Administrative Assistant - Level 3 (Kingston, Jamaica) - Passport Immigration and Citizenship Agency (PICA)
CATEGORIES: Administrative Assistant (Level 3)
SALARY [Salary Scale: $1,038,224 – $1,230,265 p.a., plus relevant allowances, if applicable]
LOCATION: 2 POSITIONS: 1 WESTERN, 1 EASTERN
JOB PURPOSE
To provide administrative and secretarial support to the Head of Units in order to facilitate the achievement of the Agency’s corporate goals and objectives.
KEY OUTPUTS
KEY COMPETENCIES
The post holder needs to demonstrate the following competencies:
EDUCATION AND EXPERIENCE
………………………………………………….
Submission of applications accompanied by detailed resume including the names of two (2) references should be submitted via the web to:
Director, Human Resources
Passport Immigration and Citizenship Agency,
8 Waterloo Road,
Kingston 10.
Deadline: December 6, 2019.
No hand delivered application will be accepted.
We appreciate your interest in these positions; however only shortlisted applicants will be contacted.
APPLY ONLINE
Looking for a housekeeping, babysitting or nursing job or a gardener, handyman job? Go here and subscribe: https://876domesticworkerscaregivers.blogspot.com
More jobs via:
SALARY [Salary Scale: $1,038,224 – $1,230,265 p.a., plus relevant allowances, if applicable]
LOCATION: 2 POSITIONS: 1 WESTERN, 1 EASTERN
JOB PURPOSE
KEY OUTPUTS
- Documents prepared and circulated
- Appointments and meetings scheduled
- Incoming calls routed
- Letters and files logged and dispatched
- Minutes transcribed
- Filing system established
- Queries addressed
- Drafts standard letters, memos and other routine correspondence
- Sets up appointments and meetings, reminds Director of same and prepares the relevant documentation for such meetings
- Takes and transcribes minutes of meetings and distributes to relevant persons
- Records and dispatches incoming and outgoing correspondence on the relevant document tracking system
- Develops and maintains a filing system that facilitates easy access, retrieval and security of files
- Answers incoming calls and queries of both internal and external customers and routes them to the relevant officers where appropriate
- Photocopies, sorts and faxes documents to related departments and agencies as required
- Performs other related functions assigned from time to time
KEY COMPETENCIES
The post holder needs to demonstrate the following competencies:
- Sound oral and written communication skills
- Sound organisation skills
- Sound interpersonal skills
- Sound knowledge of office protocol
- Sound knowledge of relevant computer applications and systems
EDUCATION AND EXPERIENCE
- Certified Professional Secretary Designation or equivalent.
- Proficiency in typewriting at a speed of 50 – 55 words per minute and shorthand/speedwriting at a speed of 100-120 words per minute
- Two (2) years secretarial experience reporting directly to a senior manager
………………………………………………….
- If you believe you possess the above qualities and a strong desire to help the Agency fulfill its mandate, you are invited to visit our website at http://picaweb.picajobsite for details
Submission of applications accompanied by detailed resume including the names of two (2) references should be submitted via the web to:
Director, Human Resources
Passport Immigration and Citizenship Agency,
8 Waterloo Road,
Kingston 10.
Deadline: December 6, 2019.
No hand delivered application will be accepted.
We appreciate your interest in these positions; however only shortlisted applicants will be contacted.
APPLY ONLINE
Looking for a housekeeping, babysitting or nursing job or a gardener, handyman job? Go here and subscribe: https://876domesticworkerscaregivers.blogspot.com
More jobs via:
Comments
Post a Comment
Got a question? Ask it here! Speak with our admin. Respectful language please.