Executive Administrative Assistant (Kingston, Jamaica) - Seprod Group of Companies

JOB SUMMARY

The executive administrative assistant is responsible for providing comprehensive support to the CEO and Senior Management team, managing the day to day operation and secretarial support to the Executive Staff to include filing and scheduling, financial record keeping, coordination of meetings and conferences, processing travel requests, compiling and disseminating reports and working on special projects. Exude exceptional customer service techniques while executing administrative requests in a timely manner and according to company policy and procedures for seamless day to day running of operations. Also, answers non-routine correspondence and assembles highly confidential and sensitive information. This dynamic position requires the skill set to think critically, act proactively and support the business professionally and confidentially.

DUTIES & RESPONSIBILITIES

• Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the department.
• Attend department meetings as required and compile minutes and action notes as required.
• Prepare general correspondences, memos, presentations, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes. Responsible for accuracy and clarity of final copy.
• Prepare minute transcripts from meetings and disseminate as required.
• Screen incoming calls, handle inquiries and requests in a discreet and professional manner.
• Facilitate the approval of business travel requests including approvals for per diem in accordance with company policy.
• Process reservation requests for Medical representatives.
• Manage reservations for the executive boardroom and coordinate the set up for meetings inclusive of refreshments if required.
• Request purchase orders and process payments for invoices incurred by the department/company.
• Process travel reimbursements for employees as required on behalf of the department/company.
• Assist with quarterly stock taking exercises.
• Assist with managing contractor files, ensuring compliance with company policy.
• Assist with doing inventory checks as required.
• Assist with the administration of company liability and vehicle accident reporting and claim processing.
• Coordinate all executive team meetings and assist with the compilation of all essential board reports and weekly executive event reports.

ANALYSIS

• Conduct administrative duties on behalf of the executive staff.
• Provide assistance to the data administrator in all key areas.
• Monitor data integrity and formally notify appropriate personnel of the impairments.
• Prepare Powerpoint presentations for customer business development plans.
• Prepare daily, weekly, monthly, quarterly and annual reports for the General Manager and other stakeholders as required.
• Effectively communicate key insights via producing tables, charts, graphs, and presentations.
• Create and Constantly evolve analyses based on the needs of the business.
• Validate and query data while providing recommendations based on statistical analysis.

ACCOUNTABILITY

The Administrative Assistant is accountable to the General Manager for:

• Effective management of administrative duties for the Executive Staff
• Accurate preparation of reports submitted and consistent meeting of deadlines.

QUALIFICATIONS

• Tertiary degree in Business Administration or related field
• Minimum three (3) years working in an administrative role.

KNOWLEDGE, SKILLS AND ABILITIES

• Excellent Time Management and Customer Service Skills.
• Must be computer literate and proficient in MS Office.
• Excellent written and oral communication.
• Ability to apply critical thinking and creativity.
• Detail oriented, pays keen attention to accuracy.
• Must be able to function independently and handle a variety of responsibilities under pressure.
• Independent judgment is required to plan, prioritize and organize diversified workload, recommends changes in office practices or procedures.

COMPETENCIES

• Excellent communicator
• Analytical thinker
• Leadership
• Team oriented
• Performance driven
• Proficient in microsoft applications
• Strong verbal, and written communication skills

STANDARDS

• Compliance with company SOPs and policies.
• Display a professional, acceptable attitude and image for all work associated with and undertaken on behalf of Facey Commodity Company Limited.

WORKING RELATIONSHIPS

• External: Maintain a pleasant and professional communication with external individuals contacting the department at all time.
• Internal: Maintain a pleasant and professional relationship with our CEO, General Manager, Human Resource Manager and, Business Development & Marketing Manager.

Please apply a detailed resume to hr@seprod.com

Cashier (Ocho Rios, Jamaica) - SEPROD

 

Cashier (Ocho Rios) - Valu-Drug

JOB SUMMARY

The Cashier is responsible to provide direct transaction services to customers, assists in the administration of the divisions cashier office to while maintaining accuracy, integrity and ensure cashier policies and procedures are followed.

DUTIES & RESPONSIBILITIES

• Courteously receive all customers and visitors
• Process daily monetary transactions from customers including cash, credit and debit cards payments.
• Reconciles transactions on a daily basis.
• Prepare bank lodgments and update the system on a daily basis.
• Maintains organized file records
• Prepare and disseminate reports to Supervisor within set time frames.
• Preparing, posting and filing daily cash reports
• Assists with other assignments in the department when requested

QUALIFICATIONS

• Associate Degree in Accounting, CAT or similar discipline
• Five (5) CXC General Subjects including Mathematics or Accounts and English Language.
• Minimum three (3) years working experience in a similar capacity.
• Must be fluent with Microsoft applications
• Able to work on weekends and Public Holidays.

KNOWLEDGE, SKILLS AND ABILITIES

• Team oriented
• Excellent oral skills
• Good interpersonal skills
• Ability to work on own initiative
• Strong Customer Service skills

APPLY NOW

Farm Supervisor (St. Thomas, Jamaica) - Serge Island Farms (Seprod Group)

 THE ROLE

Responsible for supervision of manpower and resources attributed to the farm and implementation of production strategies to maximize efficiency and profitability so as to ensure KPI’s are met. Assist the Farm Manager, in coordinating the daily operational activities of the farm, including milking operations, animal health, pasture maintenance and record keeping.

KEY RESULTS AREAS:

• Effective management of all aspects of the milking process and related operational activities to include:
• Ensuring that proper milking and sanitization procedures are maintained.
• Ensuring milking and cooling equipment are maintained in reasonable condition.
• Proper recording of milk weights as per schedule.
• Ensuring consistent high quality of the milk produced
• See to the care of the animal through scheduling and executing standard animal husbandry practices for identification, parasite and tick infestation, de-horning, hoof care, “heat detection and artificial insemination etc.
• Maintain pastures/pens to ensure adequate fencing, grazing cycle is being observed, access to reliable clean water supply in troughs and waste mitigation done.
• Maintain a daily record of activities and events on the farm; prepare all reports for submission in keeping with STO to include missing animals, feed receipts, usage and balance.
• Perform human resource related functions for the scheduling, training, disciplining, and performance evaluation of supervised manpower, to include task workers.
• Keep log/inventory of all building material, veterinary, cleaning and sanitising supplies, feeds, etc are ordered, in storage and distributed for the daily operation of the farm. Control the distribution of drugs and chemicals.
• Maintain a count of all animals daily, ensuring that information pertaining to births, deaths, sales, transfers, illnesses and treatment are readily available including accurate cattle weights and sales documents.
• Participate in housekeeping, food safety, and general safety initiatives as required by the Company.
• Perform any other related duties consistent with the position as required by management.

MINIMUM QUALIFICATIONS AND EXPERIENCE

• B.Sc. in Animal Science or Associate Degree Animal Science
• Training in Supervisory Management.
• Experience in supervising and coordinating labour management.
• At least one (2) year experience working on a commercial agricultural operation specifically focused on animal husbandry or dairy industry.

Send a detailed resume to HR@seprod.com

We thank all interested applicants; however, only shortlisted candidates will be contacted.

Milker (St. Thomas, Jamaica) - Serge Island Farms

 The Role

To ensure proper milking procedure and maintain a clean milking area to ensure the maximum production and quality of milk. 

Key Results Areas:

• Retrieve herd from pasture for milking
• Prepare parlour area for animals to come into milking which includes:
• Flush, take down the lines and clean them
• Wash milk tank with recommended cleaning agents
• Take down clusters and hang them up
• Change or replace filters and damaged seals
• Follow the established standard operating procedure for the milking of cows which includes sanitizing, stripping, attaching cluster and post dip
• Release cows from milking dock and return to pasture immediately
• At the end of the milking session wash milking parlour, return cluster to hanging positions and flush lines
• Any other related duties as assigned by management

Minimum Qualifications and Experience:

• HEART Trust/NSTA Certificate in General Agriculture
• Secondary level education
• Have at least one (1) year experience working on a dairy farm

Applications together with detailed resumes should be submitted by August 12, 2023 to: hr@seprod.com

Accountant Needed (St. Thomas, Jamaica) - Seprod (Serge Island Farms)

 

Accountant

Serge Island Farms - St. Thomas

Purpose of Role

Provide accurate and timely information to management on the operations of the entity, make recommendations for improvement in the systems of internal control and procedure, and recommend appropriate training for staff supervised.

Duties and Responsibilities

• Preparation of monthly financial statements in the prescribed formats this to include explanation for significant variances from budget.
• To be responsible for the external audit of the company's accounts.
• To provide any assistance necessary to the internal auditors.
• To prepare monthly profit projections and periodic cash flow projections.
• To coordinate the budget activities for the company and prepare the budgeted financial statements.
• To monitor financial ratios.
• To ensure that all cash collected is properly accounted for and lodged within one day of receipt.
• To ensure that bank accounts are monitored on a daily basis and reconciled within the specified time.
• To coordinate the monthly stocktaking activities to monitor all activities at the location which have an impact on the financial statements with emphasis being placed on customer ordering and invoicing.
• To monitor the cost associated with capital projects to ensure that expenditure is within budget and that assets are capitalized as soon as they are completed.
• To ensure that the fixed assets register is updated on a timely basis for assets acquired or disposed of and to ensure that balances agree with the general ledger.
• To ensure that the correct depreciation is charged on these assets.
• To ensure that suppliers are paid on time and that all liability for goods and services received are correctly reflected in the company's accounts.
• To ensure that all taxes are filed and paid on time especially General Consumption Tax.
• To monitor the activities of all other central accounting including payroll and accounts payable, to ensure that correct entries are recorded.
• To supervise the accounting staff.
• To ensure that amounts due to the company are properly accounted for and accounts receivable trail balance is reconciled to the general ledger control account.

Qualifications and Experience

• ACCA Level 2 or B.Sc. in Accounting.
• At least five (5) years' working experience in accounting preferably within a manufacturing environment.
• Proficient with the use of accounting software.
• Familiarity with Microsoft suite of software tools.

Residence in the parish of St. Thomas will be a distinct advantage for preferred candidates.

Send a detailed resume to HR@seprod.com by Friday, June 24, 2022.

We thank all interested applicants; however, only short-listed candidates will be contacted.

Senior IT Analyst - Infrastructure (Kingston, Jamaica) - Seprod

Senior IT Analyst - Infrastructure

The Role

The successful candidate will be responsible for the development, implementation and administration/maintenance of the company's mission-critical server infrastructure and network environments. Resources practices to enable an employee-oriented and high performance culture that emphasize empowerment, quality and productivity.

Key Results Areas:

• Installation, configuration and administration of Windows Server environments with specific emphasis on Active Directory Services; GPO, WSUS, DHCP, DNS; File and Storage Services; Remote Desktop Services.
• Installation, configuration, and administration of Microsoft SQL server.
• Installation, configuration and administration of VMware environments and guest servers.
• Installation, configuration and administration of Veeam Backup and Replication.
• Installation, configuration, and administration of Linux Server environments.
• Design, installation, configuration and maintenance of wired and wireless network systems and all related infrastructure such as routers, switches, access points and firewalls.
• Installation, configuration and administration of enterprise storage solutions such as Storage Area Networks, Network Attached Storage and Direct Attached Storage Units.
• Identifying, diagnosing and addressing information security threats.
• Developing and maintaining backup jobs and backup schedules for all information repositories such as file servers and databases, to ensure effective recovery strategy aligned with business requirements.
• Installation, configuration and administration of VMware Virtualized environment, including hosts, networking and storage resources.
• Provide technical guidance and support to IT Support team members, including addressing escalated technical support issues.
• Visit multiple locations to ensure that information systems infrastructure is optimally maintained.
• Identify, research, and master new technologies related to services that comprise the company's systems architecture.
• Maintain up-to-date network and server-relate manuals, procedures and other documentation.

Functional/Technical Competencies

Quick learner and excellent hands-on Knowledge of the following technologies:

• Windows Active Directory
• Windows GPO
• Windows server update Server (WSUS).
• Windows Server administration and Networking
• Windows Remote Desktop Services
• Veeam Backup and Replication.
• VMware ESXI and Vcenter.
• McAfee EPO.
• Microsoft Office 365.
• Enterprise Server - HP and IBM.
• Knowledge of Fortinet Fortigate Security Appliances.
• Sound knowledge of security concepts.
• Familiar with ISO 27001 and other related standards.
• Excellent Knowledge of Ubiquity wireless solutions.
• Working knowledge of software design, development and implementation on a network platform.
• Good knowledge of the development, configuration and maintenance of Client/Server Applications.
• Ability at programming will be a distinct asset.

Qualification and Experience

• Bachelor's Degree in information Systems.
• PMP or other project management designation.
• MSCE: Core Infrastructure.
• Certification in any of the technical competencies listed above would be an asset.
• Minimum of five (5) years' working experience in Network Infrastructure, IT Security or Server administration, implementation and administration.

Please apply with a detailed resume to: hr@seprod.com by Friday, April 29, 2022.

We thank all interested applicants; however, only short-listed candidates will be contacted.

Group I.T. Manager (Kingston, Jamaica) - Seprod Group of Companies Limited

Group I.T. Manager

The Role 

The incumbent will have overall responsibility for the deployment, monitoring, maintenance, development, upgrade, and support of all IT systems, including servers, PCs operating systems, telephones, software applications and peripherals; develop a strategy and road map to align multiple systems coherently for effective execution and functioning; develop and implement all IT policies and procedures for architecture, security, standards, purchasing and service provision.

Key Results Areas

• Recommend information technology strategies, policies, and procedures by evaluating organization outcomes; identifying problems; evaluating trends; anticipating requirements.
• Understand the technical architecture and functional flow of existing applications and suggest improvements in flows and processes.
•  Plans, directs, organizes, executes, and evaluates the Company's overall information technology (IT) activities Serves as the liaison between Profit Centres, departments, and external vendors/providers of IT services.
• Participate in strategic planning, financial, and business process re-engineering that can be used to make informed decisions.
• Manage internal and external user/department expectation by timely resolutions and conducting regular review meetings on applications.
• Evaluate new systems/products/vendor offering that can add value or provide effective alternatives to existing applications.
• Works with the relevant senior managers to plan, develop, and implement programs, policies and practices pertaining to information technology.
• Manage information technology team members results by communicating job expectations; planning, monitoring, and appraising job results; coaching, counselling, and disciplining employees; initiating, coordinating, and enforcing systems, policies, and procedures.
• Accomplish financial objectives by forcecasting requirements; preparing an annual budget; scheduling expenditures; analyzing variances; initiating corrective action.
• Provide regular reporting and tracking of services to ensure insight, effectiveness, and compliance with standards.

Qualifications and Experience

• Bachelor's degree in Computer Science.
• Five (5) years' experience in a senior, strategic leadership role.
• PMP certified.
• Track record of leading and managing complex IT infrastructures.
• Experience working in an FMCG/Retail/Manufacturing environment.
• Own and operate a reliable motor vehicle.

Please apply a detailed resume to

hr@seprod.com

No later than April 22, 2022.