Executive Assistant (Kingston, Jamaica) - Administrator-General's Department

Applications are invited from responsible and meticulous candidates to fill the following position:

Executive Assistant to the Administrator-General and CEO - grade 5

Job Purpose 

• To provide direct and confidential support to the CEO, ensuring effective and efficient workflow with internal and external customers.
• To perform, coordinate and oversee administrative duties as required by the Chief Executive Officer.

Technical 

/Professional Responsibilities:

• Type and prepare correspondence, reports and other documents for the CEO
• Prepare reports in conjunction with Executives and Managers, for presentation to various levels of management, Boards and the policy directorate, both internal and external 
• Handle incoming matters as appropriate, forward other matters to Executives and staff, and follow up to ensure completion 
• Review and critique reports and correspondence destined for external circulation before the CEO's signature can be affixed 
• Coordinate special projects, internally or externally, as instructed by the CEO
• Take minutes at meetings as directed and ensure minutes are circulated within stipulated timeframe 
• Research, compile, assimilate and prepare confidential and sensitive documents and brief the CEO regarding contents
• Establish and maintain an efficient filing and records keeping system ensuring sensitive information is kept confidential 
• Interface with officials and members of the public seeking audience with the CEO and deal with matters within given authority 

Qualifications and Experience:

• Minimum of undergraduate degree in Management/Administration or related discipline 
• A minimum of three (3) years related work experience 
• Competent in the use of Microsoft Office Suite applications 
• Sound knowledge of AGD operations
• Knowledge of the laws of succession 
• Ability to understand legal documents 
• Ability to work under pressure and to meet tight deadlines 
• Excellent written and verbal communication skills 
• Good time management and organizing skills 
• Good analytical skills and sound judgment 
• Candidates possessing a Legal Education Certificate will be at a distinct advantage 

Applications accompanied by curriculum vitae should be submitted by Friday, November 15, 2019 to the:

Human Resource and Administration Executive,

Administrator-General's Department, 

12 Ocean Boulevard, 

Kingston, Jamaica 

Applications may be submitted by email to hradmin@agd.gov.jm 

We thank all applicants, however, only shortlisted candidates will be contacted.

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