Records Officer (Level 3) - Forestry Department - Kingston, JM

Basic Salary:  $ 844,012 to $1,041,248 per annum

Job Purpose:
Under the general direction of the Senior Records Officer the
Records Officer provides a high quality records management service and assists in the development, promotion and implementation of records management best practice within the Unit.

Key Responsibility Areas:

• Assists with the development of records management procedures
• Monitors compliance with standard operating procedures
• Maintains and controls the  filing system
• Maintains the Registry by creating paper and electronic folders
• Files and retrieves information in accordance with Department’s records management procedures to ensure ease of reference
• Assists with the annual records audit
• Disposes records in accordance with retention schedule
• Ensures that access to records complies with Access to Information Act
• Participates in the movement of records between storage areas
• Maintains management of information by updating spreadsheets, internet, intranet and database records
• Provides clerical and secretarial support to the Records Management Section to support the effective running of the Section
• Participates in the scheduling for annual records purging including setting of deadlines for responses from other Organization staff
• Prioritizes own workload to meet immediate service standards and ensure that longer term projects are also completed.
• Suggests alternative records classification options when necessary
• Uses knowledge of Department and filing systems to retrieve information
• Performs such other duties as may be assigned from time to time

Required Competencies

• Ability to work on own initiative with limited supervision
• Excellent oral and written communication skills
• Excellent customer service skills
• Training in archival Management
• Excellent interpersonal skills
• Good time management skills
• Methodical, well organized and with an eye for detail
• Good IT skills

Qualification and Experience

• 5 CXC / GCE Subjects inclusive of English Language and Mathematics
• Certificate in Records Management or equivalent
• Training in relevant software applications
• Two (2) years’ experience
• OR
• Any equivalent combination of qualification and experience

 Applications along with resumes should be submitted no later than Friday, August 16, 2019 to:
Director
Human Resource Management and Development
Forestry Department
173 Constant Spring Road
Kingston 8
Fax: (876) 924-2626
Email: hrmd.fd@gmail.com

We thank all persons who express an interest; however, only short-listed applicants will be contacted.



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