Administrative Assistant (GMG/AM 2) (Kingston, Jamaica) - Ministry of National Security

Description: Administrative Assistant (GMG/AM 2)

Job Purpose

The incumbent will provide administrative and management support to the Administrative
Manager in the Ministry of National Security.

Key Responsibilities

• Prepares and submits bills for payment;
• Prepares and distributes Minutes of General and/or Management Meetings;
• Sources stationery;
• Prepares new files for clients;
• Updates Clients’ Statistics;
• Issues Clients’ files as requested;
• Prepares inventory of furniture and equipment;
• Assists in the planning and organization of functions and events;
• Makes contact with service providers on office related matters;
• Responds to all office related queries as directed;
• Responds to correspondence as directed.

Required Knowledge, Skills and Competencies

• Good oral and written communication skills
• Good organizing and time management skills
• Good knowledge of Microsoft Office, Excel and Power Point 
• Good interpersonal skills and team spirit 
• Excellent Minute taking skills 
• High level of confidentiality and Integrity 

Specialized Training:

• Security awareness 
• Administration/Human Resource 

Minimum Required Qualification and Experience

• Diploma in Management Studies/Administration/Human Resource from a recognized 
• tertiary institution;
• Two (2) years related experience.

Special Condition Associated with the Job

• High security and risky environment.

Applications accompanied by résumés should be submitted no later than Tuesday, 19th November, 2019 to:
Director, Human Resource Management and Administration
Human Resource Management and Administration Branch
Ministry of National Security
4th Floor North Tower
2 Oxford Road,
Kingston 5.

Email: jobopp@mns.gov.jm

Please note that only shortlisted applicants will be contacted.




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