Records Clerk (Kingston, Jamaica) - Legal Aid Council, Min. of Justice

Job Purpose

The Records Clerk (PIDG/RIM1), under the direction of the Human Resource and Administration Manager, maintains an efficient Records Management System, ensuring that all documents relating to the Attorneys are properly filed for easy retrieval to facilitate payment.

Key Responsibilities

• Classifies and indexes all records;
• Creates and maintains manual filing system;
• Ensures that documents (Forms B, C, D and E) and other correspondence pertaining to Attorneys are affixed on files;
• Tracks and monitors the movement of files;
• Retrieves files upon request;
• Replaces files to enhance retrieval system;
• Assists Accountant by sorting claims for payment;
• Ensures that advisories of payment and paid claims are stamped and placed on red files;
• Assists Attorneys with viewing of their files;
• Contacts Attorneys regarding incomplete documents on file;
• Scans and digitizes outdated files according to the Records Management policy on retention period;
• Assists with making photocopies of documents;
• Relieves Customer Service Officer at front desk from time to time;
• Performs any other duties assigned.

Required Knowledge, Skills and Competencies

• Good time management skills
• Good customer service and interpersonal skills
• Proficiency in relevant computer applications
• Ability to work on own initiative
• Ability to work in teams
• Keen eye for details

Minimum Required Qualification and Experience

• Graduated from a Secondary Institution with four (4) CXC or GCE ‘O’ Level subjects including English Language and a numeric subject, plus on-the-job training in Records and Information Management.

Applications accompanied by résumés should be submitted no later than Wednesday,

6th November, 2019 to:

Executive Director

Legal Aid Council

The Air Jamaica Building, Ground Floor

72 Harbour Street,

Kingston

Email: aid.legal@moj.gov.jm

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