Administrative Assistant (Jamaica Information Service) - Kingston, JM

The Jamaica Information Service (JIS), an executive agency, invites applications from suitably qualified professional for the following position:

Administrative Assistant - 

Office Management

Core Functions:

• Produce a range of documents and perform administrative duties in support of the Department's core functions
• Prepare monthly reports and meeting notes as required by the Manager
• Assist with procurement of office supplies for the Agency, replenish stock levels, and submit quotations and invoices for payment
• Maintain and monitor motor vehicle records and prepare efficiency reports for the fleetbof vehicles
• Co-ordinate the maintenance of equipment and machinery in accordance with the Maintenance Plan
• Deploy and monitor Drivers on sssignments, ensuring efficient sllocation of resources in keeping with the schedule of activities
• Supervise the activities of Office Attendants to ensure facilities are maintained to the required standard
• Prepare documentation for the disposal of Capital items
• Assist with the preparation of submissions for the procurement of goods and services in accordance with the Office of the Contractor General guidelines

Qualifications and Experience:

• An associate degree in Business Administration/Administrative Management or Business College diploma from a recognised tertiary institution; CPS designation desirable
• At least three (3) years experience as an Administrative Assistant in an office/facilities management environment

Knowledge, Skills and Competencies:

• Proficient with Microsoft Office Suite applications particularly Word, Excel and PowerPoint
• Knowledge and understanding of office filing and retrieval systems
• Strong critical thinking and communication skills with the ab lity to work well in teams
• Ability to work in a fast paced and deadline driven environment
• Knowledge of the corporate are and its environs

Applications along with resumes should be forwarded no later than August 26, 2019 to the:

Director,

Human Resources

Jamaica Information Service

58a Half Way Tree Road,

Kingston 10.

Email: hrmanager@jis.gov.jm

We thank all applicants for their expressions of interest however only short listed candidates will be contacted.

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