Secretary 2 (Kingston, Jamaica) - Min. of Health and Wellness

Description: Secretary 2 (OPS/SS 2) [VACANT]

JOB PURPOSE

Under the supervision of the Director, the Secretary 2 is responsible to provide secretarial support services for the effective operation of Health Solid Waste Management Unit.

KEY OUTPUTS

• Secretarial/clerical support provided
• Incoming and outgoing correspondences and reports logged and dispatched
• Filling and records management system developed and maintained
• File/records located and data/information compiled
• Meeting activities organized and completed.
• Agendas, materials, action sheets and minutes of meeting developed and circulated
• Correspondences, reports and documents prepared, photocopied and transmitted 

KEY RESPONSIBILITY AREAS

• Performs a variety of secretarial /clerical support tasks that are confidential and sensitive
• Read and screen incoming correspondences and reports, make preliminary assessment of the importance of the matters and organized documents; handles some matters personally and forwards appropriate materials to the Director and staff
• Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the Director accordingly. 
• Makes referrals to appropriate staff or provide requested information
• Acts as a liaison between the Director and others by transmitting directives, instructions and assignment and following up on status of assignments
• Plans and coordinates arrangements for meetings, workshops and conferences

PERFORMANCE STANDARDS

• Secretarial support provided satisfactorily
• Confidentiality is maintained in the execution of duties
• Meeting activities organized and completed timely
• Correspondences prepared timely and accurately

Required Competencies Functional / Technical Level

• Knowledge of secretarial practices and procedures  
• Proficiency in the use of relevant software application including MS Word , Excel and PowerPoint  
• Knowledge of modern office equipment, practices and procedures  

Core Competencies Level

• Excellent oral communication skills, both oral and written  
• Excellent interpersonal relations and teamwork skills  
• Good planning and organizing  
• Good time management skills  

MINIMUM REQUIRED QUALIFICATION AND EXPERIENCE

• At least four (4) CXC/GCE O’ levels including Mathematics and English Language
• CPS certification would be an asset
• Minimum of two (2) years working experience in a similar capacity.
• Any equivalent combination of education and experience.

SPECIAL CONDITION ASSOCIATE WITH THE JOB

• May be required to work beyond normal working hours as the need arises
• Working environment at the medical waste treatment facilities involves the mechanical handling of hospital infectious waste
• Typical office working environment, no adverse working conditions

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Interested persons may apply by submitting a cover letter and resume via email no later than Friday, November 29, 2019 to:

Director
Human Resource Management & Development
Ministry of Health and Wellness
10A Chelsea Avenue,
Kingston 10
Email: job@moh.gov.jm

Please note that responses will be sent to short- listed applicants only.



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