Records Officer (Kingston, Jamaica) - Agro-Investment Corporation

 Agro-Investment Corporation an entity under the ambit of the Ministry of Agriculture and Fisheries is seeking to identify a highly motivated, dynamic, and knowledgeable individual to fill the post of:

Records Officer Level 3

Records Officer (Kingston, Jamaica) - Min. Of Industry, Investment & Commerce

Description: Records Officer 1 (PIDG/RIM 2) (Vacant) - Human Resource Management and Development Branch, salary range $1,550,136 - $2,084,761 per annum.

Job Purpose

The incumbent is responsible for assisting the Records Officer (PIDG/RIM 3), in the
implementation and maintenance of Registry systems and procedures for efficient and effective
File Management within the Ministry.

Key Responsibilities
Management/Administrative:

• Assists in ensuring that the objectives of the Registry are consistent with the overall objective of the Unit;
• Responds to queries and complaints regarding matters affecting the operations of the Registry;
• Ensures that requests for Files, Service Records and/or other personnel document are promptly responded to;
• Assists in monitoring the proper maintenance and handling of records;
• Ensures the maintenance of a record of file movement in and out of the Personnel Registry;
• Maintains a Confidential Registry;
• Receives, sorts and routes requested files to officers;
• Maintains an accurate record of bring-up requests;
• Assists in the creation and maintenance of a personnel records computer databases.

Technical/Professional:

• Sorts and classifies correspondence for filing;
• Creates new files within existing File Classification System;
• Photocopies records for reference and other purposes;
• Assists in identifying, separating and documenting record schedule for destruction;
• Assists with the clearing of closed and inactive files from the Registry;
• Collates statistical data and assisting in the preparation of reports.

Other:

• Assists in updating and maintaining Attendance Registers;
• Assists in updating leave of absence cards;
• Assists with general Leave Administration, as requested (Department and Sick Leave).

Required Knowledge, Skills and Competencies

• Good interpersonal skills
• Good oral and written communication skills
• Ability to work as part of a team
• Sound knowledge of established Records Management Systems and Procedures

Minimum Required Qualification and Experience

• Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.

Applications accompanied by résumés should be submitted no later than Tuesday,
26th March, 2024 to:

Director, Human Resource Management and Development,
Ministry of Industry, Investment and Commerce,
4 St. Lucia Avenue,
Kingston 5.

Email: hrm@miic.gov.jm

Please note that only shortlisted applicants will be contacted.

Records/Data Input Officer (Kingston, Jamaica) - Min. of Agriculture, Fisheries & Mining

Under the supervision of the Pest Risk Analysis Manager (SOG/ST 7), the Records/Data Input Officer (PIDG/RIM 2) is responsible for managing the records management functions of the Branch and organizing electronic copies of pest risk assessments.

Records Officer (Kingston, Jamaica) - National Education Trust

The National Education Trust (NET) is seeking to recruit a qualified and enthusiastic professional to fill the following position on our team: 

Records Officer 

Key Responsibilities:

The officer is responsible for developing, implementing systems to organize, maintain, and protect NET's manual and electronic records, and to manage the retention and disposal of records.

Minimum Required Qualifications and Experience:

• Bachelor's degree in records management, documents management, archives management, library and information sciences, or a related field of study
• Knowledge of content and document management systems would be an asset 
• Two (2) years experience in administrative/document management
• Proficient in the use of Microsoft Office Suite applications
• Knowledge of current legislation regarding data protection and freedom of information would be an asset

Note: Full details of the post can be obtained from the National Education Trust's website at http://net.org.jm.

Qualified and interested candidates are invited to submit their application by Friday, December 22, 2023 to: 

Administrative & Operations Manager,

National Education Trust,

37 Arnold Road, Caenwood Centre

Kingston 5 or email: jobs@net.org.jm

We thank all applicants for expressing an interest, however, only shortlisted candidates will be contacted.

Records Officer (Kingston, Jamaica) - National Works Agency

The National Works Agency, an Executive Agency of the Government of Jamaica, is seeking qualified individuals for the under-mentioned position:

Records Officer (Level 3)

Qualifications and Experience: 

• Certificate in Records Management or at least four (4) CXC subjects or equivalent qualifications including English Language
• Knowledge of computer applications including Microsoft Access
• One (1) year experience working in a related field

Skill Requirements:

• Knowledge of storage/retrieval  of documented information
• Knowledgeable of indexing and classification systems
• Good oral and written communication skills
• Good organization and filing skills
• Innovation creativity and problem-solving

Reporting Relationship 

Reports to: Senior Records Officer

Principal Functions:

• Process and dispatch all incoming and outgoing mail
• Create new files and maintain indices
• Monitor and report on the administration of business files throughout their life cycle
• Input data and maintain file tracking system
• Identify and retrieve records scheduled for destruction in compliance with records retention and disposition
• Assist in the review of files identified for transfer to the Records Centre
• Document items of value including checks in Value Book

Salary: $1,984,305.00 per annum.

Applications should be submitted no later than Tuesday, December 5, 2023 to:

Human Resource Manager,

National Works Agency,

140 Maxfield Avenue,

Kingston 10

or

Applications can be sent via email to:  Recruitment@nwa.gov.jm

Records Officer 1 (Kingston, Jamaica) - Min. of Agriculture, Fisheries and Mining

Vacant post of Records Officer 1 (PIDG/RIM 2) in the Facilities and Property Management Branch (Security, Energy & Emergency Management Section), Ministry of Agriculture, Fisheries and Mining, salary range $1,550,136 - $2,084,761 per annum.

Job Purpose
Under the direct supervision of the Manager, Security, Energy & Emergency Management (GMG/SEG 2), the Records Officer 1 (PIDG/RIM 2), is responsible for providing administrative support and general services to enhance the effectiveness of the Unit’s various functions.

Key Responsibilities
Administrative/Management:

• Maintains records of Energy Conservation Programmes;
• Assists telephone technicians in locating direct lines and extensions for repairs;
• Issues items for the provision of refreshments for official meetings;
• Checks utility bills and informs the supervisor of outstanding bills;
• Monitors and ensures that all bills are paid on time to avoid disconnection;
• Maintains Register for all utility companies;
• Maintains a confidential Register for all direct lines;
• Reconciles payments to utility companies and informs the supervisor of missing bills;
• Examines and evaluates records to develop new or improved methods for efficient handling, protection and disposal of records and information;
• Classifies and indexes records;
• Compiles information and data for various reports;
• Inspects files to ensure that they are updated;
• Participates in the annual inventory of records;
• Processes and transfers records for inactive storage or destruction;
• Recommends changes or modifications in procedures.

Required Knowledge, Skills and Competencies
Core:

• Good interpersonal skills.
• Good problem-solving and decision-making skills.
• Good oral communication skills.
• Good written communication skills.
• Good customer and quality focus skills.
• Good planning and organising skills.
• Excellent teamwork and cooperation skills

Technical:

• Knowledge of Records Management.
• Knowledge of Office Procedures.
• Good knowledge of the operations of Government and knowledge of the Ministry’s policies and procedures.
• Knowledge of office/inventory management.
• Good records management skills.
• Good understanding and familiarity with systems and information security.
• Proficiency in the use of relevant software applications.

Minimum Required Qualification and Experience

• Four (4) CXC/GCE O’Level subjects including English Language and a Numeric subject.
• At least one (1) year working experience at the PIDG/RIM Level 2.

Specific Conditions Associated with the Job

• Possible exposure to dusty environment.
• Working under pressure to obtain information for clients.
• Sometimes required to work beyond normal working hours.

Applications accompanied by résumés should be submitted no later than Wednesday, 22nd November, 2023 to:

Senior Director,
Human Resource Management and Development Division,
Ministry of Agriculture, Fisheries and Mining,
Hope Gardens,
Kingston 6.

Email: jobopportunities@moa.gov.jm

Please note that only shortlisted applicants will be contacted

Tweet

Human Resource Records Officer (Kingston, Jamaica) - Electoral Commission of Jamaica

Human Resource Records Officer (PIDG/RIM 2)

The incumbent is responsible for ensuring that all relevant documents are scanned and entered in the Human Resource Management Information System (HRMIS). The incumbent is also accountable for providing information to and soliciting information from other Human Resources and Payroll staff as required.

Core Duties

• Assumes responsibility for effectively recording, maintaining, and reporting human resource information
• Maintains the organisation's HRIS database
• Enters new hire and other salary related information in the HRIS database
• Scans all relevant documentation for upload to personnel files in HRIS
• Tracks and resolves problems and checks system operations as scheduled
• Enters Personnel files and records are maintained in accordance with legal requirements and Company policies and procedures
• Completes monthly and year-end reports regarding terminations, and new employees
• Completes miscellaneous research, reports, and memos as requested
• Liaises with Payroll staff re- input of information necessary for salary computation

Minimum Qualifications and Experience:

• Associate of Science Degree in Business or Information Technology
• Certification in Data Operations
• One (1) year experience in general data entry or working with a HRMIS
• Experience in a HR environment is a definite asset

Remuneration: $778,917 - $925,888 p.a.

Applications should be submitted by October 9, 2022 to: 

The Director, Human Resource Management,

P.O. Box 671, G.P.O., Kingston,

Email:  hr@eoj.com.jm

Records Officer (Kingston, Jamaica) - Financial Services Commission

 About the FSC:

The Financial Services Commission (FSC) is an Integrated Financial Services regulator. Our mission is to regulate and supervise the Securities, Insurance and and Private Pensions industries for the protection of their users thereby enhancing public confidence through the efforts of a competent workforce.

We are seeking individuals who are self-directed, results-oriented, and have a passion for providing excellent service.

The FSC has an immediate opening for the position of Records Officer (Contract).

Position Summary:

The Records Officer is responsible for assisting in developing and administering the records management system which means the operational, accountability and regulatory needs of the FSC. The Job Holder is responsible for ensuring timely and efficient internal file distribution, as well as accurate logging and dispatching of incoming and outgoing mail. In addition, he/she makes recommendations for needed changes to the records management/distribution policies and procedures.

Key Responsibilities:

• Plan and organize the execution of the assigned tasks
• Assist with the development and maintenance of an inventory of FSC's records
• Assist with the development of a centralized Records Management Program
• Assist with the development of retention schedules
• Assist with the development and preparation of a basic Procedure Manual for the FSC's Records
• Assesses and determine weaknesses in the data administration systems and make the necessary recommendations for improvement
• Assist with overseeing the disposition of records
• Maintain all files placed in the custody of the Records Department by preparing, inspecting and enclosing files to ensure that all records are in a satisfactory physical condition
• Assist in maintaining the Subject File Classification and Electronic Records Management Systems by recording and tracking all files on the system
• Perform Records Retrieval Services
• Ensure the timely and accurate logging and dispatch of incoming and outgoing mail by processing (opening, sorting, numbering, recording and date stamping) correspondence (except personal and confidential) and dispatching outgoing mail
• Identify semi-active and inactive records and assist with their preparation for transfer to inactive storage
• Monitor the creation/handling of records that are outside the physical custody of the Record Department

Education, Knowledge and Skills:

• Associate degree/diploma in Library Studies, Business Administration or Information Management
• The requires at least two (2) years relevant work experience in a comparable position and business/work environment
• Certification in Records Management will be an asset

To apply for this position, please submit an application letter and resume via email to: recruitment@fscjamaica.org

Attn: The Human Resources Department

Deadline: August 19, 2022.

While we thank all persons for their interest, only shortlisted applicants will be contacted.

Records Officer (Kingston, Jamaica) - The Trade Board Limited

 The Trade Board Limited, a regulatory agency of the government under the auspices of the Ministry of Industry, Investment & Commerce (MIIC) hereby invites applications from suitably qualified individuals to fill the following position:

Records Officer (PIDG/RIM 2)

Salary range: $858,756 - $1,020,791 per annum

Job Purpose:

Under the general direction of the Registrar, the incumbent is responsible for assisting in the maintenance of the physical and electronic documents of the Registry in accordance with established standards and procedures. The incumbent is responsible for monitoring activities of the registry to ensure that documents are properly classified and filed, files are reviewed, shelved and retrieved. He/she is also responsible for overseeing the receipt and dispatch of mail as well as to monitor the creation and closing of files.

Minimum Required Education and Experience:

• Associate degree in Management Studies, Public Administration or the equivalent education
• Certificate in Records Management
• Graduate of a Secondary institution with four (4) subject at CXC or GCE O' level, including English Language and a numeric subject
• Three (3) years related work experience

Please visit our website at www.tradeboard.gov.jm for details relating to this position.

Applications accompanied by resumes should be addressed to:

The Director, Human Resource Management & Administration

The Trade Board Limited

10th Floor, Air Jamaica Building,

72 Harbour Street,

Kingston,

and submitted via email to: hrm@tradeboard.gov.jm

Or uploaded to our website no later than Friday, January 7, 2022.

Please note only shortlisted applicants will be contacted.

Records & Information Officer (Kingston) - Factories Corporation Of Jamaica

 Factories Corporation Of Jamaica Limited invites applications from suitably qualified persons to fill the position of:

Records & Information Officer

Job Summary

The Records & Information Officer is responsible for creating, implementing and maintaining the Records and Information Management Program (RIM) and strategy of the organization. This involves the management of all functions to ensure all records regardless of format are available to support the day-to-day operations and are captured as evidence of business activities.

Minimum Qualifications and Experience:

Education

• BA in Library and Information Studies, Administration or equivalent
• Certification in Records and Information Management

Experience:

• At least 3-4 years in records management experience
• Practical experience in and understanding of the acquisition and implementation of Electronic Records Management System is a plus

Key Duties and Responsibilities:

• Identify and establish a RIM Program frame work and strategy, with aligned goals and objectives, to support the overall strategic direction of the organization, working in collaboration with Jamaica Archives and Records Department
• Develop, advise and implement comprehensive RIM policies, procedures, and guidance to address the organization's internal business needs and external legal and regulatory requirements
• Implement an Electronic Records Management application, in collaboration with the IT department
• Ensuring that records management functions are carried out by staff in accordance with established departmental procedures and security instructions
• Oversee the management of active and inactive records and storage facilities
• Facilitate the development of departmental file plans to manage both paper and electronic records and provide guidance on maintenance
• Provide training courses, workshops to staff on RIM and electronic records management application and its related policies and procedures
• Create a change management process to transition from a paper to an electronic RIM environment
• Ensure the implementation of approval measures for the proper security and safe custody of official records
• Evaluate the closing of files

Registry Service:

• Develop a master index of all subject headings and file titles used in the company
• Closely monitor the use of registry files and ensure their prompt return
• Oversee the digital reproduction (scanning) and electronic storage of documents for efficient access and security of records
• Review the classification system periodically to ensure its adequacy to accommodate new and emerging subject files

Special Skills and Aptitude:

• Comprehensive knowledge of Records and Information Management
• Ability to continually learn and adapt to a continually changing technology environment
• Strong interpersonal skills and communication skills
• Strong organizational and time management skills including the ability to handle multiple tasks simultaneously

Applications with résumés should be sent to no later than August 15, 2021 to:

Human Resource & Administration Manager

17 Knutsford Boulevard, Kingston 5.

Email: careers@fcj.gov.jm

Please include name and the job title in the subject line of the email.

Records Officer (Kingston) - Geoland Title Limited

 Geoland Title Limited invites suitably qualified persons to apply for the following positions Records Officer.

Applicants must possess the following:

• At least five (5) CXC subjects including English Language, Mathematics and Information Technology
• A minimum of one (1) year working experience in a similar post
• Be computer literate with knowledge of Microsoft Office suites
• Analytical skills
• Strong communication skills
• Attention to detail

Applications must be submitted with the post being applied for in the subject line.

Deadline for submissions is Monday, March 29, 2021 to: jobs@geolandonline.com

Geoland thanks all applicants but only shortlisted applicants will be contacted.

Records Officer, PIDG/RIM 3 (Kingston) - Jamaica National Heritage Trust

The Jamaica National Heritage Trust (JNHT), a statutory agency of the Ministry of Culture, Gender, Entertainment and Sport seeks to fill the vacancy of Records Officer, PIDG/RIM 3. 

Salary: $897,182 - $1,066,467 per annum.

Job Summary

The Records Officer has responsibility for the preparation of service records for all members of staff; preparation of all pension documents for persons who are approaching the retirement age for submission to the Ministry of Finance and the Public Service; leave administration and the enrollment and removal of persons on the health and Life Insurance planes as well as the updating and maintenance of the travel register for all travel officers within the organization.

Key Responsibilities and Competencies:

- Leave Administration

• Coordinate and administer the processing of leave applications to include:
• Prepare, update and maintain all employees leave records and provide guidance to staff on leave availability and eligibility 
• Produce monthly and quarterly report on planned absenteeism (vacation leave)
• Coordinate the preparation of the annual vacation leave roster; prioritizing and coordinating the issuing of leave approvals for all members of staff as per roster
• Preparation of approval letters to departments head and members of staff relating to the granting of all category leave
• Processing of all leave applications and monitoring of leave being taken by all employees and maintaining records of outstanding leave for each employee
• Computing and verifying all vacation, sick, maternity, special and departmental leave

- Perform the internal administration of the Group Health, Personal Accident and Group Life insurance schemes which involves the enrolment of staff in the various benefits schemes

- Prepare service records for employees of the JNHT who are approaching retirement age and inform the appropriate employees of the Pensions Department in the Ministry of Finance and Planning, follow-up as required

- Maintain and update employees related files and data such as recruitment and selection, persons acting in positions, resignations, departmental and other transfer, retirement, performance appraisals and absenteeism

- Excellent written and oral communication skills

- Strong analytical skills

- High level of initiative, professionalism, good work ethics

- Ability to work under pressure and handle challenging situations

- Superior organizational, customer service, human relation and interpersonal skills

- Must be an effective team player

Qualifications and Experience:

• An associate degree in either Human Resource Management, Business Administration, Management Studies or equivalent
• Two (2) years of relevant work experience

Application letter along with résumé should be sent no later than Friday, October 16, 2020 to:

"Records Officer"

C/o Jamaica National Heritage Trust

79 Duke Street, Kingston

Email: hr@jnht.com

The JNHT appreciates all applicants interest in the post however, only shortlisted applicants will be contacted.

 

Records Officer 1 (PIDG/RIM 2) - Kingston - Post & Telecommunications Department

 

Job Purpose

The  Records  Officer  1  is  responsible  for  the  creation  and  maintenance  of  personnel  records  for an efficient and effective Records and Information Management System. 

Key  Responsibilities   

Administrative   

• Prepares  Individual  Work  Plan.   
• Prepares  status  and other  reports  as  required.   
• Responds  to  queries  and  complaints  regarding  matters  affecting  the  operation  of  the Registry. 
• Attends meetings or other fora as required. 

Technical  

• Prepares  and  maintains  Period of  Service Records.  
•  Uploads  Monthly  Period  of  Service  Record  (Batch  2)  to  Public  Employees’  Pension Administration  System  (PEPAS)  
• Sorts  and  routes  requested  files  to officers.   
• Sorts  and classifies  correspondence.   
• Creates  and  maintains  files within existing  classification system.   
• Maintains confidentiality  of  records.   Manages movement  of  files in  and out  of  the  Registry.  
• Maintains an  accurate  record  of  Bring  Up  requests  and issues  files as  required.   
• Conducts  research in  order  to provide  requested  information.  
• Makes  photocopies  of  records  for  reference and  other  purposes.  
• Conducts  records  inventory.   
• Participates  in the  records  retention  and disposition. 
• Assists with maintaining ECENSUS and other databases

 Required  Knowledge,  Skills  and  Competencies 

•  Knowledge of  the  Staff  Orders  for  the  Public  Service.   
• Knowledge of  Government  of  Jamaica Records  and  Information Policy. 
• Knowledge  of  established  records  and  information  management  systems  and procedures.     
• Understands  the  importance  of  information  privacy  and security.
• Good  oral  and  written  communication  skills;  
•  Good planning  and  organizational  skills;  and  
• Ability to work with others in the pursuit of team goals. 

Minimum Required Qualification and Experience   

• Four  (4)  CSEC  subjects  at  the  general  level  with  grades  1-3  /GCE  O’  Level  subjects grades A-C  including  Mathematics/numeric  subject  and  English Language;  plus   
• A minimum  of  three  (3)  to  four  (4)  years’  experience  as  a  Records  Clerk  or  equivalent academic training and experience.

 Applications  accompanied  by  Résumés  should  be  submitted  no  later  than  Monday, 12th  October,  2020  to: 

Director,  Human  Resource  Management  and  Development Post  and Telecommunications  Department

6  –  10  South  Camp Road Kingston

 Email: hrunit@jamaicapost.gov.jm

 Please note that only shortlisted applicants will be contacted.

Researcher/Records Officer - (Kingston, Jamaica) - Ministry of Justice

 Take your career to the next level with this exciting opportunity!

Researcher/Records Officer - Mobile Justice Unit

Qualification and Experience:

• Bachelor's of Science degree in Economics, Statistics, Sociology or related Social Science degree from an approved university or college
• Bachelor's of Law degree
• Minimum three (3) years of research-related experience (research, data analysis, etc)
• Minimum one (1) year working experience in the legal profession

Required Competencies:

• Working knowledge of legal and research techniques and the use of related software and tools (LexisNexis, WestLaw, SPSS, NVIVO, etc)
• Excellent computer skills (Microsoft Word, PowerPoint and Excel)
• Excellent customer service skills
• Excellent written and oral communication skills
• Ability to work well in a team
• Sensitive to clients' needs
• Strong leadership skills
• Excellent report writing skills
• Excellent planning and organization skills
• Displays a high level of professionalism when performing job functions
• Excellent time management skills

Special Conditions associated with the job:

• Possession of reliable motor vehicle
• Willingness to travel
• Willingness to work extra hours including weekends and public holidays
• Willingness to work under pressure

Applications with résumés are to submitted no later than Monday, September 14, 2020 and should be captioned "Researcher/Records - Officer - Mobile Justice Unit" addressed to the:

Human Resource and Administration Manager

Legal Aid Council

72 Harbour Street,

Air Jamaica Building

Downtown, Kingston

Or

Email: aid.legal@moj.gov.jm

We thank all applicants for their interest, but only those shortlisted will be contacted.

NB: Applicants will be sent Terms of Reference (ToR) upon request.  

Records Officer 1 (Kingston, Jamaica) - Min. of Labour & Social Security (MLSS)

The Ministry of Labour and Social Security invites applications from suitably qualified individuals to fill the vacant post of Records Officer 1 (PIDG/RIM 2) – (2 posts) in the Human Resource Management and Administration Unit, Ministry of Labour and Social Security (MLSS), salary range $713,294 – $847,883 per annum and any allowance(s) attached to the post.

Job Purpose

Under  the  direct  supervision  of  the  Senior  Human  Resource  Officer,  the  incumbent  is responsible for administering leave and pension benefits in keeping with the Staff Orders and the Public Service Regulations, to ensure proper interpretation and equitable application of same.

Key Responsibilities

Technical:

• Computes and verifies Vacation,  Recreational, Special Maternity,  Special Sick and Departmental Leave;
• Computes and submits Leave Accumulation to the Ministry of Finance and the Public Service for their records;
• Updates and maintains all leave records;
• Checks and verifies Leave Computation from other Ministries/Departments;
• Provides information concerning leave eligibility;
• Checks and verifies leave entitlement for all members of staff;
• Ensures that Birth Certificates,  Statutory  Declaration of Age and  other Pension documents submitted are authentic.
• Liaises with Salaries Officer to ensure accurate payments of emoluments;
• Makes request for additional documents required for files;
• Records and acknowledges all leave applications;
• Prepares letter of leave approval for the Senior Personnel Officer’s signature;
• Maintains Leave Register to indicate resumption/non-resumption of leave;
• Makes request for National Insurance Scheme (NIS) and National Housing Trust (NHT) contributions of employees and retirees;
• Performs any other related duties assigned by the Human Resource Officer or the Senior Human Resource Officer

Required Knowledge, Skills and Competencies

Core:

• Good oral and written communication skills
• Good interpersonal and human relation skills
• Integrity
• Ability to use initiative
• Ability to work in a team
• Compliance

Technical:

• Sound knowledge of Leave Administration
• Knowledge of Pensions Procedures
• Knowledge of Government/Ministry’s policies and procedures
• Knowledge of Human Resource procedures and processes
• Proficient in the relevant computer applications

Minimum Required Qualification and Experience

• Graduated  from  a  Secondary  institution  with  four  (4)  subjects  at  the  CXC  or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience.

Applications  accompanied  by  résumés  should  be  submitted   no  later  than  Thursday, 19th December, 2019 to:

Senior Director
Human Resource Management and Development
Ministry of Labour and Social Security
14 National Heroes Circle
Kingston 4.

Email: resume@mlss.gov.jm

Please note that only shortlisted applicants will be contacted.


Looking for a housekeeping, babysitting or nursing job or a gardener, handyman job? Go here and subscribe: https://876domesticworkerscaregivers.blogspot.com



More jobs via:

Records & Information Officer (Kingston, Jamaica) - Factories Corporation of Jamaica Ltd.

Job Summary

The Records and Information Officer is responsible for creating, implementing and maintaining the Records and Information Management (RIM) Program and strategy for the organization. This involves the management of all functions to ensure all records regardless of format are available to support day to day operations and are captured as evidence of business activities.

Minimum Qualifications and Experience:

Education:

• BA in Library and Information Studies, Administration or equivalent 
• Certification in Records and Information Management 

Experience:

• At least three (3) to four (4) years in records management experience 
• Practical experience in and understanding of the acquisition and implementation of Electronic Records Management Systems a plus

Key Duties and Responsibilities:

• Identify and establish a RIM Program framework and strategy, with aligned goals and objectives, to support the overall strategic direction of the organization working in collaboration with Jamaica Archives and Records Department 
• Develop, advise and implement comprehensive RIM policies, procedures and guidance to address the organization's internal business needs and external legal and regulatory requirements 
• Implement an Electronic Records Management application, in collaboration with IT department 
• Ensure that records management functions are carried out by staff in accordance with established departmental procedures and security instructions 
• Oversee the management of active and inactive records and storage facilities 
• Facilitate the development of departmental file plans to manage both paper and electronic records and provide guidance on maintenance 
• Provide training courses, workshops to staff on RIM and Electronic Records Management application and it's related policies and procedures 
• Create a change management process to transition from a paper to electronic environment 
• Ensure the implementation of approval measures for the proper security and safe custody of official records 
• Evaluate the closing of files

Registry Service:

• Develops a master index of all subject heading and file titles used in the company 
• Closely monitor the use of registry files and ensure their prompt return 
• Oversee the digital reproduction (scanning) and electronic storage of documents for efficient access and security of records 
• Maintain a record of files removed from the Registry and ensure that they are appropriately disposed or archived as instructed 
• Review the Classification system periodically to ensure its adequacy to accommodate new and  emerging subject files 

Special Skills and Aptitude:

• Comprehensive knowledge of Records and Information Management 
• Ability to continually learn and adapt to a continually changing technological environment 
• Strong interpersonal skills and communication skills 
• Strong organizational and time-management skills including the ability to handle the multiple tasks simultaneously 

Applications with résumés should be sent no later than November 29, 2019 to:

Human Resource and Administration Manager 

P. O. Box 720, Kingston GPO

Email: factories@cwjamaica.com

Please include the job title in the subject line of the email.

Looking for a housekeeping, babysitting or nursing job or a gardener, handyman job? Go here and subscribe: https://876domesticworkerscaregivers.blogspot.com

Documentation & Information Records Officer (Kingston, Jamaica) - Min. of Finance & Public Service

Job Description: Documentation and Information Records Officer PIDG/RIM 3

JOB SUMMARY:

Assigned to the Documentation Information and Access Unit, the Documentation and Information Records Officer will supervise the receipt, storage, retrieval use and disposition of the official records of the Ministry of Finance and Public Service in accordance with the established Records and Information procedures.

KEY RESPONSIBILITIES:
• Supervise and maintain the operations of the record keeping systems
• Supervise the record officer personnel in the achievement of the above strategic objectives;
• Supervise and evaluate the work of records officers to ensure the correct receiving, processing, and filing of the MOF&PS records; as well as to assist in supervising the reporting/ review of changes in records management policy, standards and guidance on the unit and its users
• Ensure the provision of enquiry, information retrieval services and the implementation of records retention schedules


REQUIRED KNOWLEDGE, SKILLS AND COMPETENCIES:
• Knowledge of basic data processing principles and practices
• Ability to exercise initiative, independent judgment and to act resourcefully under varying conditions
• Ability to maintain strict confidentiality related to sensitive records information
• Ability to relate well within a team-oriented environment, manager and heads of unit
• Excellent supervisory management skills
• Proficient in the operation of a variety of office machines, to include business hub copy machine, microfilming equipment.

QUALIFICATION AND EXPERIENCE:
• Certificate in Library and Information or;
• Certificate in Records Management along with;
• Four (4) CXC/GCE O'Level subjects including English Language and a numeric subject and;
• Two (2) years' related experience in Records and Information Management
• Certificate in Supervisory Management

REMUNERATION PACKAGE:
Salary: $854,459 -$1,015,683 per annum

Interested persons should forward their applications and resume NO LATER THAN Monday November 18, 2019 to the: -

Acting Senior Director, Human Resource Management and Development Branch
Ministry of Finance and the Public Service
30 National Heroes Circle
Kingston 4
Email: hrapplications@mof.gov.jm

We thank every applicant for your expressions of interest; however please note that only short listed candidates will be contacted.



Looking for a housekeeping, babysitting or nursing job or a gardener, handyman job? Go here and subscribe: https://876domesticworkerscaregivers.blogspot.com

Records Officer (Level 3) - Forestry Department - Kingston, JM

Basic Salary:  $ 844,012 to $1,041,248 per annum

Job Purpose:
Under the general direction of the Senior Records Officer the
Records Officer provides a high quality records management service and assists in the development, promotion and implementation of records management best practice within the Unit.

Key Responsibility Areas:

• Assists with the development of records management procedures
• Monitors compliance with standard operating procedures
• Maintains and controls the  filing system
• Maintains the Registry by creating paper and electronic folders
• Files and retrieves information in accordance with Department’s records management procedures to ensure ease of reference
• Assists with the annual records audit
• Disposes records in accordance with retention schedule
• Ensures that access to records complies with Access to Information Act
• Participates in the movement of records between storage areas
• Maintains management of information by updating spreadsheets, internet, intranet and database records
• Provides clerical and secretarial support to the Records Management Section to support the effective running of the Section
• Participates in the scheduling for annual records purging including setting of deadlines for responses from other Organization staff
• Prioritizes own workload to meet immediate service standards and ensure that longer term projects are also completed.
• Suggests alternative records classification options when necessary
• Uses knowledge of Department and filing systems to retrieve information
• Performs such other duties as may be assigned from time to time

Required Competencies

• Ability to work on own initiative with limited supervision
• Excellent oral and written communication skills
• Excellent customer service skills
• Training in archival Management
• Excellent interpersonal skills
• Good time management skills
• Methodical, well organized and with an eye for detail
• Good IT skills

Qualification and Experience

• 5 CXC / GCE Subjects inclusive of English Language and Mathematics
• Certificate in Records Management or equivalent
• Training in relevant software applications
• Two (2) years’ experience
• OR
• Any equivalent combination of qualification and experience

 Applications along with resumes should be submitted no later than Friday, August 16, 2019 to:
Director
Human Resource Management and Development
Forestry Department
173 Constant Spring Road
Kingston 8
Fax: (876) 924-2626
Email: hrmd.fd@gmail.com

We thank all persons who express an interest; however, only short-listed applicants will be contacted.



Looking for a housekeeping, babysitting or nursing job or a gardener, handyman job? Go here and subscribe: https://876domesticworkerscaregivers.blogspot.com