Records Clerk (Kingston, Jamaica) - University Hospital of the West Indies

Applications are invited from suitably qualified persons to fill the position of Records Clerk (Registry Officer) - PIDG/RIM 1) at the University Hospital of the West Indies.

Salary: $1,439,456 per annum

Records Clerk (St. Thomas & St. Elizabeth, Jamaica) - Jamaica Constabulary Force

 

Applications are being invited from suitably qualified applicants to fill the following positions within the Jamaica Constabulary Force: 

Records Clerk (Kingston, Jamaica) - Firearm Licensing Authority

 

The Firearm Licensing Authority, a statutory body with reporting relationship to the Ministry of National Security (MNS), hereby invites applications from suitably qualified individuals to fill the following position:

Records Clerk (BAND 7) - Kingston 

Salary range: $1,439,455 - $1,935,907 per annum

Job Purpose

The incumbent is responsible for assisting the implementation and maintenance of systems and procedures designed to ensure efficient management of the files and records within the custody of the Registry Unit.

Minimum Required Education and Experience:

• Four (4) GCE O'Level or CXC General Proficiency Level passes including English Language
• Training in records management would be advantageous

Interested persons who meet the above stated criteria are asked to submit applications no later than Friday, July 26, 2024 to: 

The Manager, Human Resource Management & Development,

Firearm Licensing Authority,

91A Old Hope Road, Kingston 6, or

Email: hrd@fla.gov.jm

All applicants will be required to pass a security background check. Please note that only shortlisted candidates will be contacted. 

Kindly visit the Firearm Licensing Authority's website at www.fla.gov.jm

Records Clerk (Manchester, Jamaica) - Jamaica Constabulary Force

Applications are invited from suitably qualified applicants to fill the following positions within the Jamaica Constabulary Force.

Area 3 (Manchester) - Records Clerk (PIDG/RIM 1)

Job Purpose

The incumbent is responsible for maintaining an effective records management system within the Division, ensuring safe custody and efficient retrieval of records and a reliable automation and manual records management system.

Minimum Required Education and Experience:

• At least three (3) CXC subjects including English Language and a numerical subject
• Training in Records and Information Management

Applications accompanied by resumes should be submitted no later than Friday, June 21, 2024 to:

The Senior Director,

Human Resource Management & Development,

Jamaica Constabulary Force,

NCB South Tower,

3rd Floor,

2 Oxford Road,

Kingston 5.

Email: hrbranch@jcf.gov.jm

Please note that a detailed Job Description will be provided if requested at hrbranch@jcf.gov.jm 

The Jamaica Constabulary Force's Human Resource Division thanks all applicants for their interest; however, only shortlisted applicants will be contacted.

Records Clerk (Kingston, Jamaica) - Min. of Industry, Investment & Commerce

Applications are invited from suitably qualified officers in their Ministries/Departments/Agencies to fill the vacant post of Records Clerk 1 (PIDG/RIM 1) in the Food Storage and Prevention of Infestation Division, Ministry of Industry, Investment and Commerce, salary range $1,272,269 - $1,711,060 per annum.

Job Purpose
To provide general customer service support for all clients and ensure the Front Desk operate
efficiently and assist the Records Officer to maintain systems and procedures designed to ensure
efficient management of the files and records within the custody of the Registry.

Key Responsibilities
Technical/Professional:

• Processes file and document requisitions from Ministry personnel;
• Retrieves and replaces files in accordance with established procedures;
• Maintains up-to-date records of all file movements;
• Maintains an effective File-Tracking System;
• Monitors and manages file loans;
• Assists with the clearing of closed and inactive files;
• Ensures proper physical maintenance of files and shelves;
• Prepares monthly reports on file activities.

Required Knowledge, Skills and Competencies

• Exposure to established File Management Systems and procedures
• Knowledge of the operational procedures of Central Government
• Excellent interpersonal skills
• Client-focused
• Resourceful and reliable

Minimum Required Qualification and Experience

• Graduated from a Secondary Institution with four (4) CXC or GCE ‘O’ Level subjects including English Language and a numeric subject plus on-the-job training in Records and Information Management.

Applications accompanied by résumés should be submitted no later than Tuesday,
26th March, 2024 to:

Director, Human Resource Management and Development,
Ministry of Industry, Investment and Commerce,
4 St. Lucia Avenue,
Kingston 5.

Email: hrm@miic.gov.jm

Please note that only shortlisted applicants will be contacted.

Records Clerk (Kingston, Jamaica) - Jamaica 4-H Clubs

Applicants are invited to fill the post of Records Clerk-Human Resource Unit. The incumbent is responsible for maintaining personnel files for all employees and providing clerical support to the Director, Human Resource and Administration.

Required Competencies:

• Excellent knowledge of government regulations, policies and procedures
• Knowledge of Jamaica 4-H Club laws and regulations
• Excellent written and oral communication skills
• Highly organized and efficient in time management
• Ability to work under pressure and on own initiative
• Attention to details and problem solver
• Proficiency in the use of relevant computer applications
• Professional appearance at all times

The successful candidate must meet the following minimum qualifications and experience:

• Diploma in Business Studies or related discipline; Plus
• Two (2) years related experience

Applications accompanied by résumés should be submitted to the:

Director, Human Resource and Administration, Jamaica

4-H Clubs, 

95 Old Hope Road,

Kingston 6

Or

Email: hradmin@jamaica4hclubs.com

Deadline: Monday, February 26, 2024.

Only shortlisted applicants will be contacted.

Records Clerk (St. Catherine, Jamaica) - St. Catherine Municipal Corporation

 Applications are invited from suitably qualified persons to fill the following posts:

Records Clerk (PIDG/RIM 1) - vacant - four (4) positions

Salary band 3: $1,272,269.00 - $1,711,060.00 p.a. and any allowance(s) attached to the post.

Minimum Required Qualifications:

• Graduated from a secondary institution with four (4) subjects at the CSEC/GCE O'Level including English Language and a numeric subject
• Certificate in Records Management would be an asset

For further details, please visit our website at www.stcatherinemc.gov.jm 

Kindly address applications to the:

Secretary,

Local Government Services Commission,

Office of the Services Commission,

Ministry of Finance and the Public Service Complex

2nd Floor, G Block,

30 National Heroes Circle,

Kingston 4.

A current police record will be needed for interview.

Closing date: Friday, February 9, 2024.

Please note that only shortlisted candidates will be contacted. 

Records Clerk (Kingston, Jamaica) - Private Security Regulation Authority (PSRA)

The Private Security Regulation Authority (PSRA), a department of the Ministry of National Security is seeking to engage the services of a Records Clerk (Band 3) on a one (1) year contract for its Kingston office.

Summary of Duties:

Under the direction of the Records Officer 3, the incumbent is responsible for the safe-keeping of completed files with applications for registered private security stakeholders.

Qualifications and Experience:

• Four (4) subjects at CXC or GCE O'level including English Language 
• One (1) year clerical experience
• Computer literacy, particularly Microsoft Office Suite applications

Key Outputs:

• Sorted applications
• Files applications
• Scanned, labelled and stored signatures and photographs of private security stakeholders
• Storing of scanned documents
• Responses to telephone and in-person queries

Interested persons are invited to submit applications by September 11, 2023 to: applications@psra.gov.jm

Records Clerk (Kingston, Jamaica) - Office of Utilities Regulation (OUR)

Office Of Utilities Regulation

Regulating Utilities for the Benefit of All

Career Opportunity

The Office of Utilities Regulation (OUR) invites applications from suitably qualified individuals to fill the following position within the Records and Information Management (RIM) Unit:

Records Clerk

Core Function:

• Converts OUR's documents and records from paper to digital images.
• Maintains listings of active, semi-active and inactive records.
• Assists with the removal of documents and records across OUR's storage facilities, as required.
• Organizes records in boxes and on shelves at OUR's storage locations.
• Assists with the dispositioning of records or non-record materials.
• Updates database with documents, records and information of the OUR.
• Assists with the OUR's mail management process within  established time frames.
• Assists with the maintenance of documents and records that are in the custody of the RIM Unit.
• Assists with maintaining an efficient and effective inactive off-site storage facility.

Required Qualifications, Experience and Critical Competencies:

• Five (5) CXCs/CSECs including English and Mathematics
• One (1) year experience in a similar position.
• Good oral and written communication skills.
• High level of confidentiality
• Attention to detail and a focus on quality 
• Critical Thinking Skills
• High level of initiative
• Excellent social and interpersonal skills
• Basic knowledge of MS Office including MS Excel
• Good degree of commitment to teamwork and cooperation
• Certification in Records Management would be an asset.

Applications should be submitted no later than 2023 July 14 to:

Director Human Resource and Administration,

Office of Utilities Regulation,

3rd Floor, PCJ Resource Centre,

36 Trafalgar Road, Kingston 10, Jamaica.

Please submit applications via

Email: employment@our.org.jm or Careers page on the OUR's website: www.our.org.jm

Careers page on the OUR's website: www.our.org.jm

No hard copies should be submitted to the OUR's office.

Issued by the Office of Utilities Regulation on 2023 July 2

Only shortlisted applicants will be contacted. 

Records Clerk/Store Keeper (Montego Bay, St. James, Jamaica) - St. James Parish Library

 The St. James Parish Library Network invites applications from suitably qualified persons to fill the following vacancy: - RECORDS CLERK/STORE KEEPER (PIDG/RIM1).

Minimum Qualifications & Experience: 

• Five (5) CXCs grades 1-3 (General proficiency) or 5 O' Levels at grades A, B or C 
• Passes in English Language and Mathematics or Accounts is mandatory
• At least 2 years’ experience in a clerical environment

Salary Scale: $1,272,269.00 - $1,711,060.00 p.a.

Submit application letters and resumes no later than Monday, July 10, 2023 to:

The Chairman,  

St. James Parish Library 

1-3 Megre Bay Road, Montego Bay # 1 P.O., St. James.

Email: stjames@jls.gov.jm

SPECIAL NOTE: The Jamaica Library Service operates Mondays to Saturdays therefore employees are required to work a minimum of two Saturdays per month.

Data Entry Clerks, etc (Kingston, St. Thomas, St. Andrew & St. Catherine (Jamaica) - SERHA

 SERHA - South East Regional Health Authority

Career Opportunities

The South East Regional Health Authority (SERHA), a statutory body under the Ministry of Health and Wellness responsible for the management and operation of Public Health Services within the parishes of St. Thomas, Kingston and St. Andrew and St Catherine, invites applications from suitably qualified persons for the positions of:

• Deputy, Director of Nursing Services (HPC/RN 4) - Linstead Hospital
• Community Peer Educator (HSC/HS 4) - Region wide
• Laboratory Technical Assistant (HTAC/HT 2) - KPH
• Targeted Intervention Officers (HPC/HPE 2) KPH and St. Thomas
• Regional Data Entry Clerk (MIS/IT 2) - Regional Office
• Health Records Clerk (HTAC/HRT 1) - St. Thomas and St. Jago Park Health Centre
• Data Entry Clerk (MIS/IT) - Comprehensive Health Centre/KSA and St. Jago Park Health Centre
• Candidates to be trained as Contact Investigators HPC/SDI 1 - Nurses and Public Health Inspectors can apply.

Interested persons may view a copy of the Job Description on the website at www.serha.gov.jm/vacancies

The deadline for application is Friday, June 23, 2023.

Applications with curricula vitae are to be submitted to:

The Director,
Human Resource Management and Industrial Relations, 
South East Regional Health Authority, 
The Towers, 2nd Floor,
25 Dominica Drive,
Kingston 5,
Or via email to: employment@serha.gov.jm

We thank all applicants for their expressions of interest; however, only shortlisted will be contacted.

Records Clerk (Kingston, Jamaica) - Office of Disaster Preparedness & Emergency Management (ODPEM)

 The Office of Disaster Preparedness & Emergency Management (ODPEM) is seeking to fill the post of: 

Records Clerk (PIDG/RIM 1)

Salary Scale: $655,604.00 - $779,307.00 per annum

Main role and core functions:

Under the direct supervision of the Records Officer II, the Records Clerk is responsible for supporting the records management function within the organization.

Main Functions:

• Preparing outgoing correspondences for dispatch to various organizations
• Regular updating of minute sheets to reflect enclosed letters
• Circulating circulars, Newsletter and Publications to Staff as directed
• Assist with the booking of conference and meeting rooms
• Daily entering of information into the Electronic Document Management System (EDMS)
• All incoming and outgoing correspondence scanned and catalogued on the EDMS
• Assist in the opening of the new files where necessary and entering the file name in the Registry Filing Catalogue
• Monthly updating of database for Partners and Suppliers
• Provide message logging service during the activation of Emergency Operation Centre (EOC)
• Act as the main relief Telephone Operator on a daily basis
• Logging of files name, number and return date as well as requesting officer in the files distribution log book
• Monitor the use and return of files to the Registry

Core Competencies:

• Communication Skills: Must be able to communicate with staff at all levels
• Customer Service: Must demonstrate high standard of service and delivery to meet the customer's expectations
• Team Work and Cooperation: Must display a willingness to participate and work cooperatively with others in the pursuit of team goals
• Integrity: Must demonstrate sound, ethical standards showing consistency with values and attitudes geared towards the building of trust and credibility
• Compliance: Must be able to comply with organizational and regulators policies and procedures
• Planning & Organizational skills: Must continuously display a high level of disciplined with an organized approach to work

Functional Competencies:

• Records management skills: Must be able to update correspondences on minutes sheet and on the file minute sheet
• Use of Technology: EDMS, Microsoft Office Suite, Database: Must be able to electronically log and dispatch files to officers. Open new files on DocuShare database
• Report Writing Skills: Must be able to prepare minutes and generate monthly reports

Minimum Qualifications and Experience:

• Incumbent should possess three (3) CXC/GCE O' level subjects or its equivalent including English Language
• Have formal training in office methods and procedures 
• Have completed a course in Records Management
• At least three (3) years experience in a similar capacity

Please apply in writing along with a detailed resume no later than July 27, 2022 to the:

Director of Human Resource Management

Office of Disaster Preparedness & Emergency Management

2 - 4 Haining Road,

Kingston 5.

Email: odpem@cwjamaica.com

We thank all applicants, however only shortlisted candidates will be contacted.

Records Clerk (St. Catherine, Jamaica) - St. Catherine Municipal Corporation

Applications are invited from suitable qualified persons to fill the following posts in the St. Catherine Municipal Corporation:

Records Clerk (PIDG/RIM 1) – (Vacant) - 3 posts, salary range $655,604 - $779,307 per annum and any allowance(s) attached to the post.

Qualifications: 

Minimum Required Qualifications and Experience

• Four (4) subjects at the CXC/ GCE ‘O’ level General Proficiency including Mathematics or Accounts and English Language.
• Certificate in Records and Information Management would be an asset.

Responsibilities: 

Records Clerk (PIDG/RIM 1) – Accounts 

Job Purpose     
 
Under the general direction of the Accounting Technician 2, the incumbent will be responsible to undertake the following duties and function:
 
Key Responsibilities
 
File all payment vouchers for the entire Corporation’s account.
File the following sheets:

• Salary sheets
• Cheque sheets
• Statutory deduction sheets

• Maintain records of cheques for all the Corporation’s bank accounts; 
• Prepare invoice orders based on authorized requests.
• Preparation of vouchers from source document.
• Process payment vouchers to ensure that they are in accordance with the financial code structure and FMIS requirements i.e make routine such as arithmetical accuracy, necessary supporting bills etc. on vouchers.
• Ensure that all payment vouchers are batched and stored appropriately;
• Ensure that all vouchers are properly certified and verified before they are batched;
• Stamp the copies of the invoices and write in cheque numbers and dates;
• Stamp voucher’s attachments with paid stamp and write in cheque numbers and dates;
• Assist with the selling of parking tickets;
• Maintain all accounting files and records;
• Performs any other duties and responsibilities that may be assigned from time to time. 

Performance Standards

• Accounting standards and procedures are adhered to according to established guidelines and standards.
• Key deliverables are produced within agreed time frame to required standards.
• Confidentiality and integrity are exercised. 

Required, Knowledge, Skills and Competencies
 
Core:

• Good oral and written communication skills.
• Good interpersonal and customer relations skills.
• Ability to work in teams.
• Good use of initiative.
• Good problem-solving skills.
• On the job training in records and information management. 

Technical: 

• Good knowledge of Government accounting.
• Good knowledge of the Government/Corporation’s policies and procedures.
• Good knowledge of general accounting principles.
• Knowledge of office practices and procedures, office supplies and accounting records.
• Good numerical skills.

Job Type: 

Full-time

APPLY ONLINE

Or Kindly address applications to:

Local Government Services Commission

Office of the Services Commissions

Ministry of Finance and the Public Service Complex

2nd Floor, G Block,

30 National Heroes Circle,

Kingston 4.

Application Deadline: 

June 03, 2022 - 11:30 pm

Records Clerk, etc (Kingston, Jamaica) - Office of the Director of Public Prosecutions

The  Office of the Director of Public Prosecutions (ODPP), an independent department of the Ministry of Justice, seeks to fill the following positions:

1. Senior Secretary (OPS/SS 3) - 3 posts - Vacant 

Salary range: $969,060 - $1,151,908 per annum plus any allowances applicable to the post.

2. Records Clerk (PIDG/RIM 1) - 1 post - Vacant 

Salary range: $630,388 - $749,334 per annum plus any allowances applicable to the post.

Senior Secretary Job Description

Job Purpose

The core function of the job is to effectively and efficiently provide administrative and legal assistance to the Crown Counsel. The role requires the ability to initiate, organize and manage confidential and high level legal documents which are of a sensitive nature.

Minimum required education and experience:

• Four (4) GCE/CSEC subjects at general proficiency level including English Language
• Successful completion of the prescribed course of study at the Management Institute for National Development (MIND)
• Typing speed of 50 - 55 words per minute
• At least four (4) years of secretarial experience

OR

• Four (4) GCE/CSEC subjects at general proficiency level including English Language
• Certified Professional Secretary designation from an accredited institution
• Typing speed of 50 - 55 words per minute
• Training in the use of a variety of software applications
• At least four (4) years secretarial experience

Records Clerk Job Description

Job Purpose

The core function of the job is to effectively and efficiently provide assistance with Records Management and Registry functions, assisting with the management of the documentation of all correspondence received from the Office. Also assisting with managing databases related to the functions in order to maintain an environment conducive to high quality service.

Minimum required education and experience:

• Graduate of secondary level institution with five (5) CSEC or GCE O' level subjects, including English Language and Mathematics or equivalent
• Two (2) years of working experience in a similar capacity

Applications with résumés are to submitted no later than Friday, November 19, 2021 to:

The Director, Human Resource Management & Administration

Office of the Director of Public Prosecutions

Public Building West 

Kings Street,

Kingston.

Email: employment@dpp.gov.jm

Job description for these positions are available from the Human Resource Management and Administration Division in the Office of the Director of Public Prosecutions. 

We thank all applicants for their interest, but only those shortlisted will be contacted. 

Records Clerk (Kingston) - Ministry of Agriculture & Fisheries

Vacant post of Records Clerk (PIDG/RIM 1) available in the Documentation, Information and Access Services Unit, Ministry of Agriculture and Fisheries, salary range $630,388 - $749,334 per annum and any allowance(s) attached to the post. 

 Job Purpose

 

Under the direct supervision of the Records Manager (PIDG/RIM 5), the Records Clerk (PIDG/RIM 1) provides operational support within the Registry.  

Key Responsibilities   

Management/Administrative    

• Creates new files; 
• Encloses relevant correspondences/documents on appropriate file;  Retrieves and issues requested files;  
• Restocks files on shelves;   
• Maintains accurate Charge-out System and follows up on files charged out to officers;   
• Charges-out all returned files;  
• Assists with the Ministry’s Special/Annual Inventory of Records;  Performs other duties as assigned. 

 Required Knowledge, Skills and Competencies: 

Core   

• Good oral and written communication skills  
• Good interpersonal skills  
• Good customer and quality focus skills 
•  Good teamwork and co-operation 

 Technical    

• Knowledge of Records Management  
• Knowledge of Office Procedures     
• Knowledge of the operations of Government  
• Knowledge of relevant legislation (e.g. ATI, Archives & copyright Acts).     Knowledge of Computer Applications e.g. Micro Soft Office Suite and  other relevant software.   

Minimum Required Qualification and Experience  

• Graduated from a Secondary Institution with four (4) CXC or GCE ‘O’ Level subjects including English Language and a numeric subject plus on-the-job training in Records and Information Management.  

Applications accompanied by résumés should be submitted no later than Monday, 2nd November, 2020 to:  

Senior Director                                  

Human Resource Management and Development Division                            Ministry of Industry, Commerce, Agriculture and Fisheries                              Hope Gardens                                   

Kingston 6   

 Email: hrm@micaf.gov.jm 

Please note that only shortlisted applicants will be contacted.

Records Clerk (St.Thomas, Jamaica) - St. Thomas Parish Library

St. Thomas Parish Library Network invites applications from suitably qualified persons to fill the following position:

Records Clerk (PIDG/RIM1) for St. Thomas Parish Library.

Requirements/Education:

• Five (5) subjects at GCE ordinary level, grades A - C or CXC general levels 1 - 3, including English Language and a numeric subject 
• Be able to work on weekends 

Key Competencies:

• Very good oral and written communication skills 
• Good time management skills 
• Proficient in the use of relevant computer applications 
• Ability to work on own initiative 
• Team player 

Application letter as along with resume should be submitted no later than November 9, 2019 to:

The Chairman 

c/o The Senior Librarian 

St. Thomas Parish Library 

31 Queen Street, 

P. O. Box 13,

Morant Bay, St. Thomas.

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Records Clerk (Kingston, Jamaica) - Legal Aid Council, Min. of Justice

Job Purpose

The Records Clerk (PIDG/RIM1), under the direction of the Human Resource and Administration Manager, maintains an efficient Records Management System, ensuring that all documents relating to the Attorneys are properly filed for easy retrieval to facilitate payment.

Key Responsibilities

• Classifies and indexes all records;
• Creates and maintains manual filing system;
• Ensures that documents (Forms B, C, D and E) and other correspondence pertaining to Attorneys are affixed on files;
• Tracks and monitors the movement of files;
• Retrieves files upon request;
• Replaces files to enhance retrieval system;
• Assists Accountant by sorting claims for payment;
• Ensures that advisories of payment and paid claims are stamped and placed on red files;
• Assists Attorneys with viewing of their files;
• Contacts Attorneys regarding incomplete documents on file;
• Scans and digitizes outdated files according to the Records Management policy on retention period;
• Assists with making photocopies of documents;
• Relieves Customer Service Officer at front desk from time to time;
• Performs any other duties assigned.

Required Knowledge, Skills and Competencies

• Good time management skills
• Good customer service and interpersonal skills
• Proficiency in relevant computer applications
• Ability to work on own initiative
• Ability to work in teams
• Keen eye for details

Minimum Required Qualification and Experience

• Graduated from a Secondary Institution with four (4) CXC or GCE ‘O’ Level subjects including English Language and a numeric subject, plus on-the-job training in Records and Information Management.

Applications accompanied by résumés should be submitted no later than Wednesday,

6th November, 2019 to:

Executive Director

Legal Aid Council

The Air Jamaica Building, Ground Floor

72 Harbour Street,

Kingston

Email: aid.legal@moj.gov.jm

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