government Services Commission

Ministry of Finance and Planning Complex

2nd Flour, "G" Block

30 National Heroes Circle,

Kingston 4.

Deadline for Applications: Friday, May 6, 2022.

Please note that only shortlisted candidates will be contacted.

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